LONGTOWN GROUP PARISH COUNCIL Craswall, Llanveynoe, Longtown and Walterstone DATE OF PUBLICATION: Thursday 12th November 2020 TO: ALL MEMBERS OF LONGTOWN GROUP PARISH COUNCIL: Councillors Cecil (Chair), Hardy (Vice-Chair), Guy, Hope, Palmer, Powell, Probert, Stinchcombe, Tribe, G Watkins and L Watkins. (3 Vacancies) NOTICE OF MEETING You are hereby summoned to attend the remote Parish Council Meeting of the Longtown Group Parish Council to be held on Wednesday 18th November at 7.30pm via Zoom. Please click this link to join or follow the link at the end of the agenda. Paul Russell Clerk to the Council [email protected] AGENDA 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST 3. ADOPT MINUTES OF PREVIOUS MEETING To approve the minutes of the meeting held on 21st October 2020. Copy attached. 4. OPEN FORUM – For local residents to raise local matters. 5. POLICE – To receive a report from the Police, if available. 6. WARD COUNCILLOR – To receive a report from the Ward Councillor, if available. 7. CORONAVIRUS UPDATE – To receive an update on the website links to the Community Support Group and to note the COVID information. 8. PLANNING APPLICATIONS (a) To consider the following applications received: NUMBER SITE DESCRIPTION P203504 Penyrhoel Farm, Walterstone, Proposed livestock buildings and covered Hereford HR2 0DZ manure store. (b) Neighbourhood Development Plan Review – To consider whether Council wished to undertake a review of the current NDP or to defer until the White Paper has been through Parliament. 9. GRANTS, REFUSALS & APPEALS NUMBER SITE DESCRIPTION DECISION 203407 Little Trewern Farm, Prior notification of agricultural Prior approval required. Longtown, development - proposed building. Hereford, HR2 0LW 1 | P a g e 10. LICENCING MATTERS (a) Cayo Retreat, Cayo Farm – To note the further update received from the Enforcement Officer. (b) Environmental Health Matters – The Environmental Health Department of Herefordshire Council has been contacted regarding Cayo Retreat and a reply is awaited. 11. FINANCES & POLICY (a) Accounts Outstanding and Financial Statement – A list of accounts for approval relating to November 2020 will be presented at the meeting. (b) Budget Setting 2021/22 – To consider the draft budget attached. (c) Grant Request, Dore Community Transport – Please see the attached letter. Last year the Parish Council gave a grant of £180. (d) Publicity of Events – To consider how to publicise events throughout the Group Parish especially Walterstone which does not receive a newsletter. 12. CLIMATE CHANGE (a) The Great Collaboration – To note that two meetings via Zoom will be held on November 11th and 25th from 5.00pm-6.30pm. The topics discussed will be Clean Energy Generation, how can councillors enhance and positively contribute to a sustainable community and unleashing the potential for land use in response to climate change. (b) Climate Change Survey – A survey has now been developed by the LIFE group. The aim is to publish the survey as soon as possible and promote it in the December/January newsletter. The end date for the survey will be 15th January 2021. The next meeting will be held on 7th December 2020. 13. LENGTHSMAN WORKS (a) Lengthsman Scheme Support – To receive an update following the agreement to commission additional support to the existing Lengthsman in liaison with the Locality Steward. (b) Lengthsman Works – To receive an update regarding the Lengthsman works identified in Walterstone. (c) Unclassified Roads – To receive an update if available. 14. NOTE THE CORRESPONDENCE SHEET The following correspondence has been received: Locality Steward Weekly Briefings – November 2020 HALC Information Corner – November 2020 Herefordshire Council, Road Closures – Update to programme Herefordshire Rural Hub – November 2020 newsletter Police Newsletter – November 2020 Talk Community Covid weekly updates Herefordshire Council Coronavirus updates (lockdown) NDP Newsletter 15. DATE OF NEXT MEETING – To note that the next meeting will be held on Wednesday 20th January 2021 at 7:30pm either remotely or at Longtown Village Hall, subject to Covid-19 restrictions. Zoom Link is on the next page. 2 | P a g e Topic: Longtown Group Parish Council Meeting Time: 18th November 2020 at 7:30pm Join Zoom Meeting: https://us02web.zoom.us/j/82704020387?pwd=Kzh3R0pPZkFZT2k3UGVwaFJlekVtdz09 Meeting ID: 827 0402 0387 Passcode: 371533 3 | P a g e LONGTOWN GROUP PARISH COUNCIL Craswall, Llanveynoe, Longtown and Walterstone Minutes of the Longtown Group Parish Council Meeting held remotely via the Zoom platform on Wednesday 21st October 2020 commencing at 8:00pm. MEMBERS PRESENT: Councillors Cecil (Chair), Hardy (Vice-Chair), Guy, Hope, Powell, Stinchcombe, Tribe, G Watkins and L Watkins. ALSO PRESENT: Ward Cllr Jinman and the Clerk to the Council. 