SHUNIAH POLICE SERVICES BOARD A G E N D A Regular Meeting to be held on October 17, 2016 at 5:00 pm In Council Chambers 420 Leslie Avenue, Thunder Bay ON 1) CALL TO ORDER {res} 2) APPROVAL OF AGENDA {res} 3) DISCLOSURE OF PECUNIARY INTEREST 4) MINUTES OF PREVIOUS MEETING A) Minutes of the Police Services Board meeting held on September 19, 2016 {res} 5) BUSINESS ARISING FROM THE MINUTES 6) PETITIONS AND DELEGATIONS 7) REPORTS A) Ontario Provincial Police (OPP) Monthly Report - {to be presented at the Meeting} B) OPP - Estimated Policing Costs for 2017 C) Status Report of Ongoing Business 8) CORRESPONDENCE A) Thunder Bay OPP - October 2016 newsletter - 1 - B) Information for Privacy Commission {IPC} – Use of Automated License Plate Systems (ALPR) C) Service Ontario – Ontario Passenger Plates D) Ontario’s Strategy to End Human Trafficking 9) OLD BUSINESS 10) NEW BUSINESS A) Ontario Police College Annual Performance Survey B) Ministry of Community and Correctional Services (MCCS) - Web Interface Connection to PowerCase C) Independent Police Oversight Review – Letter to OAPSB - independent review of the police oversight bodies in Ontario 11) OTHER MATTERS FOR DISCUSSION 12) ADJOURNMENT {res} - 2 - MINUTES OF THE FIFTEETH REGULAR MEETING OF THE SHUNIAH POLICE SERVICES BOARD HELD ON THE NINETENTH OF SEPTEMBER 2016 AT THE MUNICIPAL OFFICE 420 LESLIE AVENUE, THUNDER BAY ONTARIO AT THE HOUR OF 5:00 P.M. PRESENT: Board Members: Don Smith, Chair & Council Appointee Robert Van Natto, Municipal Appointee Police Representatives: Detachment Commander Staff Sergeant Jim Graham Constable Gary Wojciechowski Sergeant John Reppard Also Present: Andrea Strawson, Secretary Wendy Hamlin, Future Secretary 1) CALL TO ORDER Resolution No. 262/16 Moved By: Robert Van Natto Seconded By: Don Smith THAT the Shuniah Police Services Board meeting is hereby called to order at the hour of 5:00 pm. CARRIED Mr. Smith introduced Wendy Hamlin, the new secretary for the Police Services Board. 2) APPROVAL OF AGENDA Resolution No. 263/16 Moved By: Don Smith Seconded By: Robert Van Natto THAT the agenda be accepted with the following addition: Supporting Police Response to Sexual Violence and Harassment Grant Program – Call for Applications CARRIED 3) DISCLOSURE OF PECUNIARY INTEREST There was no pecuniary interest by any member of the Board on any item listed on the agenda. 4) MINUTES OF PREVIOUS MEETING Minutes of the Police Services Board meeting held on June 20, 2016. Resolution No. 264/16 Moved By: Robert Van Natto Seconded By: Don Smith THAT the minutes of the Police Services Board meeting held on June 20, 2016 be adopted as circulated. CARRIED - 3 - 5) BUSINESS ARISING FROM MINUTES 6) PETITIONS AND DELEGATIONS 7) REPORTS Mr. Smith provided an update on the Provincial Appointee. The person has been chosen but not approved. A) Ontario Provincial Police (OPP) Monthly Report – June, July, and August 2016 P/C Wojciechowski reviewed the monthly report for the board. • Discussion occurred regarding theft of lawn ornament • Discussion occurred regarding R.I.D.E. checks and when checks occurred • Discussion occurred regarding DRE Program • Discussion occurred regarding police cruiser speeding notification. Sgt. Graham confirmed detachment is notified when police officers speed. • Discussion occurred regarding new drug Fentanyl • Sgt Graham noted the calls for services are down considerably from 2015 B) Status Report of Ongoing Business • Secretary directed to provide a formal thank you letter for Al MacDonald. 8) CORRESPONDENCE A) Thunder Bay OPP - July, August, and September 2016 newsletters B) Johnstone & Cowling LLP Police July Newsletter C) OMERS Sponsors Corporation Decision – OMERS Board Composition D) OPP News Portal Functionality Restored • Secretary directed to look into News Portal functionality as board members have not been receiving notification in the last few weeks. E) 1000 Officer Program – Signed Contract 9) OLD BUSINESS 10) NEW BUSINESS A) Registration Zone 1 - OACP/OAPSB Joint Meeting October 5-7th – Thunder Bay, Ontario Resolution No. 265/16 Moved By: Don Smith Seconded By: Robert Van Natto THAT Bob Van Natto is hereby authorized to attend the Zone 1 OACP/OAPSB Joint Meeting being held in Thunder Bay on October 5th, 6th, and 7th, 2016 and that their expenses be paid according to policy; AND FURTHER THAT the Board make a contribution of $500 from the miscellaneous fund. CARRIED B) OAPSB Labour Seminar 2016 October 20th & 21st – Toronto, Ontario - 4 - Resolution No. 266/16 Moved By: Don Smith Seconded By: Robert Van Natto THAT the Board hereby authorizes the following members to attend the OAPSB Labour Seminar 2016 being held in Toronto, ON October 20th and 21st, 2016 and that their expenses be paid according to policy. DEFEATED C) Appoint New Secretary of Police Services Board Resolution No. 267/16 Moved By: Robert Van Natto Seconded By: Don Smith THAT the Shuniah Police Service Board hereby appoints Wendy Hamlin as the new Secretary CARRIED D) Supporting Police Response to Sexual Violence and Harassment Grant Program – Call for Applications • Not