ManagementTransmittal Operating Letter Data System (MODS) Handbook M-32 March 2009 A. Explanation: This handbook provides operations policies and procedures governing the Management Operating Data System (MODS) program. B. Distribution: There is no initial distribution of this handbook. Offices may download this document from the Postal Service Intranet Postal Service PolicyNet website. C. Comments on Content: Address comments or questions regarding the content of this handbook to: MANAGER, PROCESSING OPERATIONS US POSTAL SERVICE 475 L’ENFANT PLZ SW, RM 7631 WASHINGTON DC 20260-7631 D. Effective Date: This handbook is effective March 2009. Tony Pajunas Vice President Network Operations Contents 1 Introduction. 1 1-1 Purpose of Handbook. 1 1-2 MODS Program . 1 1-3 MODS Postal Service Network. 2 1-3.1 TACS . 2 1-3.2 WebEOR . 2 1-3.3 Enterprise Data Warehouse . 2 1-4 Customer Support . 3 1-5 Area MODS Coordinators. 4 1-6 Responsibilities. 4 1-6.1 Postal Service Headquarters . 4 1-6.2 Area Offices . 4 1-6.3 Field Offices/Facilities . 5 1-6.4 Finance. 5 2 MODS Program. 7 2-1 Functions of the MODS System . 7 2-2 MODS Basic Component . 8 2-3 Data Entry and Transmission . 8 2-4 Work Hour Data . 8 2-5 Volume Data . 8 2-5.1 WebEOR . 8 2-5.2 Manual Volume Entry . 9 2-6 MODS Reporting Periods . 9 2-6.1 MODS Day . 9 2-6.2 MODS Tour . 9 2-6.3 MODS Week . 9 2-6.4 MODS Month . 9 2-7 MODS Reports . 10 3 Volume Reporting. 11 3-1 MODS Operation Numbers. 11 3-2 First Handling Pieces . 11 3-2.1 WebEOR First Handling Piece Calculation . 11 3-2.2 WebEOR First Handling Piece Formula for Automation/Mechanization . 12 3-2.3 WebEOR FHP Formula for Manual FHP . 12 March 2009 iii Management Operating Data System (MODS) 3-2.4 Manual FHP Calculation Examples . 16 3-2.5 Manual-to-Manual Flow Distribution . 17 3-2.6 Manual FHP in Non-Automated Sites . 18 3-2.7 Mail Not Included in FHP or TPH. 18 3-3 Subsequent Handling Pieces and Total Piece Handling . 18 3-3.1 Automated/Mechanized TPH. 19 3-3.2 WebEOR SHP . 19 3-3.3 Manual SHP and TPH . 19 3-4 Total Pieces Fed . 20 3-5 Non-Add Total Pieces Handled . 20 3-5.1 Workload Measurement. 20 3-5.1.1 Operations Not in WebEOR . 20 3-5.1.2 Work Center Units . 20 3-5.1.3 Mixed Operations . 20 3-5.2 Workload Measurement MODS Credit . 20 3-5.2.1 Establishing Percentages . 21 3-5.2.2 Calculating Opening Unit Workload . 21 3-6 Volume Measurement and Identification . 21 3-6.1 Source Type Codes . 21 3-6.2 Transaction Codes. 21 3-6.3 Conversion Rates. 22 4 Work Hours . 23 4-1 Work Hour Reporting . 24 4-1.1 Base Default Operation Number Assignments . 24 4-1.2 Valid Operations by Finance Type Facility. 25 4-1.3 Local Units . 25 4-2 Clock Ring Procedures. 25 4-2.1 Standard Clock Rings . 25 4-2.2 Finance Number Transfer Clock Rings . 26 4-3 Manual Work Hour Entries . 27 4-3.1 Non-Transactor Reporting . 27 4-3.2 Manual Adjustments/Corrections to Clock Rings . ..