Nearly 300 indoor and outdoor exhibits. SEE AND HEAR MAY 3-6, 2020 • HERSHEY LODGE, HERSHEY, PA FROM YOUR PEERS! Best educational Watch a wrap-up of last year’s conference opportunity anywhere and learn more about the value of attending for township officials from those who have been there! If you want to learn all you can about Watch the videos at township government and how to better conference.psats.org carry out your many responsibilities as a township official, there is no better oppor- tunity than the Annual Educational Confer- will admit you to all conference activities for ence of the Pennsylvania State Association which you have registered. of Township Supervisors. Solicitor, Engineer, Zoning, and Largest municipal exhibit Emergency Management Sessions show in the state In conjunction with the Annual Conference, By attending PSATS’ Annual Educa- PSATS offers additional educational opportuni- tional Conference, you will have access to ties for your solicitor, engineer, zoning officials, the largest municipal exhibit show of its and emergency managers. You must register kind in Pennsylvania. Nearly 300 vendors separately for each of these events as noted on and state and federal agencies will be on the agenda on page 4. hand to meet with you and talk about their Townships are also encouraged to budget products and services. funds for the appropriate township officials to become members of these PSATS affiliate Who should attend associations and attend these important spe- • Township board members, secretar- cialized educational sessions. ies, treasurers, managers, roadmasters, LEARN MORE about your emergency management coordinators, Wage and expense numerous duties by attending public works employees, solicitors, reimbursement workshops and general sessions. engineers, planners, and zoning/build- Section 1402(g)(2) of the Township ing code officials. Code authorizes townships to compensate • Other township employees their employees, including supervisors who your ideas with • Spouses/guests are employed by the township (either full- or SHARE part-time), at their regular employee rate thousands of other township Authority to attend while attending the annual conference. officials and learn from them, too. Section 1402(d) of the Township Code Section 1402(g)(3) allows townships to authorizes the board of supervisors to des- compensate supervisors who are not employed ignate one or more of the following elected by the township with full or partial reimburse- VOTE ON RESOLUTIONS or appointed officials to attend the annual ment for lost wages while attending the annual conference as a delegate: the supervisors, the conference. The board of supervisors has the to establish the legislative policy township secretary, the township treasurer, discretion to authorize this reimbursement but for the State Association. and/or the township manager. must establish a policy. Each township that has paid State Associa- Section 1402(g)(1) of the Township Code tion dues for the current year must appoint authorizes all township attendees to be reim- CONNECT with the vendors one of these delegates to be the voting del- bursed for: and state and federal agencies egate at the state conference. The township • the conference registration fee; secretary is the official person to certify the vot- • mileage for the use of a personal vehicle whose products and services ing delegate from your township. or actual transportation expenses for trav- help keep your township going Also, Section 607(4) of the Township eling to and from the conference; and strong. Code authorizes the board of supervisors to • all other actual expenses that the town- send any other township employee, including ship board of supervisors may have roadmasters and public works employees, or agreed to pay. other elected or appointed officials, such as Every township attendee must submit township solicitors and engineers, planning to their local board an itemized account commission members, and emergency man- of expenses incurred at the conference. No agement coordinators, to the conference. attendee may receive expense reimbursement for more than four days, including the How to register time and mileage for traveling to and from All attendees and their guests must reg- the conference. ister either online at conference.psats.org Guests are not authorized to receive or by using the registration form that was reimbursement for any expenses. sent to all township secretaries. We encour- age you to register online and use your Reserving county PSATS member ID number to get the association suites lowest registration rate and make your The Hershey Lodge has a limited number hotel reservations at the same time. of rooms available for county association When you arrive at the Hershey Lodge hospitality suites, which must be reserved in May, please go directly to the PSATS through PSATS. Details of how to secure a Conference check-in area in the Chocolate suite have been sent in a letter to each county Lobby. There, you will receive your confer- association secretary. For more information, ence materials and a name badge, which call PSATS at (717) 763-0930, ext. 189. 