American Guild of Organists NATIONAL HEADQUARTERS AND THE AMERICAN ORGANIST MAGAZINE 475 RIVERSIDE DRIVE • SUITE 1260 • NEWYORK, NY 10115 • 212-870-2310 FAX 212-870-2163 • E-MAIL [email protected] • WEB SITE www.agohq.org January 24, 2014 To the Executive Committee: This will confirm arrangements for the upcoming meeting of the AGO Executive Committee which will be held on Friday, January 3 1 , from 9 a.m.-6 p.m. and on Saturday, February 1, from 9 a.m.-Noon. We will be meeting at the First Congregational Church of Christ, 945 G. St., NW in the District of Columbia. Our accommodations are one block away at the Courtyard by Marriott Convention Center, 900 F St. NW. Complimentary breakfast is included with each night’s stay. Eileen suggests that we meet on Friday morning at 8:45 a.m. in the hotel lobby so that she can walk us over to the church. She has indicated that the room is equipped with wireless Internet service, but you are still welcome to download to your computers the agenda and supporting materials which will be posted on our new Web site at http://www.agohq.org/nc-docs/. The password is: $ !NC_docs8. On Friday we will be having lunch with members of the DC AGO Chapter at a nearby restaurant. I look forward to seeing you in DC. 5: James E. Thomashower Executive Director Enclosures g. A- American Guild of Organists NATIONAL HEADQUARTERS AND THE AMERICAN ORGANIST MAGAZINE RIVERSIDE DRIVE • SUITE 1260 • NEWYORK, NY 10115 • 212-870-2310 FAX 212-870-2163 • E-MAIL [email protected] • WEB SITE www.agohq.org EXECUTIVE COMMITTEE MEETING Friday, January 3 1, 2014, 9:00 a.m. — 6:00 p.m. Saturday, February 1, 2014, 9:00 a.m. — Noon Courtyard by Marriott Convention Center 900 F Street, NW Washington, DC Tel. 202-638-4600 AGENDA I. CALL OF MEETING AND ATTENDANCE, Eileen Guenther, President (9:00-9:15) II. MINUTES, Lois Toeppner (9:15-9:30) . National Council Meeting, October 4-5, 2013 III. REPORTS A. President, Eileen Guenther (9:30-10:00) B. Vice President, John Walker (10:00-10:30) BREAK (10:30-10:50) C. Treasurer and Councillor for Fin• And Dev., Calvert Johnson (10:50- 1 1:45) D. Councillor for Conventions, Mark Babcock (11:45-12:15) E. Secretary, Lois Toeppner (12:15-12:45) LUNCH with DC AGO Executive Committee (1:00-2:15) F. Councillor for Education, Joyce Shupe Kull (2:30-3:30) Break (3:30-3:50) G. Councillor for Competitions and New Music, Christian Lane (3:50-4:15) H. Councillor for Professional Development, Marlene Hallstrom (4:15-4:45) I. Convener of the Regional Councillors, Leslie Wolf Robb (4:45-5:15) J. Executive Director, James Thomashower (5:15-6:00) SATURDAY Iv. Long-Term Planning and Environmental Scan, Guenther and Thomashower (9:00-1 1 : 15) with a break at 10:30. V. SCHEDULE OF FUTURE MEETINGS (1 1 : 15- 1 1:45) A. April 24-26, 2014, St. Louis, Mo. Regional Councillors 4/24 (1-5 p.m.) National Council, 4/25 (9 a.m.-5 p.m.), 4/26 (9 a.m. -12 noon) B. April 25, Endowment Gala Honoring Charles Callahan, St. Louis, Mo. C. June 24, 2014, Boston, Mass., National Council and Regional Councillors D. Fall, 2014, National Council, Location and Date TBA E. April 17-18, 2015 National Council plus Gala Honoring Ladd Thomas and Cherry Rhodes, (April 17), Glendale, Calif. VI OLD BUSINESS VII. NEW BUSINESS VIII. ADJOURNMENT AMERICAN GUILD OF ORGANISTS NATIONAL COUNCIL MEETING Friday, October 4 – 5, 2013 Boston Marriott Copley Place 110 Huntington Avenue Boston, MA 02116 WELCOME/CALL TO ORDER President Eileen Guenther called the meeting to order at 9 a.m. on Friday, April 5, 2013. In attendance were: Eileen Guenther, President; John Walker, Vice President; Calvert Johnson, Treasurer/Councillor for Finance and Development; Lois Toeppner, Secretary/Councillor for Membership; Joyce Shupe Kull, Councillor for Education; Christian Lane, Councillor for Competitions and New Music; Mark Babcock, Councillor for Conventions; Marlene Hallstrom, Councillor for Professional Development; Councillors for Regions: Cheryl Duerr, Region I; Glenn L. Rodgers, Region III; Laura Ellis, Region IV; David Lamb, Region V; Marilyn Schempp, Region VI; Michael Bedford, Region VII; Dean Jamieson, Region VIII; Leslie Wolf Robb, Region IX and Convener of Councillors; W. James Owen, Legal Counsel; James Thomashower, Executive Director. Absent and excused: Agnes Armstrong, Region II Councillor. CALL TO ORDER President Eileen Guenther called the meeting to order at 9 a.m. APPROVAL OF MINUTES MOTION: presented by Lois Toeppner seconded by Leslie Wolf Robb, to approve the Minutes of the April NC Meeting. MOTION CARRIED. MOTION: presented by Lois Toeppner, seconded by Leslie Wolf Robb to approve ListServ minutes from May, July, August, Late August/Early Sept., Late Sept. meetings: MOTION CARRIED. MOTION: presented by Leslie Wolf Robb, seconded by Michael Bedford that explanatory materials accompanying motions be included in the minutes. MOTION CARRIED. REPORT OF THE PRESIDENT Eileen began by thanking all for participating in the staff survey. This provided valuable input for the Personnel Committee