ANNUAL REPORT 2009-2010 Office of the Secretary to the Governor General Rideau Hall 1 Sussex Drive Ottawa ON K1A 0A1 Canada www.gg.ca © Her Majesty The Queen in Right of Canada represented by the Office of the Secretary to the Governor General (2010). 2 MESSAGE FROM THE SECRETARY TO THE GOVERNOR GENERAL AND HERALD CHANCELLOR We are pleased to invite Canadians to review the Annual Report 2009-2010 of the Office of the Secretary to the Governor General. The annual report describes the key activities of the Office, along with the costs to deliver its programs. More importantly, the report reflects the value that the Office of the Secretary to the Governor General provides to every Canadian. The Office of the Secretary to the Governor General exists to support the governor general and commander-in-chief of Canada in the execution of constitutional and State duties. The Office also works to offer a program that highlights the evolving nature of Canadian society and the contributions and achievements of Canadians. As senior adviser, the secretary provides the governor general with support for constitutional, official and ceremonial duties. The secretary helps to shape and interpret the governor general’s orientation, vision and program. In addition, the secretary must respond promptly to changing circumstances, ensuring that the governor general’s activities are relevant and that events proceed smoothly. This report contains the story of how we accomplished this goal in 2009-2010. This year, the Office has updated its 2008-2011 Strategic Plan, which is the foundation for assessing and addressing the current and future needs of the organization in order to achieve our business priorities. I firmly believe that integrated planning is crucial to the successful management of the organization that attracts, retains and motivates competent employees. Every year, the governor general presents honours and awards to hundreds of individuals, the details of which are contained in the report. We continued to offer Canadians programs both at Rideau Hall and the Citadelle of Québec. We commemorated our fallen soldiers in Afghanistan by creating a display showcased in the Ballroom at Rideau Hall. We offered temporary exhibits, Spirit of Place: BC Young Artists and DIASPORart: Strategy of Seduction by Canadian Artists from Culturally Diverse Community, from the collection of the Canada Council Art Bank. We are working on new offerings for next year, including a new permanent exhibit about the role of the governor general and the history of Rideau Hall to be showcased in the Visitor Centre and a new educational section of the Web site for teachers and students. 3 In my work to execute the Office’s mandate, I am grateful to the six federal departments and agencies whose support enables the governor general to serve the people of Canada: the Department of National Defence, the Royal Canadian Mounted Police, the National Capital Commission, the Department of Foreign Affairs and International Trade, Public Works and Government Services Canada, and Canadian Heritage. Their contributions are identified later in the report. I wish to conclude by expressing my sincere appreciation to all members of the staff of the Office of the Secretary to the Governor General for their professionalism, dedication, commitment to excellence and stewardship of the resources that Canadians have entrusted to them. Sheila-Marie Cook 4 TABLE OF CONTENTS OVERVIEW OF THE ROLES AND RESPONSIBILITIES OF THE GOVERNOR GENERAL .............. 6 OVERVIEW OF THE OFFICE OF THE SECRETARY TO THE GOVERNOR GENERAL ................... 7 THE GOVERNOR GENERAL AND THE CANADIAN CONSTITUTION ............................................. 9 THE GOVERNOR GENERAL AND THE CANADIAN STATE ............................................................ 11 ENCOURAGING DIALOGUE ON WHAT MATTERS .......................................................................... 16 PUBLIC PROGRAMS ............................................................................................................................... 25 HONOURING CANADIANS AND RECOGNIZING EXCELLENCE ................................................... 27 INTERNAL SERVICES ............................................................................................................................. 29 APPENDIX A ............................................................................................................................................. 31 APPENDIX B ............................................................................................................................................. 33 APPENDIX C ............................................................................................................................................. 34 APPENDIX D ............................................................................................................................................. 51 APPENDIX E ............................................................................................................................................. 54 5 OVERVIEW OF THE ROLES AND RESPONSIBILITIES OF THE GOVERNOR GENERAL Her Excellency the Right Honourable Michaëlle Jean The office of the governor general has evolved over time to become what we know today— a Canadian governor general, which, together with Parliament and the judiciary, forms the foundation of our democratic system in Canada. The governor general is the guarantor of responsible government in Canada and plays a key role in promoting national identity by supporting and promoting Canadian values, diversity, inclusion, culture and heritage. Since 1935, all governors general of Canada have been named by the Sovereign exclusively on the recommendation of the prime minister. The governor general is also commander-in-chief of Canada and in this position, encourages excellence and dedication in military personnel; visits Canadian Forces bases in all regions of the country and on missions abroad; often welcomes troops on their return from overseas missions; and performs other ceremonial duties. The governor general represents Canada during State visits abroad and receives Royal visitors, heads of State and foreign ambassadors at Rideau Hall and at the Citadelle of Québec. The governor general presents honours and awards to recognize excellence, valour, bravery and exceptional achievements. The governor general is also the head of the Canadian Heraldic Authority, where armorial bearings are granted. Her Excellency the Right Honourable Michaëlle Jean is Canada’s 27th governor general. Since her inauguration as governor general on September 27, 2005, she has served as the representative of Her Majesty Queen Elizabeth II, Canada’s head of State. His Excellency Jean-Daniel Lafond As spouse of the Governor General, His Excellency Jean-Daniel Lafond is the viceregal consort of Canada. He plays a tangible role in fulfilling the Governor General’s mandate by taking part in official ceremonies and national celebrations, such as the opening of Parliament, Order of Canada investiture ceremonies, Canada Day events, the reception of foreign dignitaries and the Governor General’s visits at home and abroad. The spouse of the governor general is designated His or Her Excellency while in office. In addition, the spouse is granted membership in the Order of Canada at the level of Companion, and is designated a knight or dame of the Most Venerable Order of the Hospital of St. John of Jerusalem. 6 OVERVIEW OF THE OFFICE OF THE SECRETARY TO THE GOVERNOR GENERAL The secretary is the principal advisor and deputy to the governor general, and as such is responsible for all aspects of the administration and operations of the Office of the Secretary to the Governor General (OSGG), as well as enabling the governor general to fulfill constitutional, State, ceremonial and other responsibilities. The secretary is also the herald chancellor and is the secretary general of the Order of Canada. The OSGG is structured into three branches that report to the secretary as deputy head. The prime minister is the minister responsible to Parliament. Figure 1 - Organization Chart of the OSGG to March 31, 2010 Sheila-Marie Cook Secretary to the Governor General and Herald Chancellor Vacant E. Sajous D. M. Grandmaitre (A) Deputy Secretary, Policy, Deputy Secretary and Director General, Program and Protocol Deputy Herald Chancellor Corporate Services D. Mousseau LCol. Jean-François Simard G. Lappa N. Lemme (A) D. Kenny Director, Policy, Planning Director, Director, Honours Director, Administration Director, Strategic and Correspondence Security and Logistics and Human Resources Management and Services Financial Services C. MacIntyre L. Caron C. Boudreau Director, Events Director, Public Affairs Chief Herald of Canada / and Visitor Services Director, Canadian Heraldic Authority The OSGG plans and implements the governor general’s program and the many activities undertaken with and on behalf of Canadians, in Canada and abroad, and with the Canadian Forces as their commander-in-chief. The mandates of six federal government departments and agencies require them to support the activities of the governor general. Appendix A of the report describes contributions from the Department of National Defence, the Royal Canadian Mounted Police, the National Capital Commission, the Department of Foreign Affairs and International Trade, Public Works and Government Services Canada, and Canadian Heritage had a total value of $28.4 million for