TRANSPORT FOR LONDON BOARD MEETING – OPEN SESSION TO BE HELD ON 20 SEPTEMBER 2006 AT 1000 HOURS IN THE CHAMBER CITY HALL, THE QUEEN’S WALK, LONDON SE1 2AA AGENDA A Meeting of the Board will be held to deal with the following business: 1. Apologies for Absence 2. Minutes of the Previous Meeting held on 28 June 2006 3. Any Matters Arising from the Minutes Business Items Sponsor 4. The Commissioner’s Report Peter Hendy, Commissioner 5. Operational and Investment Financial Report Jay Walder, Managing Director Finance and Planning 6. Revenue Enforcement & Prosecutions Policy Jeroen Weimar, Director of Transport Policing & Enforcement 7. Standing Orders Revision Howard Carter, General Counsel 8. TTL Appointments Howard Carter, General Counsel Items for Noting 9. Chair's Action re: ELL Contracts Howard Carter, General Counsel 10. Directions and Delegations Howard Carter, General Counsel 11. Report from the Finance Committee Sir Mike Hodgkinson, Chair of the (oral) Committee 12. Report from Safety, Health and Environment Dave Wetzel, Chair of the Committee Committee 13. Any Other Business Page 1 of 1 TRANSPORT FOR LONDON MEETING OF MEMBERS OF THE BOARD – OPEN SESSION MINUTES of the Board Meeting held in the Chamber, City Hall, The Queen’s Walk, London, SE1 2AA at 10.00 am on Wednesday, 28 June 2006 Present: Dave Wetzel (Chair) Stephen Glaister Kirsten Hearn Paul Moore Sir Gulam Noon Patrick O’Keeffe John Ormerod Tony West In attendance: Lord Toby Harris Bryan Heiser Murziline Parchment Lynn Sloman Barry Broe Director of Group Transport Planning & Policy Ian Brown Managing Director, London Rail Peter Brown Chief Operating Officer, Surface Transport Stephen Critchley Chief Finance Officer Nicky Gavron Deputy Mayor (for minute no’s 45-56/06/06) Mary Hardy Director of Internal Audit Peter Hendy Commissioner Gareth John Director of Legal & Compliance Richard Jones LUL Energy Contracts Manager (for 45-56/06/06) Peter McGuirk Interim Director of Governance & Assurance Tim O’Toole Managing Director, London Underground Ben Plowden Managing Director, Group Communications Duncan Symonds Commissioner’s Chief of Staff June Taylor KPMG Valerie Todd Interim Managing Director, Group Services Jay Walder Managing Director, Finance & Planning Beth West LUL Head of Commercial Finance (for 45-56/06/06) Jo Chance TfL Secretariat Jeff Pipe TfL Secretariat James Varley TfL Secretariat 45/06/06 Apologies for Absence Apologies for absence were received from Ken Livingstone, Sir Mike Hodgkinson, Honor Chapman and Murziline Parchment. Minutes 45/06/06 – 60/06/06 Page 1 of 11 TRANSPORT FOR LONDON Declaration of Interests Lord Toby Harris declared that he was an advisor to KPMG in relation to minute No. 56/06/06: Report from the Audit Committee held on 15 June 2006. 46/06/06 Minutes of the Previous Meeting held on 24 May 2006 The minutes of the previous meeting were APPROVED and signed by the Chair as a correct record. 47/06/06 Matters Arising There were 5 actions arising from the minutes of the last meeting: (1) That crime and disorder implications should be considered whenever policy and service developments were being considered by the Board. This had been written in to the guidance given to authors who were preparing Board papers. (2) Lynn Sloman had asked for an explanation of the basis for walking performance information. Peter Brown had responded in a letter dated 13 June 2006 which would be copied to all Board Members. Action: Secretariat (3) Lynn Sloman had also asked about utilisation of the Finsbury Park Cycle Facility and the Commissioner explained that he had visited the facility and in his view any underutilisation was more likely to be due to deficiencies in visibility of the facility rather than the daily charge of 50p. He saw a need for targeted marketing in this context and had asked Peter Brown to take this forward. A leaflet had been produced for local distribution to promote the facility with residents, traders and Finsbury Park station users. The cycle park was also being promoted within the publicity for the RISE festival that was taking place at Finsbury Park on 8 July 2006. TfL had also sent promotional material to local cycle clubs and shops for onward distribution to members and customers. Finally a signing strategy was being developed for application within the station and on-street to inform people of the location of the facility. The Commissioner had also asked for targeted marketing. (4) Road network performance information had a long time delay, resulting in non-availability of significant information on this aspect of performance. For the future this would be addressed by reporting Road Network Information on a different timeline. Minutes 45/06/06 – 60/06/06 Page 2 of 11 TRANSPORT FOR LONDON Road Network Performance and Business Planning Performance had been informed of this requirement and it would be addressed in future versions of the TfL Operational, Financial and Investment Programme Reports. (5) The Mayor had asked Ed Thompson to review the structure of private hire operator fees, including definition of small versus large operators, before next year’s revision. Ed Thompson was taking this forward. 