ANNUAL MEMBERS MEETING Schedule Monday 21 September 2020, 4:00 PM — 5:30 PM BST Venue LECTURE THEATRE / VIRTUAL Organiser Claire Coles Agenda 1. AGENDA 1 AMM Agenda 21 09 20.doc 2 2. 01/20 WELCOME FROM THE CHAIR 3 3. 02/20 APOLOGIES FOR ABSENCE 4 4. 03/20 TO ACCEPT THE MINUTES OF THE LAST MEETING HELD 17 5 SEPTEMBER 2019 09~19_FINAL minutes from September 2019 AMM V2.doc 6 5. 04/20 REVIEW OF 2019/20 AND FORWARD LOOK 10 6. 05/20 PRESENTATION OF THE AUDITOR'S REPORT 11 7. 06/20 DISCUSSION AND QUESTIONS ON THE BUSINESS OF THE 12 MEETING 8. 07/20 TO ACCEPT THE ANNUAL REPORT AND ACCOUNTS 2019/20 13 SHEFFIELDCHILD_Full Annual Report and Accounts 19-20 FULL 14 VERSIONV2.pdf 9. 08/20 INTERNATIONAL YEAR OF THE NURSE AND MIDWIFE 164 10. 09/20 CLOSE 165 1. AGENDA ANNUAL MEMBERS MEETING 1. AGENDA Page 2 of 165 ANNUAL MEMBERS MEETING Meeting to be held on Monday 21 September 2020 at 4pm Via Zoom AGENDA No. Item Time Enclosures Action Welcome from the Chair 01/20 4.00pm Sarah Jones, Chair 02/20 Apologies for absence To accept the minutes from the Annual 03/20 Members Meeting held on 17 4:00pm Enc. A Approve September 2019 Review of 2019/20 and Forward Look 04/20 John Somers, Chief Executive 4:05pm Presentation Note John Williams, Executive Director of Finance Presentation of the Auditor’s Report 05/20 4:20pm Presentation Note Clare Partridge, KPMG Discussion and questions on the 06/20 business of the meeting 4:30pm Note Virtual break-out rooms To accept the Annual Report and 07/20 5:00pm Enc. B Receive Accounts 2019/20 International Year of the Nurse and 08/20 Midwife 5:05pm Presentation Note Professor Sally Shearer, Executive Director of Nursing and Quality 09/20 Close 5:30pm 2. 01/20 WELCOME FROM THE CHAIR 3. 02/20 APOLOGIES FOR ABSENCE 4. 03/20 TO ACCEPT THE MINUTES OF THE LAST MEETING HELD 17 SEPTEMBER 2019 ANNUAL MEMBERS MEETING 4. 03/20 TO ACCEPT THE MINUTE... Page 6 of 165 Minutes of the Annual Members Meeting held on 17 September 2019 in The Helena Davies Lecture Theatre, Stephenson Wing, Sheffield Children’s Hospital Member of the Council of Governors present: Sarah Jones Chairman Joanne Arch Public Governor – Sheffield Scott Bailey Public Governor – Rest of South Yorkshire Nikki Bates Partner Governor – Sheffield CCG Cathy Byrne Public Governor – North Derbyshire Charlotte Elder Partner Governor- University of Sheffield Gemma Flint Public Governor – Sheffield Andy Garner Staff Governor- Nursing and Midwifery Tracy Gill Public Governor – Sheffield Jackie Griffin Staff Governor – Non-clinical Victoria Hartley Public Governor – Rest of South Yorkshire Jack Hiscock Staff Governor – Non-clinical Anne-Cecile Hogg Staff Governor – Other Clinical Kathryn Holden Staff Governor – Other Clinical Steve Kelly Public Governor – Sheffield Vincent Keddie Public Governor - Sheffield Carrie MacKenzie Staff Governor – Medical & Dental Sue McFarlane Public Governor – Sheffield Charlotte Moore Public Governor – Sheffield Robert Peace Public Governor- Rest of England and Wales (Lead Governor) Bethan Plant Partner Governor- Sheffield City Council Mark Rooker Public Governor – Sheffield Dan White Partner Governor – Sheffield Futures Also present: Matt Ackroyd KPMG Ruth Brown Executive Director of Strategy and Operations Richard Chillery Non-Executive Director Claire Coles Corporate Affairs Officer – Minutes Kevin Connolly Chief Information Officer John Cowling Non-Executive Director Prof Heather Elphick Consultant Lea Fountain Associate Director of Communications Claire Harness Deputy Director of Nursing and Quality Matthew Kane Associate Director of Corporate Affairs Patricia Mitchell Non-Executive Director Nick Parker Executive Director of People & OD Jeff Perring Executive Medical Director John Somers Chief Executive John Williams Executive Director of Finance Apologies: Andy Baker Non-Executive Director ANNUAL MEMBERS MEETING 4. 03/20 TO ACCEPT THE MINUTE... Page 7 of 165 Ruth Barley Partner Governor- Sheffield Hallam University Sam Burns Staff Governor – Nursing and Midwifery Jackie Cole Partner Governor – Yorkshire Ambulance Service Scott Green Non-Executive Director Debbie Mander Public Governor - Sheffield Prof Sally Shearer Executive Director of Nursing & Quality Helen Smith Public Governor - Sheffield Members of Staff in attendance: 13 Members of the Public in attendance: 7 2 ANNUAL MEMBERS MEETING 4. 03/20 TO ACCEPT THE MINUTE... Page 8 of 165 01/19 Welcome from the Chair i. The Chair welcomed Governors, Board of Directors, members of staff and members of the public to the meeting. ii. There had been a successful election process, with all governor seats contested. iii. New Governors were formally welcomed to take up their new roles with the Trust following the meeting. iv. No formal declarations of interest were received. v. The Chair highlighted key achievements from 2018/19. Staff and governors were formally thanked for their contribution to these achievements, which included meeting all national NHS Improvement targets and key performance indicators and retaining a ‘Good’ CQC rating following inspection during the current year. vi. It was highlighted that the Trust was one of only a few trusts nationally to achieve all their targets, and was rated number one in the country based on A&E performance against the four-hour wait target. vii. Governors whose terms of office would end following the meeting were thanked for their contribution and support to the Trust. 