PLEASE NOTE THAT THE MINUTE REQUIRES TO BE APPROVED AS A CORRECT RECORD AT THE NEXT COUNCIL MEETING AND MAY BE AMENDED EAST AYRSHIRE COUNCIL CABINET MINUTE OF MEETING HELD ON WEDNESDAY 25 JANUARY 2017 AT 1000 HOURS IN THE COUNCIL CHAMBERS, COUNCIL HEADQUARTERS, LONDON ROAD, KILMARNOCK PRESENT: Councillors Douglas Reid, Tom Cook, Eòghann MacColl, Maureen McKay, Lillian Jones, Iain Linton, Hugh Ross, Elena Whitham, Bobby McDill and Stephanie Primrose; and Church Representative Andrew Keachie; Parent Representative Jacqueline Livingston and Teacher Representative Graham Boyd. ATTENDING: Fiona Lees, Chief Executive; Alex McPhee, Depute Chief Executive and Chief Financial Officer: Economy and Skills; Chris McAleavey, Depute Chief Executive: Safer Communities; David Mitchell, Chief Governance Officer; Paul McGowan, Head of Human Resources; Michael Keane, Head of Planning and Economic Development; Simon Bell, Capital Programme Manager; Jane McKie, Health and Safety Support Officer; Joe McLachlan, Corporate Accounting Manager; and Christine Baillie, Democratic Services Team Leader. APOLOGIES: Councillor Kathy Morrice and Church Representatives Ian Rennie and Maria Dorrian. CHAIR: Councillor Douglas Reid, Leader of the Council. DECLARATIONS OF INTEREST 1. Declarations of non-financial interest were made in respect of Item 2E below, East Ayrshire Leisure Trust, by Councillors Douglas Reid, Eòghann MacColl, Iain Linton, Hugh Ross and Parent Representative Jacqueline Livingston. All Members in declaring a non-financial interest did so in accordance with the Councillors' Code of Conduct and given that the nature of the interest was not deemed significant having considered the terms of the objective test as outlined in Paragraph 5.3 of the Councillors' Code of Conduct, each Member accordingly did not withdraw from the meeting. STRATEGIC PLANNING, MANAGEMENT AND RESOURCES EAST AYRSHIRE PERFORMS - SUMMARY REPORT 2E. There was submitted a report dated 18 January 2017 (circulated) by the Depute Chief Executive and Chief Financial Officer: Economy and Skills which advised of a number of important performance measures as at 11 December 2016 (Period 9) including the projected financial position for the year, expenditure reduction measures, treasury indicators, progress of the capital programme, absence management, complaints, health and safety and risk management. Cabinet agreed:- (i) to note the financial management position as detailed in sections 6 to 8 of the report; (ii) to approve the early achievement of the £0.658m, as detailed in paragraph 8 of the report; (iii) to note the financial position in respect of the Integration Joint Board as detailed at paragraphs 9 and 10 of the report; (iv) to note that £0.010m towards the cost of repairs required at Visions Leisure Centre in advance of the new Service Level Agreement, would be met from Economy and Skills uncommitted balances as detailed at paragraph 11 of the report; (v) to approve the transfer of £0.026, from the Transformation Fund to Vibrant Communities as detailed at paragraph 12 of the report; (vi) to note the process in relation to the Knockroon Learning Campus as detailed at paragraphs 13 and 14 of the report; (vii) to note the absence management information as detailed at paragraph 15 of the report and in the summary report; (viii) to note the health and safety position as detailed in sections 16 to 19 of the report and in the summary report; (ix) to note the current risks as identified in the Corporate Risk Register in the summary report and as further detailed at paragraphs 20 to 22 of the report; (x) to remit to the Depute Chief Executive and Chief Financial Officer: Economy and Skills to submit a report to a future meeting of Cabinet on the current and proposed initiatives in relation to school attendance and exclusions; and (xi) otherwise, to note the contents of the report. Church Representative Andrew Keachie, Parent Representative Jacqueline Livingston and Teacher Representative Graham Boyd left the meeting at this point. ECONOMY AND SKILLS ENTERPRISE AND SKILLS REVIEW - REGIONAL ECONOMIC PARTNERSHIP PATHFINDER PROPOSAL 3. There was submitted a report dated 19 January 2017 (circulated) by the Depute Chief Executive and Chief Financial Officer: Economy and Skills which sought authority to work with the Scottish Government, North Ayrshire Council, South Ayrshire Council, Scottish Enterprise, Skills Development Scotland and other interested partners to develop a pathfinder to explore how regional economic partnerships can stimulate local economies. Cabinet agreed:- (i) to confirm its willingness to be part of the proposed Regional Partnership Pathfinder project in Ayrshire; (ii) to authorise the Chief Executive