in its positive assessment of the work of our Executive 1 Director and headquarters staff. The Personnel Committee has revised the job description of the Executive Director to now state: 30% of time to be allocated to fundraising, 50% to administration, 10% to public relations, and 10% to miscellaneous. Eileen addressed changing the make-up of the Personnel Committee in light of the reduced number of Executive Committee members beginning with the new governance structure in the 2014 year. MOTION: presented by Eileen Guenther, seconded by John Walker that the Responsibilities and Operating Procedures documents be amended to read: The Personnel Committee consists of the President, Vice President, Treasurer, and one Regional Councillor appointed by the President. MOTION CARRIED. We were then connected on Speaker Phone to hear the Report of National Nominating Committee. Larry Schou, chair, reported on behalf of the National Nominating Committee. The following is a list of candidates selected by the NNC. Each candidate has agreed to run for the selected office: President: John Walker, Casey Cantwell Vice President/Councillor for Competitions and New Music: Shirley King, W. James Owen Secretary/Councillor for Communications: Sondra Proctor, Mary V. Stutz Treasurer/Councillor for Finance and Development: Barbara Adler, Miriam Meglan Councillor for Membership/Convenor of Regional Councillors: David Lamb, Leslie Wolf Robb Councillors for Conventions: Ron Vanderwest, Michael Velting Councillor for Education: Denise Lanning, FAGO; Don Cook, AAGO The following names have been submitted by the respective Regional Nominating Committees: Northeast Region (former Regions I/II): Cheryl Duerr (incumbent), Frank Croscio Mid-Atlantic Region (former Region III): Gordon Betenbaugh, Glenn L. Rodgers (incumbent) Southeast Region (former Region IV): Laura Ellis (incumbent), Patrick Pope Great Lakes Region (former Region V): Joseph Daniel, Karl Bruhn North Central Region (former Region VI): Marilyn Schempp (incumbent), John Salveson Southwest Region (former Revion VII): Vicki Schaffer, Richard Webb West Region (former Region VIII and IX): Matthew Burt, Nancy Cooper MOTION: from Larry Schou on behalf of the National Nominating Committee: respectfully request that a leadership training workshop be held for all National Council members during the Council meeting at every National Convention. (The intent of this motion is for this to start in 2014.) Discussion ensued but no vote was taken. MOTION: presented by John Walker, seconded by Joyce Shupe Kull, that this be referred back to the NNC to review and analyze the specific process for accomplishing a leadership training workshop. MOTION CARRIED. 2 On behalf of the National Council, Eileen extended sincere thanks and grateful appreciation for the many hours of volunteer time extended by members of the National Nominating Committee and by chairperson Larry Schou. MOTION: presented by Eileen Guenther, seconded by Leslie Robb Wolf to approve the creation of a “pan-organization” calendar for scheduling of conventions and conferences. This is a list of initial organizations to be included: DENOMINATIONAL MUSIC ASSOCIATIONS The Church Music Association of America (Roman Catholic) Association of Lutheran Church Musicians Church of the Brethren General Board Association of Disciple Musicians (Christian Church, Disciples of Christ) Conference of Roman Catholic Cathedral Musicians The Episcopal Church The Association of Anglican Musicians The Fellowship of American Baptist Musicians Guild of Temple Musicians The Hymn Society in the US and Canada The Moravian Music Foundation Presbyterian Association of Musicians The Roman Catholic Church National Association of Pastor Musicians Southern Baptist Convention: Southern Baptist Church Music Conference The United Church of Canada Association of Musicians The United Church of Christ Musicians Association, Inc. United Church of Christ Musicians National Network, Inc. Worship and Education Local Church Ministries The United Methodist Church Fellowship of Unioted Methodists in Music and the Worship Arts Unitarian Universalist Association Unitarian Universalist Musicians Network APOBA OHS ATOS AIO RCCO and RCO and other international organizations MOTION CARRIED. Eileen Guenther reported that the TAO is moving from Pemcor to a new printer. Eileen also reported that Bob Price has retired and we are grateful for his devotion to TAO. He was totally committed to offering an error-free professional publication. It was also noted that we have no policy as to how to treat special anniversaries and retirements. MOTION: presented by Lois Toeppner, seconded by Leslie Wolf Robb to gift Bob with a lifetime membership, to send him a letter of appreciation, and to include a write- up about him in TAO. MOTION CARRIED. 3 MOTION: presented by Leslie Wolf Robb, seconded by Dean Jamieson, that the Personnel Committee prepare and present to National Council for approval a policy for handling of special anniversaries and retirements.