02/19 Apologies for absence Apologies were noted. 03/19 Minutes of the Annual Members Meeting held on 11 September 2018 The minutes of the meeting held on 11 September 2018 were accepted as an accurate record of the meeting. Review of 2018/19 and Forward Look 04/19 i. The Chief Executive welcomed attendees to the meeting and the new Executive Team was formally introduced. ii. The presentation on activity and challenges during 2018/19, developments and the Trust’s strategic priorities for 2020 and beyond, were outlined. iii. The Executive Director of Finance provided an overview of finances during 2018/19, and outlined the financial plan for 2019/20. iv. The Chief Executive presented the Annual Report reflecting back on the Trust’s achievements, and strong performance shown during 2018/19. The Trust was working with commissioners, and with partners to lead on a number of programmes within NHS system developments and the Integrated Care System (ICS). v. The quality priorities for 2019/20 were introduced, these would focus on improving clinical effectiveness and patient experience as key objectives for the forthcoming year. vi. The Executive Director of Finance presented the 2018/19 accounts. It had been a challenging year financially for the Trust however the Trust had achieved its control total following system support. The update was noted. Presentation of the Auditor’s Report 05/19 i. The External Audit Senior Manager provided independent assurance on the Trust’s audit opinion and outlined how the unqualified audit opinion was achieved. 3 ANNUAL MEMBERS MEETING 4. 03/20 TO ACCEPT THE MINUTE... Page 9 of 165 ii. The Trust maintained good working relationships with its auditors throughout the year, and members were assured there were no concerns raised by either party. iii. The meeting was also assured that the content of the Quality Report complied with guidance and all relevant regulations. The update was noted. Questions from the floor on matters relating to the business of the meeting 06/19 Questions from the floor related to: Community CAMHS staffing i. Members were pleased to see that CAMHS, in relation to young children, remained an ongoing focus for the Trust, due to increasing child mental health issues. Members were assured there was a multi-disciplinary team of staff within the community CAMHS service, and was also informed that the Healthy Minds programme, which was nationally recognised, was being expanded across Sheffield to all schools. ii. The establishment of the service would be reviewed to consider where to focus, and how best to utilise resources, and the Trust would undertake a quality impact assessment should investment in staffing be required. It was noted that the Trust had proactively invested in the frontline workforce. The pathway for the service would develop around the programme in place. Utilising space within the new wing for public meetings iii. The suggestion to utilise space within the new wing for public meetings, in order to showcase it to the public, would be considered. Different formats and timings for public meetings had been trialled, and the challenge around holding public meetings was acknowledged. Any further suggestions on how to encourage parents, staff and members of the public to attend and engage, and suggestions for different locations would be made to the Associate Director of Corporate Affairs. iv. Comments on making future annual members meetings more accessible would be considered further. Questions were noted. To accept the Annual Report and Accounts 2018/19 07/19 The annual report and accounts for 2018/19 were received by members. It’s time to wake up to sleep 08/19 i. Professor Elphick, showcased the sleep service. ii. The work of the service was recognised nationally, and had received some recent media interest. This was positive in raising awareness of sleep problems in children. iii. A question from a member of the public relating to the Sleepy Box resources was answered. The update was noted. The Chair thanked participants for attending and the meeting was closed. 09/19 4 5. 04/20 REVIEW OF 2019/20 AND FORWARD LOOK 6. 05/20 PRESENTATION OF THE AUDITOR'S REPORT 7. 06/20 DISCUSSION AND QUESTIONS ON THE BUSINESS OF THE MEETING 8. 07/20 TO ACCEPT THE ANNUAL REPORT AND ACCOUNTS 2019/20 ANNUAL MEMBERS MEETING 8. 07/20 TO ACCEPT THE ANNUAL... Page 14 of 165 Annual Report and Accounts 2019/20 1 ANNUAL MEMBERS MEETING 8.