To attend and participate in this remote meeting of the City of the Village of Douglas City Council, please consider joining online or by phone. Join online by visiting: https://us02web.zoom.us/j/8513 AGENDA 3143273 THE CITY OF THE VILLAGE OF DOUGLAS REGULAR MEETING OF THE CITY COUNCIL MONDAY, April 5, 2021 – 7:00 P.M. Join by phone by dialing: +1 (312) 626-6799 -or- 1. Call to Order – Mayor +1 (646) 518-9805 Then enter 2. Roll Call - City Clerk “Meeting ID”: 3. Consent Calendar 85133143273 A. Approval of the April 5, 2021 Agenda B. Approval of the City Council Minutes of March 15, 2021 C. Approval of Invoices in the amount of $146,958.46 Those who are hearing impaired and D. Appointments / Resignations / Proclamations require additional accommodations (i) Accept the phone resignation of Jeff Greenwood from ZBA. are encouraged to contact (269) 857- 4751 or [email protected] as Motion to approve the Consent Calendar of April 5, 2021 – roll call vote soon as possible. 4. Public Communication A. Verbal (Limit of 3 minutes) B. Written Communications (i) Linda McIntyre – Downtown Douglas 2021 (ii) Seventh Day Adventist – Family Health and Education Resource ministry. (iii) Everyday People Café, Wild Dog Grille, Borrowed Time, Alley’s all-American Diner, The Cove – Social Districts. (iv) Jocelyn Benson – Certificate of Recognition (v) Tracey Shafroth – Various Issues (vi) Anderson Zoning Letter 5. Unfinished Business 6. New Business A. Ordinance 01-2021 Amending the Zoning Ordinance of the City of the Village of Douglas 1st Reading – Public Hearing (i) Motion to Open the Public Hearing (ii) Public Comments (iii) Motion to Close the Public Hearing B. Contract Regarding Use of Wade’s Bayou Park Facilities with Running Rivers Motion to approve the contract for Running Rivers Regarding Use of Wade’s Bayou Park and Facilities. – roll call vote C. Resolution 04-2021 Public Works Mutual Aid and Assistance Agreement between City of Douglas and City of Saugatuck Motion to approve Resolution 04-2021 the Public Works Mutual Aid and Assistance Agreement between the City of Douglas and the City of Saugatuck. – roll call vote D. Special Event Permit Application for Saugatuck Douglas Fennville Arts Initiative Motion to approve a Special Event Permit for the Saugatuck Douglas Fennville Arts Initiative Following the guidance of the Michigan Department of Health and Human Services requirements for outdoor gatherings. – roll call vote E. Resolution 11-2021 Lot Line Adjustment Certification Motion to approve Resolution 11-2021, a resolution certifying an approved lot line adjustment, and the approved land division application for the exempt division of (PPN: 03- 59-016-074-00), to permit deed of the lesser resulting part to 435 Blue Star Highway (PPN: 03-59-016-072-11) – roll call vote F. Resolution 12-2021 Wayfinding Process Outline, Williams & Works Motion to approve Resolution 12-2021, Wayfinding Process Outline, with Williams & Works of Grand Rapids, Michigan, for engaging in public participation and developing a Wayfinding Plan for bidding and construction. – roll call vote G. Resolution 14-2021 Allegan County Drain Commission Amity Drain Maintenance Motion to approve Resolution 14-2021 authorizing the Allegan County Drain Commissioner to expand money for maintenance and repair for Amity Lane Drain in excess of $5,000 per mile. – roll call vote H. Resolution 15-2021 Social Districts Motion to approve Resolution 15-2021 to consider the designation of a social district per Public Act 124 of 2020, and direct City Administration to work with the Downtown Development Authority and Convention and Visitors Bureau to develop the requirements of the social district. – roll call vote 7. Reports A. Commission/Committee/Boards 1. Planning Commission 2. Kalamazoo Lake Sewer Water 3. Downtown Development Authority 4. Kalamazoo Lake Harbor Authority 5. Douglas Harbor Authority 6. Douglas Brownfield Authority 7. Fire Board 8. Community Recreation 9. Recycle Committee 10. Tri-Community Bike Trail Group B. Staff Reports 1. City Manager 8. Public Communications – Verbal (Limit of 3 minutes) 9. Council Comments 10. Mayor’s Report/Comments 11. Adjournment – voice vote Please Note – The City of the Village of Douglas (the “City”) is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact Pamela Aalderink, City Clerk, at (269) 857-1438, or [email protected] to allow the City to make reasonable accommodations for those persons. CITY OF THE VILLAGE OF DOUGLAS, ALLEGAN COUNTY, MICHIGAN Posted this 2nd day of April, 2021 MINUTES THE CITY OF THE VILLAGE OF DOUGLAS REGULAR MEETING OF THE CITY COUNCIL DOUGLAS CITY HALL COUNCIL CHAMBERS 86 W. CENTER STREET, DOUGLAS, MI 49406 MONDAY, MARCH 15, 2019 – 7:00 P.M. ZOOM 1. Call to Order by Mayor Lion 2. Roll Call: Present – Donovan, Miller, Mooradian, North, Seabert, Van Loon, Lion Absent/Excused – None