URALLA SHIRE COUNCIL BUSINESS PAPER Notice is hereby given, in accordance with the provision of the Local Government Act 1993 that a Meeting of Uralla Shire Council will be held in the Council Chambers, 32 Salisbury Street, Uralla, commencing at 12:30pm. ORDINARY COUNCIL MEETING 27 August 2019 David Aber ACTING GENERAL MANAGER COUNCIL BUSINESS PAPER - 27 AUGUST 2019 1 Uralla Shire Council Council Business Paper – 27 August 2019 1. OPENING & WELCOME ................................................................................................................... 4 2. PRAYER ............................................................................................................................................ 4 3. ACKNOWLEDGEMENT OF COUNTRY ............................................................................................... 4 4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS ................................. 4 5. DISCLOSURES & DECLARATIONS OF INTEREST ............................................................................... 4 6. CONFIRMATION OF MINUTES ......................................................................................................... 4 7. URGENT, SUPPLEMENTARY AND LATE ITEMS OF BUSINESS ........................................................ 29 8. WRITTEN REPORTS FROM DELEGATES ......................................................................................... 29 9. MAYORAL MINUTE ........................................................................................................................ 29 10. REPORTS OF COMMITTEES ........................................................................................................... 29 Report 1 – Report of the Audit, Risk and Improvement Committee Meeting held on 6 August 2019 ... 30 11. REPORTS TO COUNCIL ................................................................................................................... 36 Report 1 – Cash at Bank and Investments ........................................................................................ 36 Report 2 – Monthly Report - Library ................................................................................................. 40 Report 3 – Monthly Report - Visitor Information Centre ................................................................. 42 Report 4 – Notice of Late submission of Report to Council - Funding for Stronger Country Communities Round 3 ....................................................................................................................... 45 Report 5 – Draft Complaints Management Policy 2019 ................................................................... 47 Report 6 – Recommendations from the Communications Workshop Discussion ............................ 63 Report 7 – Heritage Advisory Services Summary for August 2019 ................................................... 69 Report 8 – Election of Chairman, Uralla Township and Environs Committee .................................. 73 Report 9 – Development Approvals and Refusals for July 2019 ....................................................... 83 Report 10 – Development Application 41-2019 – J Gray – Dual Occupancy and Tourist / Visitor Accommodation – 55 King Street, Uralla ........................................................................................... 89 Report 11 – Uralla Pedestrian Access Mobility Plan (PAMP) for Adoption .................................... 111 Report 12 – Public exhibition and consultation outcomes for proposed resignation of management from selected Council managed Crown Reserves........................................................................... 178 Report 13 – Draft Licence Variation EPL 1626 Uralla Sewer August 2019 ...................................... 202 Report 14 – Request from Uralla Arts Council for Approval to Continue the Constellations of the South Project ................................................................................................................................... 234 Report 15 – Schedule of Actions as at 27 August 2019 .................................................................. 240 12. MOTIONS ON NOTICE/QUESTIONS WITH NOTICE ...................................................................... 259 Notice of Motion 1 – Constitutional Referendum for Number of Councillors, Number of Wards and Method of Election of the Mayor ................................................................................................... 259 13. CONFIDENTIAL MATTERS ............................................................................................................ 263 14. CONCLUSION OF THE MEETING .................................................................................................. 