Table of Contents – Doctor of Medicine Student Handbook 2021-2022 INTRODUCTION ................................................................................................................................................................. 5 HANDBOOK DISCLAIMER ........................................................................................................................................................ 5 PART I: GENERAL INFORMATION .................................................................................................................................... 5 SECTION 1: ACCREDITATION ................................................................................................................................................. 5 SECTION 2: DIVERSITY, EQUITY, AND INCLUSION ......................................................................................................... 5 SECTION 3: EMERGENCY PREPAREDNESS ........................................................................................................................ 5 CEPAR (CENTER FOR EMERGENCY PREPAREDNESS AND RESPONSE) .......................................................................... 5 EMERGENCY NOTIFICATION SYSTEM .................................................................................................................................... 6 LIVESAFE APP ................................................................................................................................................................................ 6 SECTION 4: MD PROGRAM ....................................................................................................................................................... 6 OVERVIEW OF THE MD STUDENT PROGRAM ....................................................................................................................... 6 SECTION 5: OFFICE OF MEDICAL EDUCATION AND STUDENT AFFAIRS (OMESA) .............................................. 8 EXECUTIVE ASSOCIATE DEAN (EAD) FOR MEDICAL EDUCATION AND STUDENT AFFAIRS ................................... 8 OMESA ADMINISTRATIVE DEANS AND STAFF ..................................................................................................................... 8 ADMISSIONS .................................................................................................................................................................................. 9 CLINICAL EDUCATION .............................................................................................................................................................. 10 HUMAN SIMULATION EDUCATION CENTER (HSEC) ......................................................................................................... 11 EMORY CENTER FOR EXPERIENTIAL LEARNING (EXCEL) .............................................................................................. 12 FINANCIAL AID ........................................................................................................................................................................... 12 MEDICAL EDUCATION .............................................................................................................................................................. 13 OFFICE OF MULTICULTURAL AFFAIRS (OMA) .................................................................................................................... 13 REGISTRAR ................................................................................................................................................................................... 14 STUDENT AFFAIRS AND ENROLLMENT SERVICES ............................................................................................................ 15 PART II: MATRICULATION ............................................................................................................................................ 16 SECTION 1: CRIMINAL BACKGROUND CHECKS AND DRUG TESTING ................................................................... 16 SECTION 2: ENTERING MEDICAL STUDENT HEALTH AND IMMUNIZATION REQUIREMENTS...................... 17 IMMUNIZATION REQUIREMENTS 2021-2022 ........................................................................................................................ 17 SECTION 3: STUDENT AGREEMENTS, CONSENTS, AND RELEASES ......................................................................... 18 STUDENT AGREEMENTS ........................................................................................................................................................... 18 STUDENT CONSENTS AND RELEASES ................................................................................................................................... 18 SECTION 4: TECHNICAL REQUIREMENTS FOR MATRICULATION* ........................................................................ 19 PART III: ACADEMIC STANDARDS, POLICIES, AND PROCEDURES ............................................................................... 19 SECTION 1: ATTENDANCE...................................................................................................................................................... 19 OVERVIEW AND EXPECTATIONS ........................................................................................................................................... 19 DUTY HOURS ON CLINICAL CLERKSHIPS ............................................................................................................................ 19 PUNCTUALITY ............................................................................................................................................................................. 20 ARRIVING LATE FOR OR MISSING AN EXAMINATION ..................................................................................................... 20 SECTION 2: ABSENCES ............................................................................................................................................................ 20 OVERVIEW ................................................................................................................................................................................... 20 ABSENCE POLICY ....................................................................................................................................................................... 21 ABSENCE FLOW CHART (PDF) ................................................................................................................................................. 24 SECTION 3: ACADEMIC INTEGRITY ................................................................................................................................... 24 EMORY UNIVERSITY SCHOOL OF MEDICINE HONOR CODE ........................................................................................... 24 THE MEDICAL STUDENT COUNCIL ON HONOR .................................................................................................................. 25 STUDENT REPRESENTATIVES AND ALTERNATES ............................................................................................................. 25 FACULTY REPRESENTATIVES AND ALTERNATES ............................................................................................................ 26 HONOR COUNCIL LIAISON ....................................................................................................................................................... 26 TRAINING ..................................................................................................................................................................................... 26 LEADERSHIP OF THE HONOR COUNCIL ................................................................................................................................ 26 PROCEDURES FOR REPORTING AND INVESTIGATING HONOR CODE VIOLATIONS ................................................. 27 THE HEARING .............................................................................................................................................................................. 28 DECISION AND PENALTIES ...................................................................................................................................................... 28 AMENDMENTS TO THE HONOR CODE................................................................................................................................... 29 HONOR COUNCIL NECESSARY PERSONAL BELONGINGS POLICY ................................................................................ 29 1 SECTION 4: STUDENT RECORDS .......................................................................................................................................... 31 ACCESS TO STUDENT RECORDS ............................................................................................................................................. 31 REQUESTING CERTIFIED UNIVERSITY TRANSCRIPTS ...................................................................................................... 32 LEGAL NAME CHANGES ........................................................................................................................................................... 32 PREFERRED NAME ....................................................................................................................................................................