COMMISSIONERS: Teddy Manos, Chair Collin Bruner, Vice Chair Eduardo Curry, Secretary-Treasurer Dale Aren Lisa King Mattese Lecque Brad Taggart David Bennett, Executive Director Commission Update __________________________________________________________________________________ August 12, 2020 Important Dates Commission Regular Meeting – Monday, August 17, 2020 - CCPRC Headquarters at 5:30 pm & online at www.charlestoncountyparks.com Commission Meeting Agenda Highlights Old Business: None New Business: Planning and Capital Projects Update: An overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects will be presented. Action Items: Besides the meeting minutes, three items will require Commission action on Monday evening (supplemental information attached). ADA Access Audit Report: John McGovern of the WT Group, LLC Accessibility Practice will review their findings from the recent Americans with Disabilities Act Access Audit. 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 ONLINE AT WWW.CHARLESTONCOUNTYPARKS.COM MONDAY, AUGUST 17, 2020 AGENDA I.Call To Order And Welcome Manos A. Introduction of Guests and Notification to Media II. Public Comments & Presentations Manos III. Approval of Minutes Manos A. (ACTION) Approval of July 20, 2020 Regular Commission Meeting Minutes IV. Old Business A. None V. New Business A. Planning and Capital Projects Report Bowie B. Financial Report McManus a. (ACTION) 2020 Bond Resolution b. (ACTION) 2020 Park and Recreational Development (PARD) Grant Acceptance c. (ACTION) 2020 Federal Historic Preservation Grant (SC Department of Archives & History -SCDAH) Grant Acceptance C. ADA Access Audit Report Hutton VI. Next Meeting A. Regular Commission Meeting, Monday, September 21, 2020, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, JULY 20, 2020 Commission Members Present: Mr. Teddy Manos, Mr. Collin Bruner (via teleconference), Ms. Dale Aren (via teleconference), Ms. Lisa King (via teleconference), and Mr. Brad Taggart (via teleconference) Commission Members Absent: Mr. Eduardo Curry, and Ms. Mattese Lecque Staff Present: Mr. David Bennett Mr. Kevin Bowie, Mr. Charlie McManus, Mr. Phil Macchia, Ms. Gina Ellis- Strother, Mr. Greg Elliott (via teleconference), Ms. Jan Coulter (via teleconference), Ms. Patty Newshutz (via teleconference), Ms. Renee Dickinson (via teleconference), Mr. Steve Hutton (via teleconference), Mr. Tommy Hale (via teleconference), Mr. Brendon Boyd (via teleconference), Ms. Cole Thomas (via teleconference), Ms. Kayla Kozak (via teleconference), Mr. Avery Marchant (via teleconference), Ms. Lisa Knisley-White (via teleconference), Ms. Marcie Chiappone (via teleconference), Mr. Thomas McNerney (via teleconference), and Ms. Shanté Ellis Legal Counsel Present: Mr. Dwayne Green (via teleconference) Guests Present: None I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, July 20, 2020 at the CCPRC Headquarters, Charleston, SC and virtually via www.charlestoncountyparks.com. Mr. Manos, Commission Meeting Chair, called the meeting to order and welcomed those in attendance. Mr. Manos informed those present that notification of the meeting was sent to the local news media and others requesting notification. II. Public Comments and Presentations A. Mr. Elliott introduced Cole Thomas, Parks Manager District II, and noted that she would be introducing this Summer’s interns. Mr. Elliott thanked Ms. Thomas and Mr. Michael Bradley, Parks Manager, for their work to make this year’s internship program possible despite the setbacks of COVID19. Ms. Thomas noted that they hosted nine virtual pre-training sessions for the interns. Thomas McNerney introduced himself as a Junior at USC in the fall and the current Marketing Intern. Kayla Kozak introduced herself as Palmetto Islands County Park’s Intern and a rising Senior at the College of Charleston. She stated that she was thankful for the internship during these uncertain times. Mr. Avery Marchant introduced himself as the Folly Beach County Park Intern and a Senior at Clemson University’s Park and Recreation Program. Mr. Brendan Boyd introduced himself as James Island County Park’s Intern from East Carolina University. The interns all noted their gratitude for the opportunity. Mr. Manos thanked the interns for their work on behalf of the Commission. III. Approval of Minutes A. (ACTION) Approval of minutes of June 15, 2020 Regular Commission Meeting 3 Regular Commission Meeting July 20, 2020 Page 2 of 4 Motion to approve the minutes of the June 15, 2020 Regular Commission Meeting with the recommended