BRITISH BASEBALL FEDERATION NATIONAL GOVERNING BODY OF BASEBALL since 1987 AGM PACK A NNUAL G ENERAL M EETING ELECTIONS President, Officials and Commissioners. RESOLUTIONS Rules, Policies and Amendments. PRESENTATIONS 2017 Outlook FEEDBACK Long term direction for success Member club representatives are only allowed to attend. If you have not registered your attendees, please send an e­mail to [email protected] (all seat reservations are first come first serve). There are limited seats, so e­mail your interest promptly. WHEN: SAT 26TH NOV 2016 (10:00 - 17:00) WHERE: HOLIDAY INN, LEICESTER www.britishbaseball.org [email protected] ABOUT US The British Baseball Federation (BBF) since 1987, is the national governing body of baseball in Great Britain. The BBF receives no public funding and is made up of non-paid volunteers (including its supervisory board). It is authorised by its members (clubs, life time members etc) and governed by its constitution etc. All of the BBF funding comes from its members fees. Annually, per its constitution it holds an AGM, whereby (but not limited to) its members vote for a new supervisory board (who are up for re-election or the posts are available), motions, rules and policies. In addition, its annual budget is approved at the AGM. The BBF is responsible (but not limited to) for overseeing our sport, management and supervision of our leagues (senior and youth), rules and regulations, national teams (GB Baseball), insurance, national awards, disciplinary tribunals relating to Federation members, affiliation and representation to international bodies, organisation and management of Federation meetings (AGM, EGM), tournaments, annual operating budget, overseeing our Federation members through its elected supervisory board of officials. (50% BBF) BSUK (BSF 50%) Since 2007, the BBF is a 50% controlling member of BaseballSoftballUK Limited (BSUK). BSUK was set-up by the British Softball Federation (BSF) and the BBF. BSUK promotes and develops the playing of both sports in the UK. BSUK, does receive public funds from Sport England (SE) and has a paid staff. Its next funding cycle from SE is in 2017. BSUK is a company limited by guarantee. A members agreement between the three entities and Articles of Incorporation sets out how BSUKs affairs are managed. The BBF is a non-incorporated entity, although it is a 100% member of a dormant company called BBF Limited. www.britishbaseball.org Notice is hereby given that our Annual General Meeting of the members of the British Baseball Federation (BBF) will be held on Sat 26th Nov 2016 at the Holiday Inn, 129 St Nicholas Circle Leicester LE1 5LX. Only invited and registered voting club members/representatives are able to participate in the AGM. www.britishbaseball.org VOTING MEMBERS 2016 are in black text and red text are non affiliated or non­financial clubs (no vote) Votes Club name N/A Birmingham Bandits Baseball Club 1 Bolton Baseball Club 1 Bracknell Baseball Club 2 Brentwood/Stags Baseball Club 3 Brighton Baseball Club N/A Bristol Baseball Club 1 Cambridge Baseball Club 1 Cartmel Valley Baseball Club 1 County Durham Spartan Baseball Club 1 Daws Hill Spitfires 1 East London Latin Boys 3 Essex Arrows Baseball Club 4 Essex Redbacks Baseball Club N/A Exeter Spitfires Baseball Club 2 Guildford Mavericks 2 Halton/Polecats Baseball and Softball Club IMPORTANT: Club votes are 1 Harrogate Tigers Baseball Club determined by how many teams (youth 1 Haverhill Blackjacks Baseball Club and senior) a registered club have paid 5 Herts Baseball Club their BBF registration fees, etc. Clubs 0 Horsham Junior Baseball Club listed to the right, which have not paid 2 Hull Scorpions Baseball Club their BBF fees will not be allowed to 1 Kent Baseball Club vote at the AGM. An updated list 4 Leicester Blux Sox Baseball Club of eligible voting members (which have 2 Liverpool Trojans Baseball Club paid all of their fees) will be made 15 London Meteorites Baseball Club available before the AGM. 21 London Sports Baseball and Softball Club 14 London Youth Baseball League In addition, life­time members etc are 1 Long Eaton Storm Baseball Club assigned a vote (1x), per our 3 Manchester Baseball Club constitution. 