Clerk: Mrs V L Brice Axbridge Town Council PO Box 1184 Email: [email protected] Axbridge Website: www.axbridge-tc.gov.uk BS26 2WJ 6th January 2021 AN ONLINE MEETING OF AXBRIDGE TOWN COUNCIL WILL BE HELD ON MONDAY 11th JANUARY 2021 AT 7.30PM. Members of the public are welcome to attend. The meeting will be held by video conference – the link to the meeting being https://us02web.zoom.us/j/85407435203 Members of the public are welcome to join the meeting. Please use your full first name and surname and turn on video (unless adversely impacts on internet performance). The meeting will be locked at 7.45pm - after which new joiners will not be permitted. Please note that usual public participation rules apply. …………VLBrice…… TOWN CLERK AGENDA 1. Apologies for absence – to receive apologies and approve reasons for apologies, if appropriate. 2. Minutes of the online Council meeting held on 7th December 2020 (available) - to approve as a correct record 3. Declarations of Interest and to consider any applications for dispensations 4. Public Participation 5. Reports: to include Police, County Councillor, District Councillor and Outside Bodies Report (including Town Trust report previously sent) 6. Planning 6.1 Neighbourhood Planning Group - update 6.2 Planning List (available) 6.3 Mendip View Development – to agree the proposed name for new road 6.4 Planning Applications – to consider the following planning applications – Planning application number: 02/20/00033/ML2 Proposal: Installation of 2no. Velux windows. Location: The Cottage, St Marys Street, Axbridge, BS26 2BN Please Click Following Link to View Planning Application: Please click here to view this planning application on Sedgemoor's Planning Online website Planning application number: 02/20/00035/JAB Proposal: Indian Bean Tree (T1) - Crown Reduce by 3m and reduce back to previous reduction points. Location: Court House Apartments, West Street, Axbridge, Somerset, BS26 2HR Please Click Following Link to View Planning Application: Please click here to view this planning application on Sedgemoor's Planning Online website Planning application number: 17/20/00088/ACN Proposal: Approval of the details of appearance, landscaping, layout and scale. Location: Land To The North Of, Helliers Lane, Cheddar, Somerset, BS27 Please Click Following Link to View Planning Application: Please click here to view this planning application on Sedgemoor's Planning Online website THE APPLICATION DOCUMENTS ARE AVAILABLE FOR INSPECTION ONLINE at http://www.sedgemoor.gov.uk/planning_online (click proceed and type in application number). CONTACT THE TOWN CLERK FOR ASSISTANCE IN ACCESSING THE PLANS. 7. Coronavirus (COVID 19) – to review facilities, services and personnel in light of current situation and government guidance (available) 8. Administration and Finance 8.1 Administration and Finance Report (to follow) 8.2 Third Quarter Report – to approve summary of receipts and payments to 31st December 2020 (available) 8.3 Website Accessibility Regulations- any update and any further action 8.4 Temporary Standing Orders (meetings etc) (available) 8.5 Open Spaces Contract – review/alterations 8.6 Alarm maintenance 8.7 Video Conferencing - Offer 8.8 SLCC Conference – February 8.9 Monthly Financial Report (to follow) 9. Leisure and Recreation (to include Changing Rooms) 9.1 Public Conveniences and Children’s Play Area – Risk Assessments 9.2 Play area inspection works and Replacement Agility Trail – any update and quotes 9.3 Play Area and Public Conveniences Logs 9.4 Upgrade of meter 9.5 Town Maintenance Report (to follow) 10. Highways 10.1 Cross – Axbridge proposal to include survey to the Town 10.2 Highways matters – to report any urgent matters 11. Cemeteries, Allotments and Open Spaces Advisory Group 11.1 Trees at the allotments 11.2 Tree offer 11.3 Open Spaces matters to report any urgent matters 12. Environmental Group 12.1 Report of group 12.2 Somerset Climate Change bid – update and any further action 13. Axbridge Youth Partnership 13.1 Report of the Group 14. Notification of Interest in Deputy Mayor position for Mayoral Year beginning in May 15. General Correspondence and Diary Dates (available) including Office of National Statistics Census 2021, Rural Transport Survey, Carbon Reduction Grant Scheme and health and wellbeing information 16. Town Council Blog – any further items *Items in which members declare a Disclosable Pecuniary Interest may be considered at the end of the meeting. **In the event that the Council need to exclude the Press and Public – the following resolution should be considered and, if agreed, the meeting suspended and re-opened in confidential session. “that in view of the confidential/special nature of the business about to be transacted which contains contractual/personal information, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw” cc: County and District Councillors, police and press representatives AGENDA ITEM 2 DRAFT MINUTES OF THE ONLINE MEETING OF AXBRIDGE TOWN COUNCIL HELD ON MONDAY 7TH DECEMBER 2020 Meeting commenced: 7.30p.m. Meeting concluded: 10.02p.m. Present: Councillors Browne (Mayor), Page, Bridgman, Corp, Goodman, Faulkner, Ferguson, Ham, Hogg, Taylor, Thomas (from minute 239.20) and Tiffin Also in attendance: Mrs V Brice, Town Clerk 235.20 Apologies for Absence The Police representatives were unable to join the meeting online but had sent a written report. County Councillor Taylor was also un-well and District Councillor Scott had another meeting but had issued a written report. RESOLVED: that apologies from Councillor Page (Deputy Mayor) (personal commitment) be received and approved. 