YOLANDA FORD CHERYL STERLING Mayor Councilmember District A JEFFREY L. BONEY VASHAUNDRA EDWARDS Councilmember District B Councilmember at Large Position No. 1 ANTHONY G. MAROULIS CHRIS PRESTON Councilmember District C Mayor Pro Tem FLOYD EMERY Councilmember at Large Position No. 2 the show me city Councilmember District D CITY COUNCIL SPECIAL MEETING AGENDA Notice is hereby given of a Special City Council Meeting to be held on Monday, June 1, 2020, at 5:30 p.m. at: City Hall, Council Chamber, 2nd Floor, 1522 Texas Parkway, Missouri City, Texas, 77489, for the purpose of considering the following agenda items. All agenda items are subject to action. The City Council reserves the right to meet in a closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551 of the Texas Government Code. NOTICE REGARDING PUBLIC PARTICIPATION Due to the COVID 19 Disaster and the Center for Disease Control's recommendation regarding social distancing measures, the public will not be allowed to be physically present at this meeting. The meeting will be available to members of the public and allow for two-way communications for those desiring to participate. Any person interested in speaking on any item on the agenda must notify the City by one of the following methods before 4:00 p.m. on the day of the City Council meeting: 1. Email or call the City Secretary at [email protected] or 281-403-8686; or, 2. Submit a “Public Comment Form” to the City Secretary from the following webpage: https://bit.ly/39pw73Q. The request must include the speaker's name, address, email address, phone number and the agenda item number. To livestream the meeting, the public may access the following link: https://www.missouricitytx.gov/780/MCTV. To access the meeting agenda packet in PDF format, the public may access the following link: https://www.missouricitytx.gov/407/City-Council. 1. CALL TO ORDER 2. DISCUSSION/POSSIBLE ACTION (a) Discuss public and private roadways in the City, including roadways in Meadowcreek, Section 4. (b) Discuss city contract processes and administration. (c) Discuss and consider the procurement of legal services for potential civil service matters. Page 1 of 2 June 1, 2020 Special City Council Meeting Agenda (d) Consider and discuss the City’s board, committee, and commission member appointments and reappointments. 3. CLOSED EXECUTIVE SESSION The City Council may go into Executive Session regarding any item posted on the Agenda as authorized by Title 5, Chapter 551 of the Texas Government Code. 4. RECONVENE into Special Session and consider action, if any, on items discussed in Executive Session. 5. ADJOURN In compliance with the Americans with Disabilities Act, the City of Missouri City will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Maria Jackson, City Secretary, at 281.403.8686. CERTIFICATION I certify that a copy of the June 1 2020, agenda of items to be considered by City Council was posted in a place convenient to the public in compliance with Chapter 551 of the Texas Government Code on May 28, 2020, at 4:00 p.m. ______________________________________ Yomara Frias, City Secretary Department Page 2 of 2 June 1, 2020 Special City Council Meeting Agenda CITY COUNCIL AGENDA ITEM COVER MEMO June 1, 2020 the show me city To: Mayor and City Council Agenda Item: 2(a) Presentation on private and public roadways Submitted by: James Santangelo, Assistant City Attorney SYNOPSIS This item is being brought to the City Council to provide advice on differentiating between public and private streets in the City, discussing what City services can be conducted on private streets, and analyzing the streets in the Meadowcreek subdivision, which has been brought to the Council’s attention. STRATEGIC PLAN 2019 GOALS ADDRESSED Have quality development through buildout. BACKGROUND This presentation covers a variety of topics related to private streets in the City. It provides documentary examples of how private streets may be reserved, including on plats and in deed restrictions and covenants that run with a given property. The presentation also discusses construction standards for public and private streets, as well as items that may be found in the City’s records that provide evidence and context to help staff determine whether a street is private or public. Discussed will be whether government services such as police, fire, ambulance, solid waste collection, and school bus