GENERAL COMMITTEE AGENDA Tuesday April 18, 2017 9:00 a.m. Town Council Chambers Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. PUBLIC MEETINGS Nil. 4. DELEGATIONS AND PRESENTATIONS 4.1. Rebecca Willison, Watershed Planning Technician, Muskoka Watershed Council - Lake System Health Water Quality Monitoring Program – 2016 Results (Reference Material Attached) 5. MINUTES FROM ADVISORY COMMITTEES 5.1. Oakley Village Square Advisory Committee – March 20, 2017 That the minutes from the Oakley Village Square Advisory Committee meeting held on March 20, 2017 be received. 5.2. Community Recognition Advisory Committee – March 28, 2017 That the minutes from the Community Recognition Advisory Committee meeting held on March 28, 2017 be received. 5.3. Environmental Advisory Committee – April 4, 2017 That the minutes from the Environmental Advisory Committee meeting held on April 4, 2017 be received. 5.4. Community Recognition Advisory Committee – April 11, 2017 That the minutes from the Community Recognition Advisory Committee meeting held on April 11, 2017 be received. 6. NEW BUSINESS 6.1. 2016 Annual Report of the Bracebridge Public Library (LIB001-17) That the 2016 Annual Report of the Bracebridge Public Library attached as Appendix “A” to report LIB001-17 dated April 18, 2017 from the Bracebridge Public Library Board be received for information purposes. 6.2. Award of Tender for Supply and Delivery of One (1) Sport Utility Vehicle (CS019-17) That Tender 2017-TOB-T-009 for the Supply and Delivery of One (1) Sport Utility Vehicle be awarded to Georgian Chevrolet Buick GMC at the quoted price of $22,927.00 (excluding H.S.T.). 1 GENERAL COMMITTEE AGENDA Tuesday April 18, 2017 9:00 a.m. Town Council Chambers Page 2 6.3. Exemption to Noise Control By-law – Beaumont Drive Sewage Pumping Station Modifications and Upgrades – Robert B. Somerville Co. Limited (CS020-17) 1. That, for the period between July 1, 2017 to September 30, 2017, or for the duration of Contract No. 16-412-351 – Part B, for modifications and upgrades to the Beaumont Drive Sewage Pumping Station, Robert B. Somerville Co. Limited be granted an exemption to: 1.1 Noise By-law 2016-021, Section 1 of Schedule B (Prohibited Acts and Devices by Time and Place) to permit construction noise between 9:00 p.m. and 7:00 a.m. 6.4. Temporary Road Closing – Sarasota Circus (CS021-17) 1. That, to accommodate the Sarasota Circus, the following temporary road closure be approved: Road/Street/Lane Location Time and Date Hiram Street Ann Street (south Friday, June 23, 2017 at edge of State Farm 7:00 a.m. to Saturday, June lot) to Chub Downey 24, 2017 at 1:00 a.m. Lane 2. That the event organizer be required to provide detour signage around the proposed road closure and ensure access for emergency vehicles along the portion of Hiram Street that is closed. 6.5. 2016 Investment Activity (FN009-17) That Staff Report FN009-17 regarding investment activity for 2016 be received for information purposes. 6.6. Award of Consulting Services for Building Condition Assessments at the Municipal Office and Public Library (PW011-17) 1. That Request for Proposal 2017-TOB-RFP-004 Facility Condition Assessments at the Municipal Office and Public Library be awarded to Stantec Consulting Ltd., at the quoted price of $6,850.00 plus HST. 2. That the Mayor and Director of Corporate Services/Clerk be authorized to execute an agreement with Stantec Consulting Ltd. for the completion of Facility Condition Assessments (FCA) at the Municipal Office and Public Library. 3. That the final form and content of the Agreement with Stantec Consulting Ltd. be to the satisfaction of the Director of Public Works and the Director of Corporate Services/Clerk. 2 GENERAL COMMITTEE AGENDA Tuesday April 18, 2017 9:00 a.m. Town Council Chambers Page 3 6.7. 2017 District Municipality of Muskoka Ecclestone Drive / Dawsonwood Drive Road and Underground Infrastructure Construction and Joint Town of Bracebridge Eccelstone Drive Sidewalk and Bus Lay-By Construction and Dawsonwood Drive Road Rehabilitation (PW012-17) 1. That the Ecclestone Drive Sidewalk and Bus Lay-By Construction and the Dawsonwood Drive Road Rehabilitation be approved as a component of the District Municipality of Muskoka Tender No. 17-300-151, at a total estimated cost of $475,990, plus HST. 2. That staff from the Public Works Department meet with staff from the District Municipality of Muskoka to further clarify the District’s administrative charges approach and contract quantities for the Ecclestone Drive Sidewalk and Bus Lay- By Construction Project and that staff provide an update to Council on the results of the meeting. 