Rupani Rural Municipality Executive Office of Rural Municipal Rupani, Saptari BID DOCUMENT FOR SUPPLY AND DELIVERY OF JEEP(4WD) CONTRACT NO.: 01/2074/075 TENDER SUBMITTED BY: ................................................................. Abbreviations BDS...................... Bid Data Sheet BD ....................... Bidding Document DCS...................... Delivery and Completion Schedule DoR……………....Department of Roads DP ……………….Development Partner EQC ..................... Evaluation and Qualification Criteria GCC ..................... General Conditions of Contract GoN ..................... Government of Nepal ICC....................... International Chamber of Commerce IFB ....................... Invitation for Bids Incoterms.............. International Commercial Terms ITB ....................... Instructions to Bidders LGRS ................... List of Goods and Related Services NCB ……………. National Competitive Bidding PAN ……………..Permanent Account Number PPMO ……………Public Procurement Monitoring Office SBD...................... Standard Bidding Document SBQ...................... Schedule of Bidder Qualifications SCC……………. Special Conditions of Contract SR ...................... Schedule of Requirements TS......................... Technical Specifications UNCITRAL …….United Nations Commission on International Trade Law VAT …………… Value Added Tax Table of Contents Invitation for Bids…………………………………………………………………………2 PART 1 – Bidding Procedures Section I. Instructions to Bidders ................................................................................................ 3 Section II. Bid Data Sheet .......................................................................................................... 28 Section III. Evaluation and Qualification Criteria .................................................................. 31 Section IV. Bidding Forms….. ................................................................................................... 34 PART 2 – Supply Requirements Section V. Schedule of Requirements ........................................................................................ 45 PART 3 – Conditions of Contract and Contract Forms Section VI. General Conditions of Contract ............................................................................. 50 Section VII. Special Conditions of Contract ............................................................................. 67 Section VIII. Contract Forms .................................................................................................... 71 PART 4 – Technical Specification Section IX Technical Specification of Vehicle ......................................................................... 74 1 पनी गाउँपािलका गाउँ कायपािलकाको कायालय पनी, सरी k|yd k6s k|sflzt ldlt @)&$÷!@÷)% kmf]g g+=M २)#!–$%))#% ननेपालं ,दशे . o; ufpFkflnsf nflu ;jf/L ;fwg af]nkqsf] dfWodaf6 vl/b ug{'kg{] ePsf] xF'bf'bf OhfhtOhfht k|fKtk|fKt sDkgLsDkgL jfjf lgdf{tflgdf{tf sDkgLsfsDkgLsf clws[tclws[t k|ltlglwk|ltlglw jf laqm]tf l8n/ tyf cfk"tL{stf{x?n] s] slt b/df cfk'lt{ ug{ ;lsG5, ;Dk"0f{ Joxf]/f vf]nL b]xfosf zt{x?sf] clwgdf /xL l/tk"j{s uf]Ko lznaGbL af]nkq k]z ug{ cfAxfg ul/Psf] 5 . af]nkq ;DaGwL ;t{x?M != af]nkq vl/b ug{ OR5's ;jf/L ;fwg pTkfbs, kmd{, l8n/ tyf cfk"tL{stf{n] ;jf/L ;fwg pTkfbg tyf laqmL ljj/0f ug{ g]kfn ;/sf/sf] ;DalGwt lgsfodf btf{ { eO{ { cBfjlws gljs/0f ePsf] ] cg'd' ltkq, :yfoL n]v] f gDa/, d"N" o clejl[[ 4 k|d| f0f kq, cf=a= @)&#÷)&$ ;Ddsf] ] s/ r'Qmf k|df0fkq / af]nkq afktsf] /sd -lkmtf{ { gx'g' ]u] l/_ o; sfof{n{ osf] ] /fhZj zfvfdf ae'' mfO{ { ;"r" gf k|s| flzt ePsf] ] ldltn] ] #) lbg ;Dddf sfof{no ;do leq -vl/b ul/g] ;jf/L ;fwgsf] :k]l;lkms]zg ;d]t_ vl/b ug{ ;lsg]5 . @= af]n] kq hdfgt afkt sjf]n] /sdsf] ] @=% Ü x'g' cfpg] ] /sd o; sfof{n{ osf] ] /f=af= as}} /fhla/fhdf /x]s] f] ] w/f}6} L vftf g+=+ @!*)#)#))&!!# df hDdf u/]s] f] ] ;Ssn as}} ef}r} / jf g]k] fn ;/sf/af6 dfGotf k|fKt jfl0fHo a}sx?af6 o; sfof{nosf] gfddf hf/L ePsf] -af]nkq a'emfpg] clGtd ldltaf6 slDtdf ^) lbg Dofb ePsf]_ lj8j08 af]nkq ;fy ;+nUg x'g'kg{]5 . #= sjf]n] u/]s] f] ] b//]6] c+s+ / cIf/df k|i| 6 n]l] vPsf] ] x'g' 'k' g{]5{] . c+s+ / cIf/df km/s k/d]] f cIf/df n]l] vPsf]n] fO{ { dfGotf lbOg] 5 . s]/d]6 ePsf]df :ki6;Fu b:tvt ePsf] x'g'kg{]5 . $= cfk"tL{ ul/g] ;jf/L ;fwg af]nkq kmf/d;fy k|fKt x'g] :k]l;lkms];gdf pNn]lvt ;a} dfkb08x? k'/f ePsf] x'g'kg{]5 . %= af]nkq :jLs[t ug{] gug{] ;Dk"0f{ clwsf/ o; sfof{no ;'/lIft /xg]5 . 