236.20 Minutes of the Council Meeting held on 16th November 2020 RESOLVED: that the minutes of the Council meeting held on 16th November 2020 be approved as a correct record and be signed by the Chairman. 237.20 Declarations of Interest and Applications for Dispensations There were no declarations of interest and no applications for dispensations. 238.20 Public Participation No members of the public present wished to address the meeting. 239.20 Reports ORGANISATIONS REPORTS Police The Police report had been forwarded to members. This had included information on recent crime statistics and contact details (Blog) County Councillor Taylor Nothing to report. District Councillor Mrs Scott District Councillor Mrs Scott had provided a report expressing thanks to the Sports and Social Club for their hard work in arranging the Christmas Trees, updating on the Stronger Somerset Bid, the doorstep recycle more scheme, waste arrangements over Christmas (Blog) and a request for considerate parking over the festive season (Blog). She advised that the Chamber of Commerce were willing to pay for the new Axbridge signs on the bypass and queried their progress (this would be raised with the Assistant to the Town Clerk) and indicated that the Chamber wished for the old signs to be re-located next to the town boundary stones with the inclusion of the Houlgate twinning dates. The Town Council did not feel it appropriate to re-use these signs which were worn and due to be replaced and would be out of keeping next to the boundary stones. The Clerk would ascertain the current position with design/quotes for the new signs and respond to the Chamber of Commerce accordingly. District Councillor Goodwin- No report. Pearson Axbridge and District Museum A report had been received after the dispatch of the Trust agenda but had been circulated to members for information. Chamber of Commerce The Chamber of Commerce were keen to have a formal link with the Town Council and had submitted a report highlighting key points from its last meeting. Councillor Thomas also advised she was an honorary member of the Chamber of Commerce and could help provide a link between the two organisations. Sports and Social Community The Christmas Trees were in place and the Council Association thanked all those involved for their hard work in making Axbridge festive at this difficult time (Blog). Consideration was being given to the disposal/donating of the trees after the Christmas period (Blog). During the District Councillor Report, Councillor Thomas joined the meeting. 240.20 Planning a) Neighbourhood Plan Group - Update No further update. b) Planning List Members received the list updating on new and decided applications in Axbridge. This would be further reduced by the removal of slightly older applications which no longer needed to be referenced. c) Mendip View Development The developer had welcomed the idea that the Town Council suggest a name for the new road. The Council wished to put this out to the community (inc. possibly the school) to enable residents to put forward suggestions for consideration by the Council at the next meeting. In the event that the developer’s timescale did not enable community input, or that no appropriate suggestions were forthcoming, the Council liked “Jack Todd Gardens”. RESOLVED: i. that the Council give the community (provided there is sufficient time) the opportunity to suggest names for the new road and that the Council make a decision in relation to the name at its meeting in January; and ii. that “Jack Todd Gardens” be the fall back position should the developers be unable to wait/no appropriate names being submitted. d) Planning Applications Members considered the following application:- Application No 02/20/00023 Type Listed Buildings Consent alterations Applicant St Johns Court Management Co Location St Johns Court, Houlgate Way, Axbridge, Somerset, BS26 2AY Proposal Replacement of 2no. external timber doors on the ground floor. RESOLVED: that Sedgemoor District Council be advised that Axbridge Town Council has no comments to make on this application. 241.20 Coronavirus (COVID 19) Members reviewed the services, facilities and personnel in light of the COVID-19 pandemic. Axbridge had been classed at Tier 2 (High Risk) which included a number of restrictions.