UNIVERSITY OF KISUBI THE HUMAN RESOURCE MANUAL NOVEMBER 2018 i Entry Exit Resource picture and objective Core values Vision Mission Service, A dynamic University that Holistic Education Creativity nurtures pragmatic Teaching, innovation and research Responsibility professionals Social transformation Integrity Professionalism Team work General Terms & conditions Recruitment Policy of service Promotional Policy - Statement - Objective - Cessation of service - Definition of promotion - Objective - General conditions i. End of contract - Eligibility for promotion - Legislation - Duties ii. Resignation - Consideration Attendance - Recruitment. Procedures - iii. Death - Recommendation i. Personal contact - Hours of work iv. Abscondment - Exceptional ii. Collaborations - Appointments v. Termination i. Accelerated iii. Advertising - Date - Disciplinary Procedures ii. Promotion for staff on long iv. Appointments - Probation - Criminal Procedures - Forms of appointment - Confirmation - Obligation of Staff training i. Probation - Performance - Handing over - Date of promotion ii. Contract - Remuneration - Taking over - Criteria iii. Temporary - Increments - Notice Periods - Promotion Benefits iv. Part time - - Secrecy and - Criteria for promotion - Promotion v. Vacation Communication i. Academic staff vi. Voluntary - Leave ii. Administrative. Staff vii. Honorary i. Annual viii. Exceptional ii. Maternity iii. Support staff - Deployment iii. Paternity - Induction and Orientation iv. Study - Acting v. Sick - Internal recruitment vi. Compassionate i. Transfer within vii. Leave without Pay ii. Selective viii. Public Holidays iii. Relatives iv. Expatriates i Contents Declaration ................................................................................................................................................. iv Preamble ....................................................................................................................................................... v Vision .............................................................................................................................................................. v Mission Statement ..................................................................................................................................... v Core Values ................................................................................................................................................ vi The University Governance and Administrative Structure ................................................... vi PRELIMINARY PROVISIONS .............................................................................................................. vii Introduction .............................................................................................................................................. vii Definition of terms ................................................................................................................................. vii Interpretation ........................................................................................................................................... ix Objective of the Manual ........................................................................................................................ ix CHAPTER 1: RECRUITMENT .............................................................................................................. 1 1.1 Policy Statement ..................................................................................................1 1.2 Policy Objectives .................................................................................................1 1.3 Policy Legislation ................................................................................................1 1.4 Recruitment Procedures .......................................................................................1 1.4.1 Personal Contact Method ............................................................................ 1 1.4.2 Collaboration with Appropriate Organisations ............................................ 2 1.4.3 Advertising .................................................................................................... 2 1.4.4 Appointments ............................................................................................... 4 1.5 Forms of Appointment .........................................................................................5 1.5.1 Probationary Appointment .......................................................................... 5 1.5.2 Contractual Appointment ............................................................................. 5 1.5.3 Temporary Appointment .............................................................................. 5 1.5.4 Part Time Appointment ................................................................................ 5 1.5.5 Vacation Appointments ................................................................................ 5 1.5.6 Voluntary Appointment ................................................................................ 6 1.5.7 Professor Emeritus ....................................................................................... 6 1.5.8 Honorary Appointment ................................................................................ 6 1.6 Exceptional Appointments ...................................................................................6 1.7 Deployment of Staff ............................................................................................6 1.8 Induction and Orientation ....................................................................................6 1.9 Acting Appointments ...........................................................................................6 1.10 Internal Recruitment ............................................................................................7 i 1.10.1 Transfer within the University Service ......................................................... 7 1.10.2 Promotion ..................................................................................................... 7 1.11 Selective Recruitment ..........................................................................................7 1.12 Employment of Relatives ....................................................................................7 1.13 Employment of Expatriates .................................................................................7 1.14 The Role of Human Resource Management Department in Policy Management 7 1.15 Handling other issues on Recruitment Policy ......................................................7 CHAPTER 2: STAFF TERMS AND CONDITIONS OF SERVICE ............................................... 9 2.1 Introduction ..........................................................................................................9 2.2 Objectives of Terms and Conditions of Service ..................................................9 2.3 General Conditions of Service .............................................................................9 2.4 Duties ...................................................................................................................9 2.5 Attendance to Duty ............................................................................................10 2.6 Hours of Work ...................................................................................................10 2.7 Appointments .....................................................................................................10 2.8 Date of Appointment .........................................................................................11 2.9 Probation ............................................................................................................11 2.10 Confirmation ......................................................................................................11 2.11 Staff Performance Appraisal ..............................................................................11 2.12 Remuneration .....................................................................................................11 2.13 Increment ...........................................................................................................12 2.14 Benefits in Service .............................................................................................12 2.15 Promotion ..........................................................................................................12 2.16 Leave ..................................................................................................................12 2.16.1 Annual Leave .............................................................................................. 12 2.16.2 Maternity Leave ......................................................................................... 12 2.16.3 Paternity Leave ........................................................................................... 12 2.16.4 Study Leave ................................................................................................. 13 2.16.5 Sick Leave ................................................................................................... 13 2.16.6 Compassionate Leave ................................................................................. 13 2.16.7 Leave without Pay ...................................................................................... 13