services can be conducted on private streets, and the presentation will also analyze the streets in the Meadowcreek subdivision, which have been brought to Council’s attention both individually and as a governing body. BUDGET ANALYSIS Funding Account Project FY__ FY__ Amount Source Number Code/Name Funds Funds Budgeted Requested Available N/A Purchasing Review: N/A Financial/Budget Review: N/A Note: Compliance with the conflict of interest questionnaire requirements, if applicable, and the interested party disclosure requirements (HB 1295) has been confirmed/is pending within 30-days of this Council action and prior to execution. SUPPORTING MATERIALS 1. Map of gated and non-gated private streets in the City 2. Meadowcreek Sections 1 & 4 plat 3. Excerpt from December 20, 1982 City Council meeting minutes STAFF’S RECOMMENDATION Council action is not recommended at this time. Director Approval: E. Joyce Iyamu, City Attorney Assistant City Manager/ City Manager Approval: Bill Atkinson, Interim City Manager US90A TEXAS PKWY Gated vs Non-Gated Private StreetsBUFFALO RUN D R IN LegendL N A C D S U Gated Private Streets L L Aprox. 47,523 LF E Map By: S A V E Non-Gated Private Streets GIS Division Aprox. 39,970 LF ST A F F O R D SH IR E R D January 2020 City Limits » LEXIN GTONBLVD 0 0.25 0.5 0.75 1 GRANDPARKDR Miles Geographic Coordinate System North American Datum 1983 (NAD83) FIFTH ST D PARK LAKE LV B The information on this map is provided andE maintained by various agencies, including county CONDOMINIUM NC departments, municipal governments,DE state and federal agencies. The map is designed to FOURPLEX PEN MOORE RD serve as a secondary representationINDE of real property found within this jurisdiction, and is compiled from the recorded deeds, plats, and other public records, which are primary sources QUAIL VALLEY for this public information. The data layers do not take the place of a legal survey or other C B O R APARTMENT primary source documentation. The City and its vendors assume no legal responsibility for the I KNANAYA L G informationU on this map. H HOMES HOMES M T B W I A A TE R B D L R U E D R COURT RD W A T ER F A LL D R MEADOWCREEK WATERFORD PARK TOWNHOMES BERMUDA QUAIL DUNES FM 1092 RD VILLAGE VILLAS TOWNHOUSES C A R T W R IG H T R D QUAIL VALLEY TOWN HOMES R D S FM 2234 RD E QUAIL VALLEY K SH 6 A L COTTAGES L A I QUAIL VALLEY N O L QUAIL VALLEY PATIO HOMES O C ELDORADO ELDORADOBLVD R KD REE TURTLEC CROSS LAK Y ES W BL K VD P N IN L ST G AU R U B S M TALIA WOOD A M IS S IO N V A L L E Y D R I L D PATIO HOMES L O I U W B NSHIPLN L W E O HAMPTON DR L T A K E R I D V R E R THE MANORS AT S T O RIVERSTONE N E B L WATERS V D COVE AT RIVERSTONE LAKESTONEBLVD LAKESHORE LAKESHORE FOREST FOREST AT ESTATES AT THE LAKE OLYMPIA LAKE OLYMPIA RESERVE AT GLENN LAKES LN RIVERSTONE JADE R D R ISLAND D W Y O E L LL L A O V H W Y O FLAMINGO T R S C I ISLAND AT M WATERS Y W SWAN ISLE AT LAKE OLYMPIA PK EDGE AT A LAKE OLYMPIA PI M COLONY LAKES LY O KE D LA V L B FLAMINGO ESTATES Y IT S AT LAKE OLYMPIA R E IV N U OILFIELD RD R D S L A J L U P S K NIN W PE Y T H O M P SO N FE R R Y R D RUSTLERS CROSSING D V KNIGHTS CT L B G L R A U K B E S R K I C V I E R V S T O N E D R M C K LA E KES E HO V RE E HA R RB R O U D R B LVD TRAMMEL FRESNO RD BLVD INGS NASPR SIEN FORT BEND PKWY WATTS PLANTATION RD S I E N N A R A N C H R D WATERBROOK SIE N N A P K W Y Map Location Link Location Map CITY COUNCIL AGENDA ITEM COVER MEMO June 1, 2020 the show me city To: Mayor and City Council Agenda Item: 2(b) Discuss city contract processes and administration Submitted by: Allena Portis, Director of Financial Services SYNOPSIS At the May 18, 2020 Council meeting, a request was made for a presentation on the City’s contract administration processes. This report is in response to this request. STRATEGIC PLAN 2019 GOALS ADDRESSED Maintain a financially sound City BACKGROUND Contract administration encompasses the oversight of all relationships between the City of Missouri City and its contractor as they relate to contractor performance. The process of contract administration begins with the input provided for the solicitation documentation and continues through the completion of the acquisition process from the time of contract award until the work has been completed and accepted, final payment has been made, any disputes or adjustments have been resolved, and the contract is formally closed out.