CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, May 28, 2019 at 18:30 Hours AGENDA I. CALL TO ORDER Pledge of Allegiance Moment of Silent Prayer and Reflection II. CONFIRMATION OF QUORUM Commission Members Present III. ATTENDEES PRESENT Association’s FRC Alternates Department Representatives FREMS Staff Guests IV. APPROVAL OF AGENDA Tuesday, May 28, 2019 V. APPROVAL OF MINUTES Tuesday, March 26, 2019 VI. REPORTS Fire-Rescue-EMS Association – Bill Freesland Chief’s Council – Mike Clark President’s Council – Pat Hassler EMS Advisory Council – Michelle Weems Fire-Rescue-EMS Division – Jim Richardson Department of Public Safety – Jackie Vaughan VII. COUNTY FUND & BUDGET FY 2019 Restricted Funding Release Requests 1. Co. 1 2. Co. 2 3. Co. 3 4. Co. 6 FY 2020 Budget Status Report VIII. CAPITAL PROJECT REPORTS A. Co. 1 – Boat 1 ($1,043,600) FY’16 In progress – estimated December delivery date B. Co. 1 – Brush 1 ($124,000) FY’18 Specifications are in FRA approval process C. Co. 1 – Ambulance 18 ($295,000) FY’19 In progress D. Co. 2 – Facility Project ($11,054,000) FY’15 In Progress Page 1 of 10 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, May 28, 2019 at 18:30 Hours AGENDA E. Co. 2 – Squad 2 ($921,000) FY’18 In Progress F. Co. 3 – Boat 3 Rehab ($65,000) FY’16 In progress – waiting on lights and controls G. Co. 5 – Ambulance 59 ($215,000) FY’19 In service - COMPLETED H. Co. 5 – Brush 5 ($100,000) FY’19 In progress I. Co. 12 – Co. 4 Facility Modifications ($12,800) FY’16 In progress IX. SPECIAL PROJECTS REPORT A. Co. 2 – Temporary Facility Technology Upgrades ($5,000) In Progress B. Co. 3 – Replace Annex Facility Emergency Generator ($45,000) COMPLETED X. OLD BUSINESS A. Poll Vote Items B. Apparatus & Equipment Update/Revisions C. Bylaw Amendment Proposal #18-001 – Add Fire-Rescue-EMS Association’s Alternate Representatives XI. ACTION ITEMS Closed Items 1. None Open Items 1. FREMS Maritime Strategic Planning Committee Update 2. Calvert County Ethics Commission Training Completed – Bobby Hall (1/25/19) D.O Baker (3/28/19) Gene Farrell (3/28/19) Jackie Vaughan (Macro Conference) Scheduled -Tom Breen (3/28/19) XII. NEW BUSINESS SharePoint Procurement Policy and Procedure Guide Co. 2 Retraction Letter from the CCFREMS Association Brush 1 Specifications 2018 LOSAP Annual Appeals and Edits Page 2 of 10 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, May 28, 2019 at 18:30 Hours AGENDA XIII. CORRESPONDENCE XIV. GOOD OF THE ORDER A. Next Meeting Date is schedule is July 30, 2019, at 18:30 hours at the Public Safety Facility XVI. ADJOURNMENT Page 3 of 10 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, May 28, 2019 at 18:30 Hours AGENDA MINUTES Page 4 of 9 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, March 26, 2019 at 18:30 Hours MINUTES I. CALL TO ORDER Meeting called to order at 1835 hours II. CONFIRMATION OF QUORUM Commission Members Present Bobby Hall, Jackie Vaughan, Tom Breen, Ashley Bless, Gene Farrell, Allen Williams Commission Members Absent None III. ATTENDEES PRESENT Association’s FRC Alternates D.O. Baker – Absent Department Representatives See Sign in Sheet FREMS Staff Jim Richardson, Wayne Hardesty, Kayti Gatton Guests None IV. APPROVAL OF AGENDA Tuesday, March 26, 2019 Motion to approve agenda as written by Tom Breen, seconded on Ashley Bless, motion passed with no objections 6-0-0 V. APPROVAL OF MINUTES Tuesday, January 29, 2019 Motion to approve minutes as written by Gene Farrell, seconded by Tom Breen, motion passed with no objections 6-0-0 VI. REPORTS Fire-Rescue-EMS Association – Bill Freesland 1. Election of Officers a. President – Billy Freesland b. Vice President – Pat Hassler c. Secretary – Lori Lodge d. Treasurer – Mark Carrico 2. LOSAP Death Benefits “Patricia ‘Pat’ Osburn Bill” is moving to the Senate to be voted on Thursday, March 28, 2019 at 1:00 p.m. 3. Reserve Engine Policy has been retracted until 2023 per Chief 2, to allow time to conduct studies to determine the fiscal impact and the need for the reserve 4. Social Media Policy – continued progress by the President’s Council 5. Memorial Committee is collecting price quotes to erect an internal flame at the memorial site in Broomes Island, MD Page 1 of 6 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, March 26, 2019 at 18:30 Hours MINUTES 6. University of Maryland has sent an update to the FREMSA reference a harassment issue in the Cadet Class – currently under investigation 7. Recommendation for Ashley Bless to continue serving on the Fire Rescue Commission Board has been sent to the Board of County Commissioners 8. FREMSA signed a 5 year agreement with Calvert Cliffs to continue safety procedures 9. Fire Rescue EMS Association