48/06/06 Commissioner’s Report The Commissioner introduced his report and highlighted issues that had arisen since the report had been written: Transport 2025 (T2025) • On Friday 23rd June consultation on T2025 had been launched; copies of the consultation document would be sent to Board Members through the Secretariat; Pedicabs • On Wednesday 28th June the Public Carriage Office published a consultation document on the licensing of pedicabs; Stagecoach plc • Stagecoach plc had announced the disposal of their London bus operations to Macquarie Bank Limited, subject to TfL’s approval. This was being pursued; and Congestion Charging Scheme • On Tuesday 27th June an inaccurate article had appeared in the Evening Standard alleging that Congestion Charging was failing to deliver. A complaint had been made to the Evening Standard. The fourth annual Congestion Charging Report would be published shortly and would show the continuing success of the scheme in reducing congestion. In response to a question from Patrick O’Keeffe regarding Macquarie Bank Ltd, the Commissioner assured the Board that TfL would seek to satisfy itself in all relevant issues, including staff conditions, before giving approval. Transport Innovation Fund (TIF) On 27th June 2006, the Department for Transport Secretary of State, Douglas Alexander, announced in Parliament the schemes to be taken forward under productivity element of the TIF. The statement did refer to Crossrail, and confirmed funding for the project would be subject to the recommendations made in Sir Michael Lyons Review. Croydon Tramlink An investigation was being carried out into the causes of the derailment on the Croydon Tramlink at Phipps Bridge. The Commissioner expressed concern over the state of repair of the assets. Minutes 45/06/06 – 60/06/06 Page 3 of 11 TRANSPORT FOR LONDON Crossrail The Mayor, TfL and business leaders had launched a campaign to encourage the Government to authorise and fund Crossrail. New Appointments David Brown had been appointed as the new Managing Director of Surface Transport and was due to take up the post on 21 August. Howard Carter had been appointed as the new General Counsel and was due to take up the post on 4 September. Possible Dispute on DLR Ian Brown updated the Board on the current position. Post-Meeting Note: Agreement reached between SERCO and RMT therefore there would be no dispute. Victoria Line Incident Tim O’Toole updated the Board on the events of 30 May when passengers were held on a tube train, and then detrained, on the Victoria Line. The incident had happened at a time when the railway was moving over to engineering hours. A number of lessons had been learned from this and as a result London Underground (LU) had changed its operating rules to ensure that a similar incident did not re-occur. In response to questions raised by the Board, Tim O’Toole confirmed that LU had reacted in a positive way to the incident: those passengers involved had received a written and oral apology as well as £100 each. Asset Failures Tim O’Toole reported on a series of asset failures, including that on Monday 26 June when engineering hours on the Piccadilly over-ran as the work that had been started had to be finished before the railway could be made operational again. LU were given advance warning of this and were able to run a replacement bus service. The signalling system on the Central Line had also been lost on one occasion during the period, where trains had to be moved into the platforms and the whole system re-booted. Overall, Tim O’Toole stated that in the last three years asset renewal on the Underground had improved, yet problems, as highlighted above, were still occurring, as asset renewal works should be further along than they were. Tim O’Toole confirmed that the penalties that were incurred by the PPP Contractors were dependent on the time of day the incident occurred and its duration. Stratford Regional Station Upgrade Jay Walder confirmed that the shortfall of £54 million in the Olympic budget was being pursued with both the Olympic Delivery Authority and the Department for Minutes 45/06/06 – 60/06/06 Page 4 of 11 TRANSPORT FOR LONDON Transport. It had been specifically acknowledged in the 5 year funding agreement that this cost was not TfL’s responsibility. Free Travel for Under 18s in London The Board congratulated TfL and the Mayor for the introduction of free travel for under 18s in London. Travel Demand Management (TDM) Ben Plowden confirmed that ‘before monitoring’ of school travel patterns had been put in place so that once the school travel plans were introduced an analysis could be made of their impact.