5'6 lbg] s'/f afx]ssf ;t{ /fvL, Dofb gf3L tyf l/t gk'uL k]z ePsf] af]nkqnfO{ dfGotf lbO{g] 5}g . ^= Ps kmd{sf] gfddf vl/b ePsf] af]nkq csf{] kmd{sf] gfddf bflvnf ul/g]5}g . &= af]n] kq vl/b tyf bflvnf ug{] {] clGtd lbg ;fj{h{ flgs labf kg{ { uPdf To;kl5 sfof{n{ o vN'' g] ] klxnf] ] lbg pQm sfo{x? ul/g]5 . *= o; ;"rgfdf pNn]v gePsf ljifox?sf] ;DaGwdf k|rlnt sfg"g tyf o; sfof{nosf] lg0f{o adf]lhd x'g]5 . (= of] ;"rgf o; sfof{nosf] web site www.rupanimun.gov.np df ;d]t x]g{ ;lsg]5 . yk hfgsf/Lsf nflu sfof{no ;doleq ;Dks{ ug{ ;lsg]5 . af]nk ljj/0f yf kmf/d b:g'/ af]nkq kmf/d pknAw x'g] :yfg / kmf/d btf{ x'g] :yfg, ldlt vf]Ng] ldlt, :yfg / q g+= g -lkmtf{ gx'g] u/L_ b:t'/ ldlt / ;do / ;do ;do ! hLk -4WD, ! ? #))).– sjf]n ?kgL uf=kf=, ;"rgf k|sflzt ?kgL uf=kf=, ;"rgf ;"rgf k|sfzg ePsf] full option_ c+ssf] ePsf] ldltn] #) cf}+ lbg leq k|sfzg ePsf] ldltn] #! ldltn] #! cf}+ lbg @=%Ü sfof{no ;dodf cf}+ lbg !@M)) ah] leq @M)) ah,] ?kgL uf=kf= k|d'v k|zf;sLo clws[t 2 Section I. Instructions to Bidders 3 Section I. Instructions to Bidders A. General 1. Scope of Bid 1.1 The Purchaser indicated in the BDS issues this Bidding Document for the supply of Goods and Related Services incidental thereto as specified in Section V, Schedule of Requirements. 1.2 Throughout this Bidding Document : (a) The term “in writing” means communicated in written form with proof of receipt; (b) if the context so requires, singular means plural and vice versa; and (c) “Day” means calendar day. 2. Source of 2.1 GoN Funded: In accordance with its annual program and budget, Funds approved by the GoN, the Purchaser intends to apply a portion of the allocated budget to eligible payments under the contract(s) indicated in the BDS for which this Bidding Document is issued. Or DP Funded: The GoN has applied for or received financing (hereinafter called “funds”) from the Development Partner (hereinafter called “the DP”) indicated in the BDS toward the cost of the project named in the BDS. The GoN intends to apply a portion of the funds to eligible payments under the contract(s) for which this Bidding Document is issued. 2.2 DP Funded: Payment by the DP will be made only at the request of the GoN and upon approval by the DP in accordance with the terms and conditions of the financing agreement between the GoN and the DP (hereinafter called the “Loan Agreement”), and will be subject in all respects to the terms and conditions of that Loan Agreement. No party other than the GoN shall derive any rights from the Loan Agreement or have any claim to the funds. 2.3 Public Entity's Resources Funded. 3. Fraud and 3.1 Anticorruption related laws require that GoN’s officials (including Corruption beneficiaries of funds), as well as bidders, suppliers, and contractors and their sub-contractors under GoN/DP-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, this bidding document; (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence 4 improperly the actions of another party; (ii) “fraudulent practice” means any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; (iii) “coercive practice” means impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; (iv) “collusive practice” means an arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party. (v) “obstructive practice” means: (aa) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a GoN/DP investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or (bb) Acts intended to materially impede the exercise of the Goon's/DP’s inspection and audit rights provided for under sub-clause 3.5 below. (b) will reject bid(s) if it determines that the bidder has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question; (c) will sanction a firm or individual, including declaring ineligible, for a stated period of time, to be awarded a GoN/DP-financed contract if it at any time determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for, or in executing, a Goon/DP-financed contract. 3.2 The Bidder shall not carry out or cause to carry out the following acts with an intention to