METRO VANCOUVER REGIONAL DISTRICT INDIGENOUS RELATIONS COMMITTEE REGULAR MEETING Thursday, February 4, 2021 1:00 PM – 4:00 PM 28th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia and online via Zoom (log-in details provided) A G E N D A1 OPENING REMARKS Director Sav Dhaliwal, Board Chair 1. ADOPTION OF THE AGENDA 1.1 February 4, 2021 Regular Meeting Agenda That the Indigenous Relations Committee adopt the agenda for its regular meeting scheduled for February 4, 2021 as circulated. 2. ADOPTION OF THE MINUTES 2.1 October 8, 2020 Regular Meeting Minutes That the Indigenous Relations Committee adopt the minutes of its regular meeting held October 8, 2020 as circulated. 3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF 5.1 2021 Indigenous Relations Committee Priorities and Work Plan That the Indigenous Relations Committee endorse the work plan as presented in the report dated January 20, 2021, titled “2021 Indigenous Relations Committee Priorities and Work Plan.” 1 Note: Recommendation is shown under each item, where applicable. January 22, 2021 43194761 Indigenous Relations Committee Indigenous Relations Committee Regular Agenda February 4, 2021 Agenda Page 2 of 3 5.2 Quarterly Report on Reconciliation Activities That the Indigenous Relations Committee receive for information the report dated January 8, 2021, titled “Quarterly Report on Reconciliation Activities.” 5.3 Metro Vancouver’s Commitment to Reconciliation with Indigenous Peoples That the MVRD Board receive for information the report dated January 22, 2021, titled “Metro Vancouver’s Commitment to Reconciliation with Indigenous Peoples.” 5.4 Manager’s Report That the Indigenous Relations Committee receive for information the report dated January 14, 2021, titled “Manager’s Report.” 6. INFORMATION ITEMS 6.1 Metro Vancouver’s Guide to First Nation Communities with Interests in the Region, 2021 6.2 Correspondence re: support for recognizing September 30 as National Day of Truth and Reconciliation, dated December 23, 2020, from Mary-Ann Booth, Mayor, District of West Vancouver to the Honourable Marc Miller, Minister of Indigenous Services. 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below. That the Indigenous Relations Committee close its regular meeting scheduled for February 4, 2021 pursuant to the Community Charter provisions, Section 90 (1) (a) and (m) and 90 (2) (b) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; (m) a matter that, under another enactment, is such that the public may be excluded from the meeting. Indigenous Relations Committee Indigenous Relations Committee Regular Agenda February 4, 2021 Agenda Page 3 of 3 90 (2) A part of the meeting may be closed to the public if the subject matter being considered relates to one or more of the following: (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.” 10. ADJOURNMENT/CONCLUSION That the Indigenous Relations Committee adjourn/conclude its regular meeting of February 4, 2021. Membership: Booth, Mary-Ann (C) - West Vancouver Hocking, David - Bowen Island Non-Voting Members: Baird, Ken (VC) - Tsawwassen First Nation Kanakos, Jeannie - Delta To be determined - Fraser Valley Regional Annis, Linda - City of Surrey McLaughlin, Ron - Lions Bay District Boyle, Christine - Vancouver Meadus, Chelsa - Maple Ridge Rainbow, Tony - Squamish-Lillooet Regional Ferguson, Steve - Langley Township Zarrillo, Bonita - Coquitlam District Hanson, Jim - North Vancouver District Andreas Tize - Sunshine Coast Regional District Indigenous Relations Committee 2.1 METRO VANCOUVER REGIONAL DISTRICT INDIGENOUS RELATIONS COMMITTEE Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Indigenous Relations Committee held at 1:01 p.m. on Thursday, October 8, 2020 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Mary-Ann Booth, West Vancouver Vice Chair, Chief Ken Baird, Tsawwassen (arrived at 1:12 p.m.) Councillor Linda Annis, Surrey (arrived at 1:07 p.m.) Councillor Steve Ferguson, Langley Township Councillor Jim Hanson, North Vancouver District Councillor David Hocking, Bowen Island Councillor Jeannie Kanakos, Delta Mayor Ron McLaughlin, Lions Bay Councillor Chelsa Meadus, Maple Ridge Councillor Bonita Zarrillo, Coquitlam (arrived at 1:03 p.m.) MEMBERS ABSENT: Councillor Christine Boyle, Vancouver OTHERS PRESENT: None STAFF PRESENT: Jessica Beverley, Corporate Solicitor/General