Annual General Meeting & Bureau Meeting Portland Oregon 2017 Agenda 1. Open the Bureau Meeting & Annual General Meeting 2. Accept & Merge the BM/AGM [Bureau / all members vote] 3. Approve 2016 Durban meeting minutes (online) [Bureau / all members vote] 4. Present Annual Report by the President 5. Present Annual Reports by the Vice Presidents 6. Present Annual Report by the Secretary General 7. Present Election Results Report 8. Present Financial Report by the Treasurer 9. Approve 2018 Budget [Bureau / all members vote] 10. Open Discussion 11. Share Closing Remarks 12. Close the merged meeting All reports will be on the website in the Members Area 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Meeting Merger and Minutes Bureau Members motion, vote and approve merging the Bureau Meeting and Annual General Meeting All members motion, vote and approve merging the Bureau Meeting and Annual General Meeting Bureau Members motion, vote and approve 2016 Durban AGM/BM meeting minutes All members motion, vote and approve 2016 Durban AGM/BM meeting minutes 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon President Ric Stephens Goals & Objectives Membership Professional Development Global Presence Knowledge for Better Cities themes: New Urban Agenda implementation, smart cities, urban resiliency & disaster recovery, climate change action Activities ISOCARP Logo Design Contest (Approved) 2017-01-22 Organizer [SciCom] International Federation of Consulting Engineers (FIDIC) “Urban Sustainability Management” Webinars 2017-04-23 & 2017-10-17 Organizer ISOCARP Certificate Program 2017-04-30 Developer/Editor [El Adli, Narang Suri] American Planning Association National Conference, New York “Planning at the United Nations” 2017-05-08 Representative, Moderator, Panelist International Ethics Standards Coalition (IESC) 2017-07-24 Signatory ISOCARP Bylaws & Professional Code of Conduct Draft 2017-08-07 Editor [SciCom] REAL CORP 2017 International Conference “Smarter Cities” & “Drone Applications for Spatial Planning” Vienna 2017-09-12 Representative, Keynote Speaker, Presenter [Schrenk] CORP MoU 2017-09-12 Signatory [Schrenk] Young Planning Professionals Workshop Portland 2017-10-21 Advisor/Instructor [Lorens] ISOCARP-UNESCO Special Event Portland 2017-10-23 Organizer [Marin/Ledwon] Irkutsk National Research Technical University MoU 2017-10-23 Signatory [Vancutsem] ISOCARP/OAPA Joint Conference Portland 2017-10-24—27 Organizer, Presenter [Ledwon] World Cities Day Guangzhou 2017-10-31 Representative, Keynote Speaker [Shi Nan] Urban Planning Society of China Conference Dongguan 2017-11-18 Representative [Shi Nan] Intensive Training Program Abu Dhabi 2017-11-26 Representative [Lorens] 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon President Ric Stephens Continuous 2017 Strategic Plan 2017-02-07 Administrator President’s Messages (February, June, August, November) Author ISOCARP General Email Manager Digital Media (Facebook, LinkedIn, Twitter) Content Manager [Peric] International Planning Events database Manager [Vancutsem] ISOCARP Conference sponsors/partners Coordinator [Vancutsem] ISOCARP Introduction & Conference Videos (3) Videographer Networking APA, APA-ID, CORP, FIDIC, GPN, HPF, ICLEI, IESC, IFHP, IWA, OAPA, RTPI, SIDA, UN-Habitat, UN- ISDR, UNESCO, UPSC, WUC, Congress Delegations… Representative [Narang Suri, Vancutsem] 2018 Program 2018 Strategic Plan Memoranda of Understanding Identity Standards Certificate Program & Strategic/Technical Assistance Teams Membership Survey ISOCARP Journal World Urban Forum (WUF9) Kuala Lumpur American Planning Association National Conference New Orleans World Cities Summit Singapore World Planning Congress Bodø 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Vice President Academic Development – Institute Khalid El Adli Goals & Objectives A formal body for generating, documenting and disseminating knowledge for better cities Mission: Enrich the knowledge base and development the capacity of individuals, organizations and institutions Objectives: Strengthen cross-border collaboration, uphold professional excellence; advance sustainable planning; increase awareness of development trends and promote best practices Core Functions: Design and deliver capacity building and continuing education programs Conduct research and promoting knowledge transfer Offer advice and short term consultancy services Thematic Areas Sustainable Planning & Design Urban Resilience, Hazard Mitigation & Disaster Risk Management Livable Cities & Community Planning Urban Mobility Urban Management Urban Regeneration & Revitalization Green Infrastructure Urban Economy a& Real Estate 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Vice President Academic Development – Institute Khalid El Adli Recent Initiatives & International Collaboration Sustainable Cities Workshop & MOU with Centre for Environment and Development of the Arab Region and Europe (CEDARE), Cairo 2016 Jan-Feb Smart Cities 2.0 Workshop with Local Governments for Sustainability (ICLEI) Berlin 2016 May Memorandum of Understanding with UniverCities, 2016 Dec Bahrain’s 1st Sustainable Smart Cites Forum w/ CEDARE & United Nations Environment Programme (UNEP) 2016 Dec MoU & Imperial Consortium of Research & Development (ICRD) Congress on Urban Futures & Smart Cities (to be announced) MOU underway with Arab Urban Development Institute (AUDI) for delivering training programs in the Gulf Region United Nations Educational, Scientific and Cultural Organization (UNESCO) / Prince Mohammed bin Salman bin Abdulaziz Foundation (MiSK) NGO Forum, Riyadh 2017 May Bahrain’s 2nd Sustainable Smart Cites Forum w/ CEDARE & UNEP, Sep. 2017 Memorandum of Agreement w/ Cambridge International Academics (CIAPUB) to publish “Journal of Cities & Environmental Planning”, 2017 Oct 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Vice President Awards, Marketing, Communications Ana Peric ISOCARP Awards Preliminary activities: new award categories Award for Excellence (AfE), new evaluation criteria Gerd Albers Award (GAA) and Student Award (SA), redesign of the awards certificates (GAA and SA) Award for Excellence 2017: 15 entries - 2 Grand Prizes, 2 Merit Prizes Gerd Albers Award 2017: 10 entries (4 books, 6 articles); three awards – ‘Best Book’, ‘Best Article’ and ‘Special Mention’ Student Award 2017: 4 entries; two awards – ‘Winner’ and ‘Special Mention’ Special Session on “10 Years of Award for Excellence” in Portland Communication Activities E-newsletter – published quarterly Event Endorsement Agreements – so far, 30 events from partners were endorsed Website and social media: regular posting of news & events; increasing followers Marketing Activities Membership brochure Regular update of the website Marketing contact database: more than 170 partner organizations 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Vice President Awards, Marketing, Communications Ana Peric 2018 Strategic Plan – Initial Overview ISOCARP Awards Programme Promotion of the Award for Excellence: Publication “10 Years od Award for Excellence” and regular session on “Award for Excellence” at future ISOCARP congresses Promotion of the Gerd Albers Award and Student Award: Reviews of the awarded entries in the new ISOCARP journal (Journal of Cities and Environmental Planning) in association with CIAPUB and GAP Better advertisement of the SA is needed Communication Strategy Communication Committee: President/President-Elect; VP Awards, Communications and Marketing; 3 Scientific Committee members; HeadQuarters Regular announcement of all Society events and activities via online media: Inspiring off-congress opportunities for visiting Bodo >> semi-monthly Inspiring article on #ClimateChange targeting the congress tracks >> semi-monthly Marketing Strategy Marketing Committee: SG, VP ACM, VP Congresses, Professional Marketing Manager (?) Promotion of the membership and of the Society (newsletter; publications; website) 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Vice President Congresses & Events Slawomir Ledwon Congresses 2016 Durban Congress wrap up 2017 Portland Congress organization (with OAPA) 2018 Bodø, Norway Attendance at IMEX Frankfurt, 2017/05/16-18 Work with Professional Congress Organisers Publications Durban Congress RECAP – plenary summary and selected papers Mentor and Student Research Lab 2.0: Vibrant Urban Solutions for Baltic Cities Congress Committee Chen Xiaohui, China, Brett Clavio, USA Events (organized by members) World Town Planning Day 2016/11/08 - 17 events organised by National Delegations Beyond Smart Cities – Towards Smart Urbanism; special session at CeBIT, Hannover, Germany; 2017/03/22 (Benjamin Scheerbarth/Didier Vancutsem) Swiss and French ISOCARP member meeting, France, 2017 Oct [Nicole Wirz/Christian Horn] ISOCARP-UNESCO Special Event; Portland, Oregon, 2017/10/23; [Janine Marin] Mentoring Mentor a Paper Mentoring Sessions 2017 Annual General Meeting / Bureau Meeting, Portland, Oregon Vice President Congresses & Events Slawomir Ledwon 2017/2018 Plan Congresses: Organisation of 2018 Bodø, Norway, 2018/10/01-05 Work on 2019+ bids Further work on reforming the congress policies Exploring collaboration with Professional Congress Organisers Events Coordination of Legacy Projects with ISOCARP 2016 Legacy Committee, South Africa: Seminars; YPP and Bursaries World Town Planning Day 2017/11/8 Other events Mentoring Develop further Mentor a Paper for Bodø Congress Search for hosts of Mentor