2 Milton Keynes Baseball Club N/A Newtown 1 Northants Baseball Club N/A Norwich Baseball Club 1 Nottingham Rebels 1 Old Timers Baseball Club 1 Oldham Baseball Club 1 Oxford Kings Baseball Club N/A Plymouth Mariners 4 Richmond Baseball Club 1 Romford Wasps Baseball Club 1 Sheffield Bladerunners Baseball Club 3 South London Pirates Baseball Club 3 Southampton Mustangs Baseball Club 1 Stourbridge Titans N/A Taunton Muskets 2 Tonbridge Baseball Club www.britishbaseball.org VENUE Holiday Inn, 129 St. Nicholas Circle, Leicester, LE1 5LX www.hileicesterhotel.co.uk tel: 0871 942 9048 Book a room: If you decide you would like to stay the night at the Holiday Inn, please book your room in advance (as prices and availibility vary). We have organised a special discount for attendees, so quote the BBF during your room hire. Parking: Parking is available at the hotel (availability is limited and prices vary). Resturant: There is a resturant at the hotel and other resturants are a 10 minute walk from the hotel. www.britishbaseball.org AGM AGENDA SUP MOTIONS: Submitted from non-voting members are not allowed and will be excluded from the AGM agenda. Motions or statements received after the deadline of Thursday 27 October 2016 will also be excluded from the AGM agenda. Voting members moving a motion, will have a maximum of five minutes to present their motion at the AGM floor. Voting members who wish to counter or comment on a motion will be provided with a maximum of three minutes to speak. Voting members exceeding the aforementioned limits will be asked by the Chair to sit down. Any comments, statements or actions that disrupt the AGM, will not be tolerated. Any person who persists with causing such disturbances may be asked to leave the AGM. Disturbances or actions by any attendee that bring the AGM into disrepute could be subject to formal disciplinary action by the BBF. It is recommended that you allow plenty of time for your journey, ideally arriving early. Please note we cannot delay our AGM proceedings or allow sections to overrun as there is a full schedule for the day. www.britishbaseball.org BRITISH BASEBALL FEDERATION (BBF) AGENDA Saturday, 26th November 2016 at Holiday Inn, Leicester (United Kingdom) 09:00 to 10:00 Attending representatives (delegates) from member clubs register at the front desk of the AGM room (in the Holiday Inn) and take their seats in the conference room. 10:00 to 10:10 Announcements by the Chair. 10:10 to 11:00 Structural Review Presentation (15 minutes of questions at 10:45 to 11:00). 11:00 to 11:30 Presidential candidates (Gerry Perez and Kevin Macadam) will each give a nomination statement to the attendees. 11:30 to 11:45 BBF member clubs, life time members and eligible associations vote (ballot box) for the Supervisory Board candidates, only: • President: Gerry Perez or Kevin Macadam • Secretary: Lisa Janson* • Treasurer: Amanda Kettle* • Officials Commissioner: Chris Deacon* • Southern Senior Affiliated Clubs League Commissioner: Ben Davis* • Southern Youth Affiliated Clubs League Commissioner: Mike Holm* 11:45 to 12:30 BBF Budget 2017 presentation by Dan Lally (Treasurer). 12:30 to 12:45 Votes tallied for the BBF 2017 Supervisory Board, announced and recorded. Short statement from the newly elected president of the BBF. 12:45 to 14:00 Lunch 14:00 to 15:00 Motions submitted debated and voted for by the members, life time members and associations. Vote tallies taken and recorded. 15:00 to 16:30 (Interactive session) Feedback from the club members attendees as to the Outlook 2017 for the BBF (communications, leagues, seniors, youth etc.). 16:30 to 17:00 Closing statement by the newly elected president. 17:00 BBF AGM closing. NOTE: There will be an informal gathering after the AGM at 18:30 at the local pub (to be announced at the end of the AGM). *sole candidate. SUPERVISORY BOARD CANDIDATESUP STATEMENTS ELECTIONS Officials (up for election, in red bold font), Per our constitution (section 5.3) 5.3.1 President: up for election | serve a term of two years. 5.3.2 Secretary: up for election | serve a term of two years. 5.3.3 Treasurer: up for election | serve a term of two years. 5.3.4 Development Official: up for election: up for election | serve a term of two years. 5.3.5 National Teams Programme Official: N/A 5.3.6 Officials Commissioner: up for election | serve a terms of two years. 5.3.7 Coaches Commissioner: up for election | serve a term of two years. 5.3.8 Northern Senior Affiliated Clubs League Commissioner: N/A 5.3.9 Northern Youth Affiliated Clubs League Commissioner: N/A 5.3.10 Southern Senior Affiliated Clubs League Commissioner: up for election | serve a term of two years. 5.3.11 Southern Youth Affiliated Clubs League Commissioner: up for election | serve a term of two years. 5.3.12 Northern Youth Affiliated Clubs Assistant League Commissioner: up for election | serve a term of two years. (These positions are co-opted, only if required). 5.3.13 Southern Youth Affiliated Clubs Assistant League Commissioner: up for election | serve a term of two years. (These positions are co-opted, only if required). Note: (Per BBF constitution - section: The Officials at 5.3.1, 5.3.2, 5.3.3, 5.3.4 and 5.3.5 shall be collectively termed “Officers”. The Officials at 5.3.6 and 5.3.7 shall be collectively termed “Commissioners”.