2017 FESTIVAL SAFETY and SECURITY MANAGEMENT PLAN INFORMATION SECURITY AND HANDLING INSTRUCTIONS This document is classified CONFIDENTIAL which means it contains sensitive information pertaining to operational arrangements for the Memphis in May International Festival. On receipt of this document, you must take all reasonable action to protect and maintain the security of this document. This document is not to be distributed beyond the originators distribution list without the originators approval. This document must be stored in a lockable container and shredded prior to disposal. This document may be stored on electronic media but access must be limited to individuals within your organization with a demonstrated need to know. Portable electronic media containing this document must be stored, handled and disposed of in the same fashion as paper copies. Memphis in May International Festival: Security and Safety Management Plan (S2MP) Page 1 of 83 Version 0.7 (FINAL) Correct as of: May 1, 2017 DOCUMENT CHANGE CONTROL Version Changes made Date Changes since previous Version No. by DOCUMENT APPROVALS Date Name Title Released by: Reviewed by: Approved by: Memphis Police Department CEO, Memphis in May International Festival Memphis in May International Festival: Security and Safety Management Plan (S2MP) Page 2 of 83 Version 0.7 (FINAL) Correct as of: May 1, 2017 Table of Contents Document Change Control .......................................................................................................... 2 Document Approvals ................................................................................................................... 2 Part I Executive Summary ...................................................................................................... 9 Memphis in May International Festival ........................................................................................ 9 Overview .................................................................................................................................. 9 Festival Site Information .......................................................................................................... 9 Aim ............................................................................................................................................ 10 Vision Statement ....................................................................................................................... 10 Intent ......................................................................................................................................... 10 Scope ........................................................................................................................................ 10 Inclusion ................................................................................................................................. 11 PART II Festival Security Planning & Coordination ........................................................... 12 Approach ................................................................................................................................... 12 The Security Environment ......................................................................................................... 12 Threat Planning Assumptions ................................................................................................... 13 Risk Based Planning ................................................................................................................. 13 Approach and Risk Management Methodology ..................................................................... 13 Risk Identification ................................................................................................................... 13 MIM Festival Security Risk Management Plan ...................................................................... 14 Safety & Security Stakeholders – Roles & Responsibilities ...................................................... 14 Memphis in May International Festival .................................................................................. 14 Memphis Police Department (MPD) & Shelby County Sheriff’s Office .................................. 14 Memphis Fire Department (MFD) .......................................................................................... 14 Private Security Provider ....................................................................................................... 14 Emergency Medical Services (EMS) Provider ....................................................................... 15 Security Governance ................................................................................................................. 15 Memphis in May International Festival: Security and Safety Management Plan (S2MP) Page 3 of 83 Version 0.7 (FINAL) Correct as of: May 1, 2017 Festival Security Advisory Group ........................................................................................... 15 Terms of Reference ............................................................................................................... 15 Part III Festival Security Operations & Management ............................................................. 16 Security Risk Analysis ............................................................................................................... 16 Overview ................................................................................................................................ 16 Risk Mitigation Controls and Measures ................................................................................. 16 Security and Emergency Level Classifications ......................................................................... 17 Load-in and Load-out ............................................................................................................. 18 Event Days ............................................................................................................................ 18 Incident Categorization .......................................................................................................... 18 Incident Assessment and Notification .................................................................................... 20 Security Management Team ..................................................................................................... 20 Structure ................................................................................................................................ 20 Security Management Team (SMT) – Roles and Responsibilities ......................................... 21 Memphis in May President & CEO ..................................................................................... 22 Memphis in May Director of Operations ............................................................................. 22 Weather Coordinator .......................................................................................................... 22 Emergency Coordinator ...................................................................................................... 22 Security Coordinator ........................................................................................................... 22 Security Supervisors ........................................................................................................... 23 Security Staff ...................................................................................................................... 23 Private Security Staffing and Operations Overlay ..................................................................... 23 Traffic and Parking Management Plan ...................................................................................... 24 Overview ................................................................................................................................ 24 Traffic Management Plan ....................................................................................................... 24 Parking Plan .......................................................................................................................... 25 Emergency Egress Lanes ...................................................................................................... 25 Terms and Conditions of Entry .............................................................................................. 25 Prohibited Items ..................................................................................................................... 25 Memphis in May International Festival: Security and Safety Management Plan (S2MP) Page 4 of 83 Version 0.7 (FINAL) Correct as of: May 1, 2017 Attendee Entry ....................................................................................................................... 26 Accredited Staff, Volunteers and Vendors ............................................................................. 26 Ticket Resolution and Will Call .............................................................................................. 26 Security Responsibilities and Duties ...................................................................................... 26 Restricted Access Areas ........................................................................................................ 27 Hours of Operation ...............................................................................................................