263 COUNCIL BUSINESS PAPER - 27 AUGUST 2019 2 Uralla Shire Council Council Business Paper – 27 August 2019 - B U S I N E S S A G E N D A - Ordinary Meeting of Council 27 August 2019 at 12:30pm 1. Opening & Welcome 2. Prayer 3. Acknowledgement of Country 4. Apologies and Requests for Leave of Absence by Councillors 5. Disclosures & Declaration of Interests 6. Confirmation of Minutes 7. Urgent, Supplementary & Late Items of Business 8. Written Reports from Delegates 9. Mayoral Minute 10. Reports of Committees Report 1 - Report of the Audit, Risk and Improvement Committee Meeting held on 6 August 2019 11. Reports to Council Report 1 - Cash at Bank and Investments Report 2 - Monthly Report - Library Report 3 - Monthly Report - Visitor Information Centre Report 4 - Notice of Late submission of Report to Council - Funding for Stronger Country Communities Round 3 Report 5 - Draft Complaints Management Policy 2019 Report 6 - Recommendations from the Communications Workshop Discussion Report 7 - Heritage Advisory Services Summary for August 2019 Report 8 - Election of Chairman, Uralla Township and Environs Committee Report 9 - Development Approvals and Refusals for July 2019 Report 10 - Development Application 41-2019 – J Gray – Dual Occupancy and Tourist / Visitor Accommodation – 55 King Street, Uralla Report 11 - Uralla Pedestrian Access Mobility Plan (PAMP) for Adoption Report 12 - Public exhibition and consultation outcomes for proposed resignation of management from selected Council managed Crown Reserves Report 13 - Draft Licence Variation EPL 1626 Uralla Sewer August 2019 Report 14 - Request from Uralla Arts Council for Approval to Continue the Constellations of the South Project Report 15 - Schedule of Actions as at 27 August 2019 12. Motions on Notice/Questions with Notice Notice of Motion - Constitutional Referendum for Number of Councillors, Number of Wards and Method of Election of the Mayor 13. Confidential Matters 14. Conclusion of the meeting www.uralla.nsw.gov.au COUNCIL BUSINESS PAPER - 27 AUGUST 2019 3 Uralla Shire Council Council Business Paper – 27 August 2019 1. OPENING & WELCOME 2. PRAYER 3. ACKNOWLEDGEMENT OF COUNTRY 4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS 5. DISCLOSURES & DECLARATIONS OF INTEREST To be tabled at the Meeting. 6. CONFIRMATION OF MINUTES Minutes to be confirmed at the 27 August 2019 Meeting of Council: . Ordinary Meeting of Council held 23 July 2019 (copy enclosed) . Extraordinary Meeting of Council held 13 August 2019 (copy enclosed) Minutes to be received and noted at the 27 August 2019 Meeting of Council: . Country Mayors Association Meeting held 2 August 2019 (copy enclosed) COUNCIL BUSINESS PAPER - 27 AUGUST 2019 4 ORDINARY MEETING OF COUNCIL S E Held at 12:30pm 23 July 2019 T ROLL CALL U Councillors: Cr M Pearce (Mayor) Cr R Crouch (Deputy Mayor) Cr R Bell N Cr M Dusting Cr N Ledger I Cr T O’Connor Cr L Sampson Cr I Strutt Cr T Toomey M Staff: Mr D Aber, Acting General Manager Mr T Seymour, Director Infrastructure & Development Mr S Paul, Chief Financial Officer Minute Clerk COUNCIL BUSINESS PAPER - 27 AUGUST 2019 5 Minutes of the Uralla Shire Council at an Ordinary Meeting held at 12:30pm on 23 July 2019 TABLE OF CONTENTS 1. OPENING & WELCOME ........................................................................................................................... 3 2. PRAYER .................................................................................................................................................. 3 3. ACKNOWLEDGEMENT TO COUNTRY ...................................................................................................... 3 4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS .......................................... 3 5. DISCLOSURES & DECLARATION OF INTERESTS ........................................................................................ 3 6. CONFIRMATION OF MINUTES ................................................................................................................ 3 7. URGENT, SUPPLEMENTARY & LATE ITEMS OF BUSINESS ........................................................................ 4 8. WRITTEN REPORTS FROM DELEGATES (ACTIVITY SUMMARIES) ............................................................ 4 9. MAYORAL MINUTE................................................................................................................................. 6 11. REPORTS TO COUNCIL (SCHEDULED REPORTS) ................................................................................... 7 Report 1 – Cash at Bank and Investments .............................................................................................................. 7 Report 2 - Draft Complaints Management