2 MAY 3-6, 2020 • HERSHEY LODGE, HERSHEY, PA Conference Registration Opens January 14 TUESDAY, Based on member requests, registration for the time. Those townships without Internet access PSATS Conference will not open until after townships’ should submit all paper registrations together in JANUARY 14 January organization meeting. Conference registration the same envelope. The PSATS Help Desk can will officially open on Tuesday, January 14, 2020, at assist with hotel reservations starting at 9 a.m. 9 a.m. 9 a.m. No registrations will be accepted until that time. on Tuesday, January 14, 2020. Conference Registration To ensure that all delegates from your town- We have prepared a short instructional video to ship have the option of housing at the same facil- help with registration. Go to conference.psats.org and Hotel Reservation ity, we encourage your township secretary to sub- and look for the “How to Register” video. Open for Everyone! mit all online conference registrations at the same Hotel Reservations – Make Them at the Same Time You Register for the Conference! Registration Fees Township officials, employees, and guests a reservation and receive your lodging acknowledg- Register online at will be able to make their own hotel reservations ment immediately. conference.psats.org and save! through the PSATS reservation system immedi- Accommodations will be available on a first ately after registering for the conference. After you come, first served basis. If your desired facility is have registered and paid, you will simply click not available, we encourage you to check back Register online to get the lower rate for on the link for the hotel reservation system. from time to time as cancellations do occur. You PSATS’ 2020 Annual Conference. (Paper forms will still be accepted by mail and fax, Conference registrants will have complete control can be added to a waiting list for any facility by but a higher rate will apply.) over booking their rooms, as well as immediate con- contacting PSATS at (717) 763-0930, ext. 189, firmation of where they will be staying. You will be after January 14, 2020. able to see photos of the hotel rooms before making Attendees (supervisors, secretaries, treasurers, managers, solicitors, engineers, emergency management coordinators, planners, MAKING HOTEL RESERVATIONS: Reservations tive fee of $50 per delegate and $25 per guest. No zoning and code officials, road crew/public must be made online through the PSATS room refunds will be made for conference registration works, and other township employees) reservation system. PSATS will operate a Registra- cancellations received after April 10. � $160 per person if tion and Hotel Reservation Help Desk to assist Cancellation policies differ for each hotel and registering online those without Internet access in making hotel res- will be noted on the confirmation received from the � $185 per person if registering ervations. The Hotel Reservation Help Desk can hotel. Hotel cancellations and changes can be done via mail or fax be reached at (717) 763-0930, ext. 190. by the individual through PSATS, ext. 189. � $210 late fee after April 10 Hotel Reservation Help Desk Hours: No refunds on any meals or events will be January 14: 9 a.m. - 4:30 p.m. given for any cancellation after April 28. January 15 - May 1: Normal business hours of Please note that a conference cancellation Guests � $75 per person through 8:30 a.m. - 4:30 p.m. does not cancel any hotel reservations you may April 10 CONFIRMATIONS: An immediate acknowledgment have made. Contact PSATS at (717) 763-0930, � $85 per person after will be generated by the room reservation system to ext. 189, for hotel cancellations. April 10 the email address provided. Each hotel must follow DISABILITY ROOMS: A limited number of disability up with a confirmation to you by March 27. rooms are available at the Hershey Lodge. Please Your badge is your ticket. If you DEPOSIT: A credit card will be required to guaran- submit a “PSATS Disability Lodging Request” form lose your badge, it will cost $25 tee the reservation. Paper check acceptance policies to PSATS by February 1, 2020, to request one of for a replacement. these rooms. Anyone requesting this special consid- differ for each hotel. Refer to the confirmation Guests must register for the conference from the facility for their check requirements in eration may be assigned to a different facility than and wear their name badge for access to order to guarantee the reservation. other delegates from the same township. all conference activities and guest pro- grams, including the exhibit areas and the RESERVATION POLICIES: A minimum two-night WHERE TO SEND FORM AND PAYMENT IF NOT Tuesday night entertainment. The guest stay is required to book rooms at the Hershey REGISTERING ONLINE: Please send your com- registration fee is only for guests of town- Lodge and The Hotel Hershey.