Awards Banquet and Installation of Officers will be held on April 12, 2019 at Prince Frederick Volunteer Rescue Squad, Co. 4 Chief’s Council – Mike Clark 1. EMS SWOT Committee (Chair Toby Sealey) and Technology Committee (Chair Joe Della Camera) were created 2. Discussed and approved Brush 1 specifications 3. Discussed and approved Engine 72 specifications President’s Council – Pat Hassler 1. Zero Tolerance Drug Policy- continued progress 2. Awards for the FREMA Awards Banquet – continued progress 3. HB596/HB161 – Workmen’s Compensation Policy was passed Monday, March 25, 2019, and is currently waiting for Governor Hogan’s signature of approval EMS Advisory Council – Michelle Weems - Absent No Report Fire-Rescue-EMS Division – Jim Richardson 1. 2018 LOSAP Appeal process will be open from April 1 – April 30, 2019. All B.o.D certified LOSAP Reports will be posted in each Department no later than April 1, 2019. Submit any appeals to the Fire Rescue EMS Office for review by April 30, 2019 at 4:30 p.m. 2. Final edits to the Property Tax Owner list is due to the Fire Rescue EMS Office by April 15, 2019 3. EMS Week is May 19th – 25th, 2019 Department of Public Safety – Jackie Vaughan 1. Fire Rescue Commission By-Laws will be on the BOCC agenda within the next two weeks 2. Asking that all Departments response to the reserve ambulance out of service update emails to keep an accurate account of O.O.S apparatus 3. BOCC is working on an ordinance within the County to allow disabled fire, rescue, EMS workers to be relieved of property taxes. Jackie will follow up when the ordinance goes to public hearing – something in April or May, 2019 Page 2 of 6 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, March 26, 2019 at 18:30 Hours MINUTES VII. COUNTY FUND & BUDGET Restricted Fund Release 1. April 1, 2019 – Departments are to provide the FRC with their 3rd quarter operational budget report 2. May 1, 2019 – Departments are to provide written request and spending plan to the FRC for consideration. This request should include all projected routine monthly expenditures, utilities, fuel, outstanding invoices, etc. required to be paid through the remainder of the fiscal year. New Budget spreadsheet procedure will be introduced with updates and sub-categories. Companies 2, 3, 4, and 10 will be introduced to using this new procedure. Dates are TBA FY20 Staff Recommended Budget has been posted FY 2020 FY 2020 FY 2020 Category Staff Recommended Difference from FY19 Difference from FRC Operations 2,926,605 (106,680) -3.5% (291,856) -9.1% Insurance 1,316,600 (2,400) -0.2% (2,400) -0.2% Special Projects 625,000 (121,400) -16.3% (182,500) -22.6% Total 4,868,205 (230,480) -4.5% (476,856) -8.9% VIII. CAPITAL PROJECT REPORTS A. Co. 1 – Boat 1 ($1,043,600) FY’16 Chief 1A (Freesland) reports assembly in progress B. Co. 1 – Brush 1 ($124,000) FY’18 Chief 1A (Freesland) reports specifications have been approved by the Chief’s Council, will be moving forward to the FREMSA C. Co. 1 – Ambulance 18 ($295,000) FY’19 Chief 1A (Freesland) reports expected delivery time frame between April - May D. Co. 2 – Facility Project ($11,054,000) FY’15 President (Hassler) reports permits have been confirmed, expected move date is June 1 E. Co. 2 – Brush 2 ($84,000) FY’18 Chief (Della Camera) reports project has been placed in service - Completed F. Co. 2 – Squad 2 ($921,000) FY’18 Chief (Della Camera) reports to the project will be going to the Eastern Shore for mounting. Expected in service date is June 1 G. Co. 3 – Boat 3 Rehab ($65,000) FY’16 See New Business “D” Page 3 of 6 CALVERT COUNTY FIRE & RESCUE COMMISSION Tuesday, March 26, 2019 at 18:30 Hours MINUTES H. Co. 4 – Facility Project ($7,506,000) FY’16 Completed I. Co. 5 – Ambulance 59 ($215,000) FY’19 President (Peterson) reports project is in service - Completed J. Co. 5 – Brush 5 ($100,000) FY’19 President (Peterson) reports expected delivery at the end of April K. Co. 12 – Co. 4 Facility Modifications ($12,800) FY’16 Chief (Furth) reports project in progress IX. SPECIAL PROJECTS REPORT A. Co. 1 – Replace Zodiac 1 ($16,000) Completed B. Co. 2 – Temporary Facility Technology Upgrades ($5,000) President (Hassler) reports final quote has been received, will have invoice to the Fire Rescue EMS Office within 30 days C. Co. 3 – Station Alerting System/Wiring ($64,000) Completed D. Co. 3 – Replace Zodiac 3 ($11,400) Chief (Dalrymple) reports project is in progress, will have invoice to the Fire Rescue EMS Office by the end of the month E. Co. 3 – Replace Annex Facility Emergency Generator ($45,000) Chief (Dalrymple) reports the project is in progress, the generators have been delivered, pending wiring completion the first week of April F.