updates was made by Ms. King, seconded by Ms. Aren, and approved by the Commission. (#001-2021) The motion passed unanimously (Mr. Bruner, Ms. Aren, Ms. King, and Mr. Taggart were affirmative votes via teleconference). IV. Old Business A. None V. New Business A. COVID 19 Park & Recreation Update Mr. Macchia commended Mr. Elliott and Mr. Hutton for their flexibility while reopening the facilities. He noted that page 37-38 of the July Commission Report has customer service quotes that highlight how staff’s additional efforts are impacting the community. Mr. Macchia reviewed a list of programs and events that were well received. People still want to be out in the parks and want to get outside. He noted that last year’s attendance was 2.69M, but due to the facility closures this year’s attendance decreased to 2.34M. He noted that the loss of April had a major influence on attendance numbers as this is normally a huge month of programming and attendance. Waterparks attendance is lower. Beach facility attendance has been strong. Group attendance and shelter rentals have had a sharp decline. Caw Caw Interpretive Center, the Lighthouse Inlet, and SK8 Charleston’s attendance increased. We’ve had two successful waterpark and aquatic center safety audits. Ms. Manos asked how the agency was impacted by Isle of Palms changes. Mr. Macchia noted that the lot has been requested by IOP to be fully parked. B. Planning and Capital Projects Report Mr. Bowie presented an update on the following Commission approved Capital Projects: 1. JICP Dock Construction o Construction is underway with concrete piles versus timber making the amenity more sustainable. 2. WCP Dog Park Construction o Construction is close to complete with a dog wash station, shade structures, dogbone concrete pavescaping, and landscaping. o The new building will have an IT fiber optic cable for wireless and security. 3. Folly Beach Groin Escrow o $250,000 is currently in five-year escrow as a condition of the 2013 construction permit. The term is up and the Bank needs to return the escrow to CCPRC. OCRM has agreed that the escrow can be returned if the Commission restricts $100,000 in CIP for the Folly Groin. Staff recommend $100,000 should be restricted for the FBCP Groin and to restrict the other $150,000 to assist with other Folly Beach Groins. 4 Regular Commission Meeting July 20, 2020 Page 3 of 4 o Mr. Manos asked how CCPRC acquired the additional Groins. Mr. Bowie noted that it was transferred by the US Coast Guard and maintenance is needed. 4. Consultant Services for Natural Resource Management o Mr. Bowie noted that three firms responded to the publicly advertised request for proposal. The one-year contract includes four additional one-year options. a. (INFO) Change Directive Wannamaker County Park Dog Park Mr. Bowie noted that Executive staff approved the following change directives to allow the Wannamaker County Park Dog Park project to continue to work towards its Certificate of Occupancy: • Charleston Water System and Vortex - $27,953; • Transformer Location - $2,317; and • Data Wiring and Termination - $1,748. C. Financial Report Mr. McManus presented and reviewed the checks over $7500 and financial reports for the month of May. Mr. McManus noted that in May the agency met the breakeven point. He noted that currently through June 30 the budget is down $2.6M on the bottom line. The waterparks delayed opening and lower attendance thresholds have contributed to the downturn. The challenge is to look at this current quarter and how it will impact the future. Mr. McManus noted that Executive Management is reviewing the data daily and discussing weekly during the Executive Management meetings. Mr. Manos asked Mr. McManus to discuss the reserves. Mr. McManus noted that the reserves will depend on the amount of transfers. He stated we have $2M earmarked to be transferred, but still have $15-16M. He noted that it is difficult to pin down exactly how well things will be based on customer attendance. 70% of the costs are labor related. Mr. Manos asked if we have enough in reserves. Mr. McManus confirmed. There were no further questions from the Commission. Mr. Bruner asked if the budget Mr. McManus was referring to was the current or the future. Mr. McManus stated that both are currently under review and adjustments will need to be made. Mr. Bennett noted that a decision about the waterparks and Holiday Festival of Lights is being discussed by Executive Management. Mr. Bennett noted that the following four things contributed to the success: 1. Baker