Manager, Legal Services and Indigenous Relations Jerry W. Dobrovolny, Chief Administrative Officer Klara Kutakova, Deputy Corporate Officer 1. ADOPTION OF THE AGENDA 1.1 October 8, 2020 Regular Meeting Agenda It was MOVED and SECONDED That the Indigenous Relations Committee: a) amend the agenda for its regular meeting scheduled for October 8, 2020 by adding under Other Business Item 7.1 Reconciliation Discussion; and b) adopt the agenda as amended. CARRIED *denotes electronic meeting participation as authorized by Section 3.6.2 of the Procedure Bylaw † Non-voting members from Fraser Valley, Squamish-Lillooet and Sunshine Coast Regional Districts do not constitute quorum. Minutes of the Regular Meeting of the MVRD Indigenous Relations Committee held on Thursday, October 8, 2020 Page 1 of 5 Indigenous Relations Committee 2. ADOPTION OF THE MINUTES 2.1 May 28, 2020 Regular Meeting Minutes 1:03 p.m. Councillor Zarrillo arrived at the meeting. It was MOVED and SECONDED That the Indigenous Relations Committee adopt the minutes of its regular meeting held May 28, 2020 as circulated. CARRIED 3. DELEGATIONS No items presented. 4. INVITED PRESENTATIONS No items presented. 5. REPORTS FROM COMMITTEE OR STAFF 5.1 2021 – 2025 Financial Plan Overview Jerry W. Dobrovolny, Chief Administrative Officer, and Dean Rear, General Manager of Financial Services / Chief Financial Officer, provided the Committee with an overview of the 2021-2025 Financial Plan, including the strengths and opportunities for improvement of the budget process; Board direction from the June 2020 budget workshop; realization of new opportunities and continuous improvements in the 2021 budget; projects review; financial tools proposed to provide short-term relief; proposed 2021 budget adjustments; the 2022 budget cycle process; and an overview of Metro Vancouver operating and capital budget expenditures, revenues and drivers. 1:07 a.m. Councillor Annis arrived at the meeting. 1:12 p.m. Chief Baird arrived at the meeting A member inquired about Metro Vancouver’s diversity and inclusion initiatives. It was MOVED and SECONDED That the Indigenous Relations Committee receive for information the October 8, 2020 verbal update from Jerry W. Dobrovolny, Chief Administrative Officer, and Dean Rear, General Manager of Financial Services / Chief Financial Officer regarding the 2021 – 2025 Financial Plan. CARRIED 5.2 2021 – 2025 Financial Plan – Indigenous Relations Report dated September 30, 2020 from Jessica Beverley, Corporate Solicitor/General Manager, Legal Services and Indigenous Relations, presenting the 2021 - 2025 Financial Plan for Indigenous Relations for consideration by the Committee. Minutes of the Regular Meeting of the MVRD Indigenous Relations Committee held on Thursday, October 8, 2020 Page 2 of 5 Indigenous Relations Committee Members were provided with a presentation on the 2021 – 2025 Financial Plan for Indigenous Relations, highlighting an overview of the Indigenous Relations services; key performance metrics, 2021 continuous improvement initiatives and outcomes, 2021 overall budget, 2021 -2025 operating expenditures and key initiatives, and financial plan summary. Members inquired about the following • The composition of Metro Vancouver’s centralized support program • Distribution of administration costs between Indigenous Relations and other Metro Vancouver departments It was MOVED and SECONDED That the Indigenous Relations Committee endorse the 2021 - 2025 Financial Plan for Indigenous Relations as presented in the report dated September 30, 2020, titled “2021 - 2025 Financial Plan – Indigenous Relations”, and forward it to the Metro Vancouver Board Budget Workshop on October 21, 2020 for consideration. CARRIED 5.3 Quarterly Report on Reconciliation Activities Report dated September 4, 2020 from Marino Piombini, Program Manager, Indigenous Relations, Legal Services and Indigenous Relations, providing the Committee with a quarterly report and update on reconciliation activities. Members were provided a video presentation of Reconciliation Session with Senator Murray Sinclair, hosted by Metro Vancouver on October 1, 2020. The video presentation is not retained with the agenda A member inquired about the trends and types of issues being responded to by the Indigenous Relations staff. Request of Staff Staff was requested