207/20 APOLOGIES FOR ABSENCE Apologies were received and accepted from Cllr Palmer and Probert. 208/20 DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATION The following Declaration of Interest was made: Cllr G Watkins – Personal: Craswall Village Hall Cllr Guy – Personal: P202972 209/20 ADOPT MINUTES OF PREVIOUS MEETING Council RESOLVED that the minutes of the Longtown Group Parish Council meeting held on 16th September 2020 be agreed and signed as a correct record. 210/20 OPEN FORUM – No members of the public were present and no matters were raised. 211/20 POLICE – Council noted that the Police were unable to attend. The monthly newsletter was noted. 212/20 WARD COUNCILLOR – The following Ward Councillor report presented by Cllr Jinman: It was noted that the Covid situation was not improving and the area was mindful of the current lockdown in Wales, which could have an effect on the Ward. There had been an increase in cases in Herefordshire and there was some concern regarding bed availability at the hospital; Residents were requested to be mindful of the restrictions and adhere to the guidelines; It was noted that the deadline to register any unregistered footpaths was approaching and all applications needed to be submitted by 2026. Input from Councillors to help identify any unregistered footpaths was requested; A new gate, which had recently been reported as being damaged, had been replaced speedily by Balfour Beatty; Cllr Jinman was following up on the issues highlighted to him regarding Cayo Farm with Trading Standards and Environmental Health; Cllr Jinman had liaised with Officers regarding the licence application submitted by Wild by Nature. The application had been revised. The new entrance way that had been constructed had been investigated by the Locality Steward. It had been confirmed that permission was required to create a new access but the level of permission depended on the road designation. New entrances onto an unclassified road required highway permission (dropped kerb) whilst new entrances onto classified roads required planning permission; Flooding issues were still on-going. New equipment was being trialled to clear drains and ditches more efficiently and quickly; Cllr Jinman was made aware of the road closure and repairs being undertaken on the road from Craswall to Hay on Wye following a landslide; The reclassification of an unclassified road was currently being investigated with Herefordshire Council; Concern was expressed that Herefordshire Council was currently trying to promote tourism and had sent out an email to parish councils on the matter. The timing of this email was questioned bearing in mind the current pandemic and the impact visitors were having on the area. 4 | P a g e 213/20 PLANNING APPLICATIONS (a) Planning applications – Council agreed to submit the following comments to Herefordshire Council: NUMBER SITE DESCRIPTION COMMENT P202972 Lily Cottage, Two storey rear extension. See below Walterstone, Hereford, Herefordshire HR2 0DT Council has no objection to the extension but wishes to express concern regarding the proposed materials to be used. The Neighbourhood Development Plan requires extensions and other development to use materials that are in keeping with the area. Council feels that black metal cladding is not the most appropriate material and wishes to request that consideration be given to using a more appropriate material to clad or render the extension that is in keeping with the surrounding area and does not visually detract from the existing stone cottage. P203343 Middle Wern Ddu Prior approval for change of use of No comment Farm, Rowlestone, agricultural building to 2 dwelling Hereford, HR2 0ED houses (Class C3) and for building operations reasonably necessary for the conversion. 203407 Little Trewern Farm, Prior notification of agricultural Noted Longtown, development - proposed building. Hereford, HR2 0LW (b) Delegated Powers to Respond to Planning Applications – Following discussion, it was agreed to continue with the current procedure of requesting an extension to submit comments if required. This would be reviewed in twelve months. It was agreed to seek clarification from Herefordshire Council as to whether comments received outside the 21 day consultation period could be challenged by the applicant if those comments resulted in the application being refused. 214/20 GRANTS, REFUSALS & APPEALS – It was noted that at the time of publication no grants or refusals had been received. 215/20 LICENSING MATTERS (a) Wild by Nature – Council noted that the licence application for Wild by Nature, Lower House Farm, Longtown, Hereford HR2 0NT would be considered by the Licensing Committee via