ANNEX A. TERMS OF REFERENCE ENHANCING THE CLIMATE CHANGE RESILIENCE OF VULNERABLE ISLAND COMMUNITIES IN THE FEDERATED STATES OF MICRONESIA (Project ID: FSM/RIE/Coastal/2015/1) MID TERM REVIEW TERMS OF REFERENCE Contents Contents ................................................................................................................................................... 2 1. Introduction ........................................................................................................................................... 3 1.1. Project Background ................................................................................................................... 3 1.2. Purpose of the Review .............................................................................................................. 3 1.3. Audience for the Review ........................................................................................................... 4 1.4. Stakeholders for Review ........................................................................................................... 4 2. The Scope of the Mid Term Review ................................................................................................. 4 2.1. Project design ................................................................................................................................ 6 2.2. Project Implementation .................................................................................................................. 7 2.3. Project progress in relation to Outputs, Outcomes and Impacts ................................................... 7 2.4. Sustainability .................................................................................................................................. 7 2.5. Learning ......................................................................................................................................... 7 3. Methodology ..................................................................................................................................... 8 4. Deliverables / Expected Outputs ...................................................................................................... 9 5. Qualifications of the Team ................................................................................................................ 9 6. Assessment Criteria ........................................................................................................................ 10 7. Schedule of the Assignment ........................................................................................................... 10 8. Payment Schedule .......................................................................................................................... 10 9. Management arrangements for the Review .................................................................................... 10 Annex I: Project Results Framework ...................................................................................................... 12 Annex II. Project Plan ............................................................................................................................ 25 Annex III. SPREP Services Agreement .................................................................................................. 26 | Page 2 1. Introduction 1.1. Project Background The Enhancing the Climate Change Resilience of Vulnerable Island Communities in the Federated States of Micronesia (FSM AF) Project, is a five-year, full size Adaptation Fund project implemented through the Secretariat of the Pacific Environment Programme (SPREP). The Project is implemented in the Federated States of Micronesia (FSM) and managed by the Department of Environment, Climate Change & Emergency Management (DECEM), the Project Executing Agency. The FSM AF Project Objective (PO) is to “to reduce the vulnerability of the selected communities to risks of water shortage and increase adaptive capacity of communities living in Woleai, Eauripik, Satawan, Lukunor, Kapingamarangi, Nukuoro, Utwe, Malem to drought and flood-related climate and disaster risks”. The project strategy is to provide all four (4) State Governments in FSM with development planning tools and institutional frameworks to help coastal communities prepare and adapt for higher sea levels and adverse and frequent changes in extreme weather and climate events. The project strategy is to also provide communities with the resources and technical support needed to adopt and manage concrete climate change adaptation initiatives and actions. This work is achieved through activities delivered under each of the project’s five components: 1. Component 1: Strengthening policy and institutional capacity for integrated coastal and water management at national, state, and outer island levels (AF US$600,900) 2. Component 2: Demonstration of water security and sanitation measures in outer islands of Yap, Chuuk and Pohnpei (AF US$3,100,413) 3. Component 3: Demonstration of adaptation measures for coastal communities in Kosrae State (AF US$3,374,000) 4. Component 4: Knowledge management for improved water and coastal protection (AF US$431,600) 5. Component 5: Project Coordination and Management (AF US$788,018) 1.2. Purpose of the Review The Mid Term Review is commissioned by SPREP as the Implementing Entity within the framework of the head Agreement between the Adaptation Fund and SPREP. The purpose of the Mid Term Review is to review and assess the implementation of the FSM AF project since its commencement date – March 13th, 2018. The Project has undergone a restructure in early 2020 with the revised project plan approved by the Adaptation Fund Board on February 20th, 2021. The mid-term review is geared towards promoting project performance improvement, accountability, learning and evidence-based decision making and management. In particular, the review will thoroughly assess Project implementation progress, efficiency and effectiveness, analyse constraints and challenges encountered and develop recommendations to enhance overall performance and implementation effectiveness. The Mid-term Review will qualitatively and quantitatively review the following elements of Project performance: 1) Overall performance and the likelihood of achieving the PO by project closure. | Page 3 2) Implementation progress according to the indicators and targets listed in the Results Framework including any underlying causes and issues contributing to targets that are not adequately achieved. 3) Sustainability of the Project’s outputs and expected outcomes. 4) Major constraints affecting implementation and identification of viable solutions. 5) Any delays in project implementation, their causes, and draw lessons from the delays and provide recommendations for improved implementation to avoid further delays going forward and to ensure achievement of the project objectives. 6) Project management and effectiveness of the Project Executing Agency and other institutional implementation units and actors. 7) Project supervision and implementation support performance of the Secretariat of the Pacific Regional Environment Programme (SPREP). The Mid-term Review is intended to identify strengths and weaknesses as well as opportunities and risks of the project and develop recommendations for any necessary changes in the overall design and orientation of the project by evaluating the adequacy and effectiveness of its implementation and delivery of project outputs and outcomes to date. Consequently, the review is also expected to assess the effectiveness of implementation and partnership arrangements and make detailed recommendations for the remaining project period. It will also provide an opportunity to propose any necessary adjustments needed to refocus the project. 1.3. Audience for the Review The audience refers to people or groups of people who are the primary intended users of the findings and will ensure implementation of the necessary changes. The FSM AF Project mid-term review is initiated by SPREP as the Implementing Entity as per requirements of the Adaptation Fund. The primary audience of the review includes the senior management of SPREP, the Adaptation Fund Secretariat and the Executing Entity (Department of Environment, Climate Change & Emergency Management (DECEM)). 1.4. Stakeholders for Review Stakeholders are individuals, groups, organisations, agencies or entities which have an interest in and / or are likely to be affected by the outcome of the review. The key stakeholders include the implementing entity (SPREP), executing entity (DECEM), States (Kosrae, Pohnpei, Chuuk and Yap) and project beneficiaries in the outer island communities. The project management and implementation teams as well as the Project Board are also a crucial audience. 2. The Scope of the Mid Term Review The scope of the mid-term review will cover all activities undertaken in the framework of the Project from March 13th, 2018 to April 30th, 2021. It is expected the review will compare planned outputs / outcomes of the Project to actual outputs / outcomes and assess the actual results to determine their contribution to the attainment of the project objectives. The mid-term review will extract lessons learned, diagnose and analyse issues and formulate a concrete and viable set of recommendations. It will evaluate the efficiency of Project management, including the delivery of outputs and activities in terms of quality, quantity, timeliness and