3. That, as a measure to decrease detour traffic on local streets resulting from the Ecclestone Drive Road construction program, the Church Street, Ontario Street and Kimberley Avenue Road Rehabilitation Projects identified in the 2017 Municipal Budget and Business Plan be deferred and included within the Public Works Department’s Road Capital section of the 2018 Municipal Budget and Business Plan. 6.8. Award of Tender for Pulverization and Base Stabilization, Slurry Seal, and Double Surface Treatment - Hi-Float of Various Town Roads (PW013-17) That the Town’s participation in District Municipality of Muskoka Contracts for Pulverization and Base Stabilization, Slurry Seal, and Double Surface Treatment - Hi- Float of Various Town Roads as per District Municipality of Muskoka Tender No. 17-311- 105, Tender No. 17-311-108 and Tender No. 17-311-109 at a total bid price of $1,299,638.45 plus HST, be approved. 3 GENERAL COMMITTEE AGENDA Tuesday April 18, 2017 9:00 a.m. Town Council Chambers Page 4 6.9. 2017 Delegated Authority to Award Capital and Operating Contracts (PW014-17) 1. That for the 2017 construction period, the Director of Public Works and/or the Engineering Technologist, in consultation with the Director of Finance/Treasurer or designate, be granted delegated authority to award contracts for capital and operating projects as set out in Appendix “A” to Staff Report PW014-17 subject to: 1.1. The project being specifically included in the Public Works; Parks, Trails, Docks, Wharfs; Municipal Office; Bird Mill Mews; and Woodchester Villa - Capital or Operating portion of the approved 2017 Municipal Budget and Business Plan; 1.2. The tendered price for the project being no greater than five percent (5%) of the approved budget for the project; and 1.3. The contract being awarded to the lowest tender that meets the specifications of the tender, RFQ or RFP document. 2. That the Mayor and Director of Corporate Services/Clerk be authorized to execute Tender, RFQ or RFP contract documents subject to the delegated authority granted to the Director of Public Works and/or Engineering Technologist. 3. That by the end of February 2018, staff report back to General Committee with an update on the status of projects awarded under delegated authority. 6.10. Junior Hockey Club Lease Agreement for Use of Bracebridge Memorial Arena (RC006-17) 1. That the Mayor and Director of Corporate Services/Clerk be authorized to execute a Lease Agreement between the Town of Bracebridge and the Bracebridge Pioneers Hockey Club for use of the Bracebridge Memorial Arena, by the Bracebridge Pioneers Hockey Club, for a three year term beginning on September 1, 2017 and expiring on May 30, 2020, in accordance with the details set out in Appendix “A” to Staff Report RC006-17. 2. That the final form and content of the Lease Agreement be to the satisfaction of the Director of Recreation and the Director of Corporate Services/Clerk. 4 GENERAL COMMITTEE AGENDA Tuesday April 18, 2017 9:00 a.m. Town Council Chambers Page 5 6.11. Item for Discussion – Exemption to the Noise Control By-law – Millbank Trading Company – 17 Manitoba Street (Item B4 - April 12, 2017 Council Correspondence) (Reference Material Attached) (Councillor L. Giaschi-Pacini) 1. That the Millbank Trading Company be granted an exemption to Section 1 of Schedule “A” of Noise Control By-Law 2016-021 to permit the amplification of musical noise at 17 Manitoba Street during regular business hours; subject to the following conditions: 1.1. That the noise exemption be limited to the use of the property by the Millbank Trading Company only and that the noise exemption cease at such time as the Millbank Trading Company relocates or otherwise ceases business operations at 17 Manitoba Street. 1.2. That if the musical noise is played at such a volume as to be deemed unreasonable in the opinion of a Town By-Law Enforcement Officer, the applicant be directed to reduce the volume level of the music to a reasonable level, to the satisfaction of the By-law Enforcement Officer. 2. That, in the event that the Millbank Trading Company is participating in a Town approved special event, Millbank Trading Company be permitted to continue the amplification of musical noise beyond normal business hours, subject to the following condition: 2.1. That any music be turned off at the conclusion of the special event. 7. ONGOING BUSINESS 7.1. Health and Safety Update 8. CORRESPONDENCE Nil. 9. CLOSED SESSION 9.1. Personal Matters about Identifiable Individuals, including Municipal or Local Board Employees (Closed Session Community Recognition Advisory Committee Minutes – April 11, 2017) (Community Volunteer and Sport Awards) 10. RESOLUTIONS ARISING FROM CLOSED SESSION 11. ADJOURNMENT This meeting will be Webcast and Audio and Video recorded A copy of this agenda is available in alternative formats upon request. For your convenience,