Title: Region 5 2020 QMP Revision: 1 Date: November 2020 Page 1 of 71 EPA REGION 5 QUALITY MANAGEMENT PLAN REVISION 1 NOVEMBER 2020 Title: Region 5 2020 QMP Revision: 1 Date: November 2020 Page 2 of 71 APPROVALS Digitally signed by KURT Digitally signed by KURT THIEDE VAUGHN VAUGHN NOGA Date: 2020.12.08 16:04:20 NOGA Date: 2020.12.09 13:44:41 _______________________________________THIEDE -06'00' _______________________________________-05'00' Kurt Thiede Vaughn Noga, Chief Information Officer and Regional Administrator Deputy Assistant Administrator for U.S. EPA Region 5 Environmental Information U.S. Environmental Protection Agency Digitally signed by Digitally signed by JACQUELIN JACQUELINE RIVERA DARREN DARREN IRELAND E RIVERA Date: 2020.12.04 14:22:47 IRELAND Date: 2020.12.03 09:58:15 _______________________________________-06'00' _______________________________________-06'00' Jackie Adams Ed Nam, Director Region 5 Regional Quality Assurance Manager Land, Chemicals & Redevelopment Division Digitally signed by EILEEN Digitally signed by AMY EILEEN FUREY AMY SANDERS Date: 2020.11.24 16:33:47 Date: 2020.12.03 08:26:36 FUREY -06'00' SANDERS -06'00' _______________________________________ _______________________________________ John Mooney, Director Amy Sanders, Director Air and Radiation Division Mission Support Division Digitally signed by Digitally signed by MICHAEL MICHAEL HARRIS DOUGLAS BALLOTTI Date: 2020.12.02 12:38:46 Date: 2020.11.24 14:25:02 HARRIS -06'00' -06'00' _______________________________________ _______________________________________ Michael Harris, Director Doug Ballotti, Director Enforcement & Compliance Assurance Division Superfund & Emergency Management Division Digitally signed by Digitally signed by Tera L. CHRISTOPHE CHRISTOPHER KORLESKI Fong Date: 2020.12.03 12:45:06 Date: 2020.12.04 14:17:44 R KORLESKI -06'00' -06'00' _______________________________________ _______________________________________ Chris Korleski, Director Tera Fong, Director Great Lakes National Program Office Water Division Digitally signed by Digitally signed by GEORGE GEORGE SCHUPP Christopher Christopher Alan Walts SCHUPP Date: 2020.11.24 12:58:49 Alan Walts Date: 2020.12.04 12:28:49 _______________________________________-06'00' _______________________________________-06'00' George Schupp, Director Alan Walts, Director Laboratory Services & Applied Science Division Tribal & Multimedia Programs Office Title: Region 5 2020 QMP Revision: 1 Date: November 2020 Page 3 of 71 TABLE OF CONTENTS APPROVALS ................................................................................................................................................... 2 TABLE OF CONTENTS ..................................................................................................................................... 3 ACRONYMS ................................................................................................................................................... 8 EXECUTIVE SUMMARY ................................................................................................................................ 11 FOREWARD ................................................................................................................................................. 11 1.0 MANAGEMENT AND ORGANIZATION ............................................................................................... 11 1.1 Data Collection Activities Covered by the Quality Management Plan........................................ 12 1.2 Region 5 Programs Covered by the Quality Management Plan ................................................. 12 1.3 Region 5 Mission ......................................................................................................................... 12 1.4 Region 5 Quality Assurance Policy .............................................................................................. 12 1.4.1 Graded approach ................................................................................................................ 13 1.5 Organization ................................................................................................................................ 13 1.6 Assignment of Responsibility / Delegation of Authority ............................................................. 14 1.6.1 Regional Administrator and Deputy Regional Administrator ............................................. 14 1.6.2 Laboratory Services and Applied Science Division Director................................................ 15 1.6.3 Science and Quality Assurance Branch (SQAB) Chief.......................................................... 15 1.6.4 Regional Quality Assurance Manager (RQAM) ................................................................... 16 1.6.5 Science and Quality Assurance Branch – QA Staff .............................................................. 18 1.6.6 Division Directors and Deputy Division Directors ............................................................... 19 1.6.7 Supervisors and Program Managers ................................................................................... 19 1.6.8 Divisional Project Officers/Project Managers/Work Assignment Managers/Contract Officer Representatives ...................................................................................................................... 19 1.6.9 Divisional/Office Point of Contact ....................................................................................... 20 1.7 Dispute Resolution ...................................................................................................................... 20 1.8 Environmental Data Programs and Operations .......................................................................... 21 1.8.1 Office of the Regional Administrator .................................................................................. 21 1.8.1.1 Tribal and Multi-Media Programs Office ........................................................................ 21 1.8.1.2 External Communications Office .................................................................................... 22 1.8.2 Air and Radiation Division ................................................................................................... 22 1.8.3 Mission Support Division .................................................................................................... 22 1.8.4 Enforcement and Compliance Assurance Division ............................................................. 23 Title: Region 5 2020 QMP Revision: 1 Date: November 2020 Page 4 of 71 1.8.5 Laboratory Services and Applied Science Division.............................................................. 24 1.8.6 Land, Chemicals and Redevelopment Division ................................................................... 24 1.8.7 Office of Regional Counsel .................................................................................................. 25 1.8.8 Superfund & Emergency Management Division ................................................................. 25 1.8.9 Water Division ..................................................................................................................... 26 1.8.10 Great Lakes National Program Office.................................................................................. 26 2.0 QUALITY SYSTEM COMPONENTS .................................................................................................... 26 2.1 Quality System Documents ......................................................................................................... 27 2.1.1 Internal Quality Management Plan (QMP) ......................................................................... 27 2.1.1.1 QMP Reciprocity .............................................................................................................. 27 2.1.2 External Quality Management Plans for Financial Assistance Agreements ....................... 28 2.1.3 Quality Assurance Annual Report and Work Plan (QAARWP) ............................................ 29 2.1.4 Division/Office Quality Manuals ............................................................................................. 29 2.2 Management Evaluations ........................................................................................................... 29 2.2.1 Quality System Audits (QSAs) and Management System Reviews (MSRs) ......................... 29 2.3 Project-Level Documents ............................................................................................................ 30 2.3.1 Quality Assurance Project Plans (QAPPs) ............................................................................ 30 2.3.2 Systematic Planning Process ............................................................................................... 30 2.4 Project-Level Evaluations ............................................................................................................ 31 2.4.1 Data Quality Assessments (DQAs) ...................................................................................... 31 2.4.2 Technical System Audits (TSAs)...........................................................................................31 2.4.3 Performance Evaluation (PE) and Proficiency Testing (PT) ................................................. 31 2.4.4 Peer Review......................................................................................................................... 32 2.5