moving forward with grant due to lack of supporting data and little chance for success 11) OTHER MATTERS FOR DISCUSSION A) Dementia Friendly Training • Mr. Wojciechowski will participate in Dementia Friendly Training with the Municipality of Shuniah. B) Independent Police Oversight Review – Questions for Police Services Boards • The questions were not deemed relevant and were therefore not completed C) OAPSB Member Survey • Board completed survey together online and submitted it. 12) ADJOURNMENT Resolution No. 268/16 Moved By: Don Smith Seconded By: Robert Van Natto THAT the hour of 6:15 pm having arrived and meeting adjourn CARRIED CONFIRMED AND ADOPTED THIS DAY OF , 2016 ________________________ Chair __________________________ Secretary - 5 - O.P.P. Annual Billing Statement Shuniah M Estimated cost for the period January 1 to December 31, 2017 Please see the accompanying 2017 Municipal Policing Billing Genera/Information summary for additional information Cost per Property Total Cost $ $ Base Service Property Counts Household 2,195 Commercial and Industrial 67 Total Properties $191.84 433,942 Calls for Service (see summaries) Total all municipalities $148,109,469 Municipal portion 0.0930% 60.88 137,716 Overtime (see notes) 5.71 12,920 Contract Enhancements (pre-2015) (see summary) 69.84 157,987 Court Security (see summary) Prisoner Transportation (per property cost) 2.30 5,203 Accommodation/Cleaning Services (per property cost) 4.86 10,993 Total Estimated Billing for 2017 335.44 758,761 Year over Year Estimated Variance (estimate for the year is not subject to a phase-in adjustment) 2016 Estimated Billing Cost per Property 325.61 2017 Estimated Billing Cost per Property 335.44 Cost per Property Variance (Increase) 9.83 2017 Monthly Billing Amount 63,230 Note: The 2017 Municipal Policing Billing Genera/Information document accompanying this billing provides additional information regarding municipal policing costs and the 2017 OPP municipal policing cost recovery. It includes details regarding the 2015 municipal policing cost reconciliation and the 2017 court security grant allocation. The document will be made available online at OPP.ca for future reference. OPP Billing Statement 1 of 12 - 6 - OPP TOTAL BASE SERVICES AND CALLS FOR SERVICE COST SUMMARY For the Period January 01 to December 31, 2017 Salaries and Benefits Calls for Base Service Uniform Members Note 1 FTE % $/FTE $ Inspector .... 24.67 100.0 151 ,777 Staff Sergeant-Detachment Commander . 13.62 100.0 136,871 Staff Sergeant . 28.71 100.0 127,184 Sergeant. 224.84 57.9 115,055 10,891,106 Constables . 1,867.96 57.9 97,350 76,557,014 Part Time Constables. 6.01 57.9 77,449 195,946 Total Uniform Salaries 2,165.81 100,397 87,644,066 Contractual Payout (Vacation & Statutory Holidays) . 4,290 3,779,790 Shift Premium ... .. ........... ... 765 675,954 Benefits (Full-time 26.90%, Insp. 23.26%, Part-time 16.94%) .. 23,556,737 Total Uniform Salaries & Benefits 132,339 115,656,548 Detachment Civilian Members Note 1 Court Officer... 14.93 57.9 64,876 408,070 Detachment Administrative Clerk. 172.20 57.9 63,190 4,581 ,275 Detachment Clerk Typist .. 0.21 57.9 55,974 5,038 Detachment Operations Clerk .. 1.16 57.9 60,650 29,719 Crime Stopper . 0.60 57.9 58,489 14,622 Total Detachment Civilian Salaries 189.10 5,038,723 Benefits (25.92% of Salaries) . 1,306,037 Total Detachment Civilian Salaries & Benefits 79,688 _____;___;__ ____;_____;. ____6.....; ,_34_4...:..,7_6_1_ Support Staff (Salaries and Benefits) Note 2 Communication Operators. Prisoner Guards . Office Automation Support . Telephone Support .. Operational Support ... Total Support Staff Salaries and Benefits Costs Total Salaries & Benefits 133,013,615 Other Direct Operating Expenses Note 2 Communication Center. 223 482,976 285,933 197,043 Operational Support . .. .... 758 1,641 ,684 971 ,915 669,769 RHQ Municipal Support ...... ..... .. ... .. ... 2,290 4,959,705 2,936,261 2,023,444 Vehicle Usage . 7,896 17,101,236 10,124,330 6,976,906 Telephone ..... 1,228 2,659,615 1,574,554 1,085,061 Detachment Supplies . 503 1,089,402 644,952 444,451 Uniform & Equipment .......... 1,735 3,768,108 2,230,672 1,537,436 Mobile Radio Equipment Maintenance . 845 1 ,835,188 1,086,408 748,780 Office Automation - Uniform . 1,454 3,149,088 1,864,333 1,284,754 Office Automation - Civilian . 1,485 280,814 162,578 118,236 Uniform & Equipment Court officer.. 741 11 ,063 6,402 4,661 Mobile Radio Equipment Maintenance Court Officer . 845 12,616 7,301 5,315 Total Other Direct Operating Expenses 36,991,493 21 ,895,639 15,095,854 Total 2017 Municipal Base Services and Calls for Servi~e Cost $ 365,673,216 $ 217,563,747 $ 148,109,469 Total OPP-Policed Municipal Properties 1,134,106 BASE SERVICES COST PER PROPERTY $191.84 OPP Base and Calls for Service 3 of 12 - 7 - OPP TOTAL BASE SERVICES AND CALLS FOR SERVICE COST SUMMARY For the Period January 01 to December 31, 2017 Total Base Services and Call for Service Costs are based on the cost of salary, benefit, support and other direct operating expenses for staff providing policing services to municipalities.