To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected] Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses. NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, December 10, 2018 at 6:15 PM for the transaction of business listed below. Hope Dallas-Kerr, Corporate Officer REVISED AGENDA Regular Council Meeting Monday, December 10, 2018 (REVISED TO INCLUDE LATE & ON-TABLE ITEMS) Page Timing OPENING OF COUNCIL MEETING 6:15 PM 1 APPROVAL OF AGENDA (5 min) 1.1 Introduction of Late Items Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the December 10, 2018 regular Council meeting. 2 PUBLIC COMMENTS 6:20 PM (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. If you wish to submit any written material to accompany your comments, please ensure it is provided to the Minute-Taker at the same time as you sign up to address Council. All written documentation will then be provided to each Member of Council and will form part of the formal record. Bowen Island Municipality December 10, 2018 Regular Council Meeting Page 1 of 227 3 CONSENT AGENDA 6:35 PM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item. Recommendation: That Council approve the items as outlined in the December 10, 2018 Consent Agenda. START OF CONSENT AGENDA ADOPTION OF MINUTES 3.1 Minutes of the regular Council meeting held November 26, 2018. 8 - 15 Recommendation: That the minutes of the regular Council meeting held November 26, 2018 be adopted. STAFF REPORTS 3.2 Sara Huber, Planner 1 re: Environment and Climate Action Advisory 16 - 22 Committee 2019 Work Plan, dated November 30, 2018 Recommendation: That Council approve the Environment and Climate Action Advisory Committee 2019 Work Plan, as attached to the Planner 1’s staff report, dated November 30, 2018; and That Council refer the Environment and Climate Action Advisory Committee 2019 Work Plan to the 2019 Strategic Planning process. a. Minutes of the Environment and Climate Action Advisory Committee 23 - 24 meeting held November 7, 2018 (recommendation contained in Planner 1's staff report, dated November 30, 2018) 3.3 Kathy Lalonde, Chief Administrative Officer re: Community Child Care 25 - 27 Program Grant Application, dated December 7, 2018 Recommendation: That Bowen Island Municipal Council support the Community Child Care Planning Program grant application to engage in child care planning activities in order to develop a community child care space creation action plan; That Bowen Island Municipality is willing to provide overall grant management if successful; and That staff be directed to work with the Executive Director, Bowen Children Centre to prepare and submit the grant application by January 18, 2019. Bowen Island Municipality December 10, 2018 Regular Council Meeting Page 2 of 227 REPORTS OF COMMITTEES, COW, COMMISSIONS 3.4 Minutes of the Economic Development Committee meeting held 28 - 32 November 16, 2018 (no recommendations for Council's consideration) INFORMATION ITEMS Recommendation: That Council receive the information as outlined in section 13 of the December 10, 2018 regular Council meeting agenda. NEW BUSINESS 3.5 Hope Dallas, Corporate Officer re: Acting Mayor Schedule 2019 Recommendation: That Council set the Acting Mayor schedule for 2019 as follows: • Councillor Sue Ellen Fast - January & July • Councillor David Hocking - February & August • Councillor Michael Kaile - March & September • Councillor Alison Morse - June & October • Councillor Maureen Nicholson - May & November • Councillor Wynen - April & December. END OF CONSENT AGENDA 4 DELEGATIONS NIL. 5 BUSINESS ARISING FROM MINUTES 5.1 Emma Chow, Island Community Planner re: Development Variance 33 - 40 6:40 PM Permit (DVP-03-2018): 1325 Catalina Road, dated November 30, 2018 (5 min) Recommendation: That Council issue Development Variance Permit DVP-03-2018 for the variance of side setback for 1325 Catalina Road, legally described as Lot D of 2, Plan 12746, Block A, DL 1553, PID 008-830-100. Bowen Island Municipality December 10, 2018 Regular Council Meeting Page 3 of 227 6 BYLAWS 6.1 Emma Chow, Island Community Planner re: Veterans Park (RZ-04- 41 - 56 6:45 PM 2018/OCP-01-2018), dated November 2, 2018 (15 min) (see revised version of Bylaw No.474, 2018) Recommendation: That Bylaw No. 474, 2018 cited as “Bowen Island Municipality Official Community Plan Bylaw 282, 2010 Amendment Bylaw No. 474, 2018” be read a first time; That Bylaw No. 473, 2017 cited as “Bowen Island Municipality