KANSAS MOTOR VEHICLE ACCIDENT REPORT CODING MANUAL May 2014 Version 1.0 RESOURCES: • Email [email protected] • Twitter Follow us on https://twitter.com/#!/KDOTCrashInfo • Facebook Friend Kdot CrashInfo at www.facebook.com • Phone 785.296.0456, 785.296.7789, 785.296.5169 • Addresses See page 3 • Stats/Ordering http://www.ksdot.org/lawinfo/ • Maps http://ksdot.maps.arcgis.com (Groups Law Enforcement) Significant Coding Manual Changes Since Version 2012, 1.0 Adjustments ♦ Modified KDOT Address and web link – Page 3 ♦ New road name options for unnamed trafficways – Page 7 & 15 o Example 23 ♦ Correction concerning parked emergency vehicles – Page 9 ♦ Clarification on “working vehicle” coding – Page 10 ♦ Added web links for Mile Marker and Access Control maps – Pages 14 & 17 ♦ Replaced example for Accident Location 12, 13, and 14 – Page 23 ♦ Enhancement to Latitude/Longitude wording – Page 19 ♦ Correction to Special Event coding instructions – Page 36 ♦ Clarification on co-owners of vehicles – Page 55 ♦ Clarification on Expiration Year – Page 55 ♦ Reminder concerning Vehicle Damage – Page 59 ♦ Clarification on Vehicle Sequence of Events coding – Page 60 ♦ Changed the examples to reflect the back of the 852 form – Page 62 ♦ Removed an incorrect legally parked vehicle exclusion – Page 40 ♦ Correction to Unusual Coding Situation: Cargo/debris – Page 93 ♦ Added Work Zone Category to the definitions section – Page 81 ♦ Report Examples: reviewed all for clarity, coding, correction – Page 96 ♦ Example 5: Added an illegally parked vehicle ♦ Example 23: New Parking Lot coding scenarios ♦ Quick Reference Check List – Outside Back Cover Note: There are a few other minor wording adjustments not listed above. TABLE OF CONTENTS SIGNIFICANT CODING MANUAL CHANGES SINCE VERSION 2012, 1.0 ......................... INTRODUCTION .......................................................................................................................... 1 ORGANIZATION OF THE ACCIDENT FORMS: ............................................................................................ 2 STATE-REPORTABLE ACCIDENTS ............................................................................................................. 2 AUTHORITIES AND REQUIREMENTS ....................................................................................................... 2 LAW ENFORCEMENT FORMS ORDERING ............................................................................. 3 ACCIDENT REPORTING QUALIFICATION, STANDARDS, & SPECIAL NOTES ............ 4 BASIC TERMS AND QUALIFICATIONS .................................................................................. 6 GENERAL INFORMATION AND INSTRUCTIONS ................................................................ 8 SPECIAL NOTES ON TRAFFIC UNITS .......................................................................................................... 9 SPECIAL NOTES ON PARKED VEHICLES ..................................................................................................... 9 SPECIAL NOTES ON WORKING VEHICLES ................................................................................................. 10 SPECIAL NOTES ON TRAINS .................................................................................................................... 10 SPECIAL NOTES ON PEDESTRIANS (PEDS) ................................................................................................ 11 ACCIDENTS REQUIRING ADDITIONAL 850B FORMS .................................................................................. 11 ACCIDENT LEVEL CODING ..................................................................................................... 12 BACK SIDE OF THE 850A ....................................................................................................... 36 TRAFFIC UNIT INFORMATION ............................................................................................. 38 DRIVER INFORMATION .......................................................................................................... 41 PASSENGER INFORMATION .................................................................................................. 52 VEHICLE INFORMATION ........................................................................................................ 55 ACCIDENT NARRATIVE FORM .............................................................................................. 61 COMMERCIAL MOTOR VEHICLES ........................................................................................ 62 ADDITIONAL PASSENGERS & PEDESTRIANS .................................................................. 72 DEFINITIONS / CLARIFICATIONS ........................................................................................ 74 ACCIDENT PHOTOGRAPHS ................................................................................................... 82 COUNTY ABBREVIATIONS .................................................................................................... 86 STATE ABBREVIATIONS ......................................................................................................... 87 INTERNATIONAL ABBREVIATIONS .................................................................................... 87 NCIC CODES FOR COMMON AUTOMOBILE MAKES ........................................................ 88 KDOT DISTRICT MAP .............................................................................................................. 89 INSURANCE VERIFICATION INFORMATION ........................................................... 90 DC-66 FORM REPORTING REQUIREMENTS ..................................................................... 91 ACCIDENT CODING EXAMPLES ............................................................................................ 92 UNUSUAL ACCIDENT CODING SITUATIONS ............................................................................................ 93 INTRODUCTION This manual provides detailed instructions for completing each of the following motor vehicle traffic accident report forms for the State of Kansas: Motor Vehicle Accident Report (850A), Occupants & Vehicles (850B), Narrative Report (851), Heavy Vehicle & Hazmat Supplement (852), and the Passengers & Pedestrians (854) forms. These forms are to be used for all state-reportable accidents. In addition, they can be used for non-state-reportable accidents per agency policy. The initiation of the 2009 forms revision stems from a Kansas Traffic Records Assessment conducted by the federal government in 2005. The recommendations to Kansas emphasized data sharing between local, state, and federal systems. In order to facilitate this outcome, state databases and forms were retooled. All of the content and the general layout of the forms were determined jointly by a special committee representing agencies interested in and affected by accident reporting. The following organizations participated: Chiefs of Police Representative Kansas Department of Transportation Sheriffs Association Representative Kansas Highway Patrol Emporia Police Department Kansas Bureau of Investigation Osage City Police Department Kansas Insurance Commission Kansas City Police Department Kansas Seat Belt Education Office Overland Park Police Department Kansas Health and Environment Hutchinson Police Department Kansas Board of Healing Arts Garden City Police Department Kansas Attorney General’s Office Salina Police Department Mid-American Research Council Wichita Police Department DCCCA Ford County Sheriff Kansas Law Enforcement Training Center Reno County Sheriff Federal Highway Administration Saline County Sheriff FARS – NHTSA Kansas Department of Revenue Advice and consultation were also provided by individuals and organizations not able to attend or serve as working committee members but able to offer valuable comments and suggestions helpful to the success of the revision process. Some codes used for various data elements on the forms are not listed in this manual, as they are illustrated on the forms themselves. This accident reporting forms revision is a step toward becoming more compliant with federal guidelines. Not every federal coding difference was incorporated. A measure of reasonableness and relevance was used to determine a compromise. Resources: • The Manual on Classification of Motor Vehicle Traffic Accidents, Standard D16.1-2007 (7th Edition) of the American National Standards Institute (ANSI), published by the National Safety Council, www.nsc.org (National Safety Council). • The Data Dictionary for the American Motorists Data Base Standard, ANSI D20 published by the American Association of Motor Vehicle Administrators, http://www.aamva.org/. 1 Organization of the Accident Forms: • 850A – Accident Level information One per accident (no people or vehicles) • 850B – Drivers, Passengers, and Vehicles Can have more than one per accident • 851 – Narrative only Witness statements / Officer documentation • 852 – Truck / Bus / HazMat Supplement Use as required • 854 – Occupant or Pedestrian Supplement Use as required • 855 – Code Sheet Reference listing The back of the Motor Vehicle Accident Report (850A) form provides a large collision diagram area. The Narrative Report (851) form provides two full pages for the officer's complete description of the accident and any additional notes that might be relevant. When used, the Narrative report (851) form must be submitted to the State. The data for the Heavy Vehicle & Hazmat Supplement (852) incorporates