Also, Present – City Manager LaBombard, City Treasurer, City Planner, DPW Director, Chief Kent. 3. Consent Calendar A. Agenda for March 15, 2021 B. Regular City Council Meeting Minutes of March 1, 2021 C. Approval of Invoices in the Amount of $335,364.32 D. Appointments/Resignations 1. Reappointment of Robert Naumann to Kalamazoo Lake Harbor Authority – Term ending 2/2025 Motion by Mooradian, with support from Seabert to approve the Consent Agenda of March 15, 2021. Motion carried unanimously by roll call vote. 4. Public Communications A. Verbal (Limit of three (3) minutes on agenda items only) Demetria – 143 Harbor Ct. spoke in support to the household hazardous waste event on May 1, that resulted from the survey last year. B. Written Communications 1. Redistricting and Communities of Interest – Cathy Brockington 2. Letter from Lisa Anagnostopoulos 3. Letter from Robert Kenny The Redistricting and Communities of Interest letter was pulled from the agenda for discussion. Council had questions that pertained to what redistricting was. 5. Unfinished Business 6. New Business A. Special Event Application – Chamber Music Festival of Saugatuck Jennifer Walvoord spoke representing the Chamber Music Festival of Saugatuck. The Chamber usually used the Woman’s Club in Saugatuck, this year they would like to use Beery Field on July 15 with a rain date of July 16 (7:00 pm to 8:30 pm) for a free public family-friendly concert presented by Akropolis Quintet. Motion by Seabert, with support from North, to approve the special event application from the Chamber Music Festival of Saugatuck organization following the guidance of the Michigan Department of Health and Human Services requirements for outdoor gatherings. Motion carried by unanimous roll call vote. B. Special Event Application – Town Crier Races Sue Pullen spoke representing the Town Crier Races. The proposed event will occur on Saturday, June 19, 2021 and will be held from 6:30 am to 12:30 pm. The event raises money for the Saugatuck Public Schools Cross Country Team and Track and Running Club. Motion by Van Loon, with support from Mooradian, to approve the special event application from the Town Crier Race organization following the guidance of the Michigan Department of Health and Human Services requirements for outdoor gatherings. Motion carried by unanimous roll call vote. C. Schultz Park Boat Launch Concrete Apron Director of Public Works Matt Vogel addressed the increased use of the launch site located at Schultz Park and the related soil wash out and rutting in the gravel of the launch lot. The department recommended an extension of the launch slab (apron). Quotes were received for the installation of a six inch (6”) thick 24’ by 70’ concrete apron. Anticipated completion date would be prior to the 2021 boating season. Discussion: Council questioned the condition of the ramp which is located under the water and if the newly installed apron would have a non-slip finish. Motion by Donovan, with support from Van Loon, to award a contract to install a concrete apron at Schultz Park Boat Launch to Excell Concrete of Fennville, Michigan, in the amount of $9,240 and amend the budget to cover the cost of the improvements. D. 2021 Temporary Outdoor Right-Of-Way Expansion Businesses in the Downtown area had the use of the right of way last summer because of the COVID pandemic. The City Administration is seeking City Council input into allowing the use of the right of way for businesses again this 2021 season. The businesses would have the use of right of way from April 15 to November 1, 2021. Discussion: Seabert questioned if the November date would need to be changed due to the Halloween parade and congestion, fellow councilpersons decided to leave that decision to the business owners. Motion by Mooradian, with support from North, to authorize City Administration to proceed with the application process to allow downtown businesses use of the City’s right-of-way to expand their business from April 15, 2021 through November 1, 2021. Motion carried by unanimous roll call vote. E. Douglas Beach Access Stairway Reconstruction Project Quotes have been received through Edgewater Resources, LLC for the replacement of the Douglas Beach stairway. Construction is slated to begin in April pending permit approvals. Discussion: Council questioned if the city had sent out RFP’s, City Manager LaBombard stated the city had and did not receive quotes. Other questions centered on the construction materials, timing of completion, and the cost of yearly maintenance as compared to the one-time installation that will be used by the contractor. Motion by Miller, with support from North, to approve the contract with Triple D Excavating, Riverworks Construction, and Great Northern Docks and authorize Edgewater Resources, LLC to proceed with engineered drawings and construction.