Land Use Bylaw No. 57, 2002 Amendment Bylaw No. 473, 2018” be read a first time as; That Council refer Bylaw Nos. 473, 2018 & 474, 2018 to the Advisory Planning Commission, West Vancouver Schools and the Islands Trust; and That Council direct staff to report back with the results of the referral of the application. a. PowerPoint Presentation re: OCP-01-2018 & RZ-04-2018 Veterans Park, 57 - 66 dated December 10, 2018 6.2 Daniel Martin, Manager of Planning & Development re: Business 67 - 73 7:00 PM Licensing Bylaw Enforcement Fee Schedule, dated November 16, 2018 (10 min) Recommendation: That Bylaw No. 471, 2018 cited as “Bowen Island Municipality Bylaw Notice Enforcement Bylaw No. 196, 2008, Amendment Bylaw No. 471, 2018” be read a first, second, and third time; and That Bylaw No. 472, 2018 cited as “Bowen Island Municipality Business Licence Bylaw No. 465, 2018, Amendment Bylaw No. 472, 2018” be read a first, second, and third time. a. PowerPoint Presentation re: Business Licensing Bylaw Enforcement Fee 74 - 79 Schedule, Amendment Bylaw Nos. 471 and 472, 2018, dated December 10, 2018 Bowen Island Municipality December 10, 2018 Regular Council Meeting Page 4 of 227 7 STAFF REPORTS 7.1 Daniel Martin, Manager of Planning & Development re: 345 Robinson 80 - 113 7:10 PM Road (TUP-03-2018), dated November 16, 2018 (30 min) Recommendation: That Council direct staff to develop a work plan for a community consultation process to develop a short-term vacation rental policy; That Council defer consideration of TUP-0X-2018 until such time as a short-term vacation rental policy has been adopted and potential amendments to the Land Use Bylaw have been adopted; That Council direct staff to not pursue enforcement for non Land Use Bylaw compliance on 345 Robinson Road until a short term vacation rental policy has been considered; and That Council refer the development of a work plan to the Economic Development Committee and the Housing Advisory Committee for recommendations. a. PowerPoint Presentation re: TUP-03-2018: 345 Robinson Road, dated 114 - 122 December 10, 2018 8 CORRESPONDENCE 8.1 Chief Byrce Williams, Tsawwassen First Nation re: Invitation to 123 7:40 PM Tsawwassen First Nation Final Agreement 10th Anniversary, dated (5 min) November 20, 2018 Recommendation: That Council appoint Mayor Ander and Councillor XXX to represent Bowen Island at the Treaty Day 2019 events taking place on April 3, 2019. 9 REPORTS OF COMMITTEES, COW, COMMISSIONS (dealt with under the Consent Agenda) 10 NEW BUSINESS 10.1 Councillor and Islands Trust Trustee Sue Ellen Fast re: Public Square Role 124 - 126 7:45 PM of Cardena Corner, dated November 13, 2018 (10 min) Recommendation: That Council direct staff to prepare a report with recommendations for how to protect the "public square" role of the outdoor space used for community gatherings such as annual Remembrance Day ceremonies, and other gatherings, including Women's March in 2014, Green Man, May Day, Bowfest Parade and other, when planning improvements to the larger Cardena corner/library/cenotaph area. 10.2 Metro Vancouver Director, Councillor Hocking re: Update to Council on 7:55 PM Metro Vancouver business (verbal report) (5 min) 10.3 Islands Trust Municipal Trustees Fast and Kaile re: Update to Council on 8:00 PM Islands Trust business (verbal report) (5 min) Bowen Island Municipality December 10, 2018 Regular Council Meeting Page 5 of 227 10.4 Any other new business 8:05 PM (5 min) 11 ITEMS REMOVED FROM THE CONSENT AGENDA 8:10 PM (10 min) 12 INFORMATION ITEMS 8:20 PM (5 min) Note to members of the Public: if your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our "Public Comment" section near the beginning of this agenda 12.1 BIM Correspondence: a. Mayor Ander re: Bowen Island Resilient Community Housing Letter of 127 - 128 Intent, dated November 19, 2018 b. Media Relese re: Building permit marks another milestone on the path to 129 our Community Centre, dated December 4, 2018 12.2 Councillor Michael Kaile re: Internet Connectivity Yea-end Update, dated 130 December 2, 2018 12.3 Islands Trust re: a. Peter Luckham, Chair, Islands Trust Council re: Islands Trust November 6, 131 - 134 2018 Election Results and Committees, dated November 27, 2018 b. Trust Council Updates: November Advocacy: Pipelines, Hazardous 135 - 136 Substances, and Abandoned Vessels, dated November 23, 2018 12.4 Don Youngson re: Business Licences and Non Conforming Zoning, dated 137 November 28, 2018 a.