to progress the work with partner organisations with update reports presented to Cabinet as appropriate; and (iii) otherwise, to note the contents of the report. EAST AYRSHIRE LOCAL DEVELOPMENT PLAN - DEVELOPMENT PLAN SCHEME 2017 (Item 7, Page 1549, 12/17) 4. There was submitted a report dated 19 January 2017 (circulated) by the Depute Chief Executive and Chief Financial Officer: Economy and Skills which presented for information and approval a suggested Development Plan Scheme and Participation Statement detailing the anticipated timetable and participation procedures that it was proposed should be put into place regarding the preparation of the ongoing East Ayrshire Local Development Plan, the Minerals Local Development Plan and the future East Ayrshire Local Development Plan 2 under the provisions of the Town and Country Planning (Scotland) Act 1997 (as amended). The Development Plan Scheme and Participation Statement were contained within Annex 1 of the report. Cabinet agreed:- (i) to approve the January 2017 Development Plan Scheme for publication; (ii) to authorise the Head of Planning and Economic Development to publicise the Development Plan Scheme; and (iii) otherwise, to note the contents of the report. EAST AYRSHIRE PROPOSED LOCAL DEVELOPMENT PLAN SUPPLEMENTARY GUIDANCE 5. There was submitted a report dated 19 January 2017 (circulated) by the Depute Chief Executive and Chief Financial Officer: Economy and Skills which requested that Cabinet approve the proposed supplementary guidance for the East Ayrshire Local Development Plan Proposed Plan on the Design Guidance for Shopfronts, the Display of Advertisements Design Guidance and the Dark Sky Park Lighting and which sought authorisation from Cabinet to advertise and invite representations on these documents. Cabinet agreed:- (i) to approve the following Supplementary Guidance for consultation purposes:- Design Guidance for Shopfronts; Display of Advertisement Design Guidance; and The Dark Sky Park Lighting; (ii) to delegate authority prior to publication, to the Head of Planning and Economic Development to amend the guidance documents in order to correct any typographical error and the final selection of photographs and/or illustrative material; (iii) to note the final draft of the guidance incorporating any amendments arising from the consultation would be submitted to a future Cabinet for approval; and (iv) otherwise, to note the contents of the report. GALLOWAY AND SOUTHERN AYRSHIRE BIOSPHERE RESERVE STRATEGIC PLAN AND FUNDING ARRANGEMENTS 2017-2022 6. There was submitted a report dated 19 January 2017 (circulated) by the Depute Chief Executive and Chief Financial Officer: Economy and Skills which updated Cabinet on progress with the delivery of the Galloway and Southern Ayrshire (GSA) Biosphere Reserve and sought agreement for East Ayrshire Council to commit £15,000 per annum over the next five years to the Biosphere, in line with the new 2017-2022 GSA Biosphere Strategy. Cabinet agreed:- (i) to continue to support the aims and objectives of the GSA Biosphere Charter; (ii) to contribute financial resources of £15,000 each year for the next five years to support the operation of the Biosphere Partnership; and (iii) otherwise, to note the contents of the report. REGENERATION CAPITAL GRANTS FUND SUBMISSION FOR CROSSROADS COMMUNITY HUB - UPDATE AND PARTNERSHIP ARRANGEMENTS (Item 14, Pages 1744, 1745, 12/17) 7. There was submitted a report dated 19 January 2017 (circulated) by the Depute Chief Executive and Chief Financial Officer: Economy and Skills which updated Cabinet on the application submitted to the Scottish Government's Regeneration Capital Fund for 2017/18 for the Ayrshire Food from Ayrshire Folk Project (which included the proposed Crossroads Community Hub near Galston) and sought approval to establish a working partnership between Crossroads Community Hub Ltd and the Council to support the implementation and delivery of the project. Cabinet agreed:- (i) to continue consideration of the item to the next meeting of Cabinet to allow Members to have sight of the group's Business Plan; and (ii) to invite representatives from Crossroads Community Hub Ltd to make a short presentation to Members at that meeting on their Business Plan and the potential impact on other similar, local businesses. Councillors Maureen McKay, Lillian Jones and Elena Whitham left the meeting at this point. EXCLUSION OF PRESS AND PUBLIC 8. Cabinet resolved “That under Section 50A(4) of the Local Government (Scotland) Act 1973, as amended, the Press and public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 1 of Schedule 7A of the Act”. STRATEGIC PLANNING, MANAGEMENT AND RESOURCES VOLUNTARY SEVERANCES 9. There