Sustainable Higher Education Research Alliances (SHERA) Program Performance Report Quarter 4 FY 2017 (July - September 2017) Cooperative Agreement No: AID-497-A-16-00004 Prepared for: Jalu Cahyanto, AOR Peter Cronin, Director Education Office, USAID/Indonesia Prepared by: Institute of International Education (IIE) October 30, 2017 Table of Contents List of Acronyms and Abbreviations ...................................................................................... 1 Executive Summary ................................................................................................................. 2 I. SHERA University Partnerships/Centers for Collaborative Research ........................ 3 1.1 Subaward Negotiation and Signing .......................................................................... 3 1.2 Kick-off Workshops ................................................................................................... 6 1.3 Direct Mentoring ....................................................................................................... 8 1.4 PRESTASI Trainings ................................................................................................. 9 1.5 CCRs' Year 1 Implementation Plans and MEL Plans ............................................. 9 1.6 CCR Activities – Key Highlights during the Reporting Period ............................ 10 a. CCR ARI - UNPAD.................................................................................................. 10 b. SMART CITY - UI .................................................................................................... 11 c. CDSR-UGM .............................................................................................................. 11 II. Monitoring Evaluation and Learning (MEL) ............................................................. 11 2.1 CCR Baseline Study ................................................................................................. 11 III. Activities Outside of Workplan that Contributed to SHERA’s Achievements .... 12 3.1 RiTech Expo – National Technology Day .............................................................. 12 3.2 Public-Private Partnership Meeting ....................................................................... 12 3.3 Monitoring to Sample CCR Indonesian Affiliate Institutions .............................. 13 IV. Operations ................................................................................................................... 13 4.1 Year 2 Work Planning ............................................................................................. 13 4.2 SHERA Website ...................................................................................................... 14 4.3 Staff Hiring and Recruitment ................................................................................. 14 V. Challenges .................................................................................................................... 14 5.1 Monitoring, Evaluation and Learning .................................................................... 14 5.2 CCR’s Operational and Program Capacity ........................................................... 15 5.3 Time allocation for external meeting/ invitation ................................................. 16 VI. Activities Anticipated for Next Quarter (October - December 2017) .................. 16 6.1 Finalizing Subagreements ....................................................................................... 16 6.2 CCR Lead Refreshment Sessions ........................................................................... 16 6.3 Stakeholder Engagement ....................................................................................... 16 6.4 SHERA Talkshow Outreach Event ......................................................................... 17 6.5 Monitoring and Evaluation ...................................................................................... 17 Annex 1: SHERA Activity Record ......................................................................................... 18 Annex II: CCR Activity Record ............................................................................................. 20 ii List of Acronyms and Abbreviations ANBIOCORE Animal Biotechnology and Coral Reef Fisheries AOR Agreement Officer Representative BLU Badan Layanan Umum/Semi-autonomous Public Universities CCR Center for Collaborative Research CCR ARI CCR for Acute Respiratory Infections CDA Collaborating, Learning, and Adapting CDSR Center for the Development of a Sustainable Region DQA Data Quality Assessment GDA Global Development Alliance GOI Government of Indonesia HAKTEKNAS Hari Kebangkitan Teknologi Nasional/National Technology Day HEI Higher Education Institutions IIE Institute of International Education IIEF Indonesian International Education Foundation IP Intellectual/Intangible Property IPB Institut Pertanian Bogor/Bogor Agricultural University ITB Institut Teknologi Bandung/Bandung Institute of Technology KEMRISTEKDIKTI Ministry of Technology, Research and Higher Education MIS Management Information System MEL Monitoring, Evaluation and Learning NCSTT National Center for Sustainable Transportation Technology NOFO Notice of Funding Opportunity PTNBH Perguruan Tinggi Negeri – Badan Hukum/Autonomous Public University PRESTASI Program to Extend Scholarship and Training to Achieve Sustainable Impact PIRS Performance Indicators Review Sheets PVC Photo-voltaic Cell R&D Research and Development SMART CITY Scientific Modeling, Application, Research, and Training for City-centered Innovation and Technology STEM Science, Technology, Engineering and Mathematics ST&I Science, Technology & Innovation UBB Universitas Bangka Belitung/University of Bangka Belitung UGM Universitas Gadjah Mada/Gadjah Mada University UI Universitas Indonesia/University of Indonesia UNG Universitas Negeri Gorontalo/University of Negeri Gorontalo UNPAD Universitas Padjadjaran/Padjadjaran University USAID United States Agency for International Development USG United States Government Executive Summary From July 1, 2017 through September 30, 2017, the Institute of International Education (IIE) completed a number of activities and milestones necessary to implement the Sustainable Higher Education Research Alliances (SHERA) program (Cooperative Agreement AID-497-A-16-00004). Of note, IIE entered into three additional subrecipient agreements with identified Indonesian higher education institutions (HEI) to establish and host Centers for Collaborative Research (CCR) within priority research focus areas. A brief overview of the three includes the following: 1. On August 2, IIE executed a subagreement with Universitas Indonesia (UI) within the priority focus area of Urban Planning and Development to establish a CCR on Scientific Modeling, Application, Research, and Training for City-centered Innovation and Technology (SMART CITY) to address the challenges facing Indonesia’s urban centers, including the slow adoption of green technology; lacking and unreliable urban infrastructure; slow adoption of IT in civil services, administration and governance; and a rapidly declining quality-of-life. 2. On August 8, IIE executed a subagreement with Universitas Gadjah Mada (UGM) within the priority focus area of the Environment, Energy and Maritime Sciences to establish a multidisciplinary partnership called the Center for the Development of a Sustainable Region (CDSR) with the goal of ensuring energy efficiency and independence within Indonesia. UGM will support activities that enable Indonesia to increase and maximize its sources of renewable energy by developing a hybrid energy system and prototypes to support near zero- energy buildings for tropical urban areas, building the capacity of local industry, and creating a network of renewable energy stakeholders in Indonesia. 3. On September 26, IIE executed a subagreement with Institut Teknologi Bandung (ITB) within the focus area of Innovative Technologies to establish the National Center for Sustainable Transportation Technology, a CCR focused on developing advanced technologies for the next generation of electrical vehicles in Indonesia through integrated transportation solutions that address technology, policy, infrastructure, and planning development. Programmatic highlights also include completing initial Kick-off Workshops with each CCR lead institution. Continuing the work SHERA started during the CCR Workshop in March 2017, and similar to the workshop held with CDSR-UGM in the previous quarter, the workshops conducted this quarter focused on continued capacity building for CCR leads related to U.S. government (USG) compliance; financial and grants management; monitoring, evaluation and learning (MEL); Year 1 work planning; and communications and outreach. Lastly, SHERA participated as the sole international non-governmental organization (NGO) at the Indonesian Ministry of Research, Technology, and Higher Education’s (Kemristekdikti) National Technology Day (Hari Kebangkitan Teknologi Nasional, HAKTEKNAS) celebration in Makassar. IIE is close to signing its final university partnership subrecipient agreement with Institut Pertanian Bogor (IPB) and plans to do so early in the upcoming quarter. Additionally, IIE looks forward to the newest subawardees beginning their CCR activities and all institutional subawardees starting to negotiate terms of their own subawards with affiliate institutional partners (SHERA’s second-tier recipients).