BOARD OF PARK COMMISSIONERS OF THE CLEVELAND METROPOLITAN PARK DISTRICT THURSDAY, FEBRUARY 16, 2017 Cleveland Metroparks Administrative Offices Rzepka Board Room 4101 Fulton Parkway Cleveland, Ohio 44144 8:00 A.M. – REGULAR MEETING AGENDA 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES OF PREVIOUS MEETING FOR APPROVAL OR AMENDMENT • Regular Meeting of January 26, 2017 Page 82987 4. FINANCIAL REPORT Page 01 5. NEW BUSINESS/CEO’S REPORT a. APPROVAL OF ACTION ITEMS i) General Action Items (a) Acacia Reservation – Management Services Amendment Page 03 (b) Contract Amendment RFP #6165-B: Valley Parkway Connector Page 04 Trail Phase 2 – Brecksville Reservation (c) 2017 Lake Erie Nature & Science Center Educational Grant Page 05 (d) Resolution to Accept Ohio Department of Natural Resources Boating Page 06 Safety Education Grant and Commit Match Funds (e) Continuation of Cleveland Metroparks as a Supported Employment Site with Page 07 United Cerebral Palsy of Greater Cleveland, Inc. (f) Award RFP #6243-B: Red Panda/Snow Leopard Exhibit – Construction Page 08 Manager at Risk (g) Award RFP #6243-B: Cheetah Exhibit – Construction Manager at Risk Page 10 ii) TABULATION AND AWARD OF BIDS RECOMMENDED ACTION RELATED TO ALL BIDS: Page 12 (a) Bid #6238: Printing and Mailing Services Page 13 (b) Bid #6240: Lakefront Pump Station Rehabilitation Page 15 (c) NJPA Co-Op #6249: Supply and Install Four Precast Concrete Restrooms Page 17 (d) Ohio Co-Op #6254 #: Three New Oxford White 2017 Ford F-250 Page 18 XL Regular Cab 4x4 Pickup Trucks iii) PURCHASES PURSUANT TO BY-LAW, ARTICLE V Page 19 iv) CONSTRUCTION CHANGE ORDERS Page 20 b. APPROVAL OF VOUCHERS AND PAYROLL – Resolution No. 17-02-021 Page 21 6. PUBLIC COMMENTS 7. INFORMATION/BRIEFING ITEMS/POLICY a. Chief Executive Officer’s Employee Guest(s): • Jacob Kudrna, Naturalist – North Chagrin Reservation Page 22 • Carlos Lopez, Jr., Grounds Maintenance – Rocky River Reservation Page 22 • Samuel Papp, Grounds Maintenance – Rocky River Reservation Page 22 b. 2017 Budget Page 23 c. Wildwood Park Green Infrastructure – Euclid Creek Reservation Page 23 d. Northeast Pond Improvements – Acacia Reservation Page 24 e. Parkwide Structures Update Page 24 f. Cleveland Metroparks History Moment: A.B. Williams: Naturalist, Page 25 Scientist, Author g. Providing for Pollinators Page 25 8. OLD BUSINESS a. None. 9. DATE OF NEXT MEETING Regular Meeting – Thursday, March 16, 2017 – 8:00 a.m. Cleveland Metroparks Administrative Offices Rzepka Board Room 4101 Fulton Parkway, Cleveland, Ohio 44144 WORK SESSION 1. Cleveland Metroparks Funding Sources EXECUTIVE SESSION 1. Acquisition/Purchase of Real Property JANUARY 26, 2017 82987 MINUTES OF THE BOARD OF PARK COMMISSIONERS OF THE CLEVELAND METROPOLITAN PARK DISTRICT JANUARY 26, 2017 The Board of Park Commissioners met on this date, Thursday, January 26, 2017, 8:00 a.m., at the Board’s office, 4101 Fulton Parkway, Cleveland, Ohio. The roll call showed President Bruce G. Rinker, Vice President Debra K. Berry, and Vice President Dan T. Moore, to be present. It was determined there was a quorum. Chief Executive Officer, Brian M. Zimmerman, Chief Financial Officer, Karen Fegan, and Chief Legal and Ethics Officer, Rosalina M. Fini, were also in attendance. APPROVAL OF MINUTES. No. 17-01-014: It was moved by Vice President Moore, seconded by Vice President Berry and carried, to approve the minutes from the Regular Meeting of January 6, 2017, which were previously submitted to the members of the Board, and by them read. Vote on the motion was as follows: Ayes: Ms. Berry, Messrs. Moore and Rinker. Nays: None. FINANCIAL REPORT. Chief Financial Officer, Karen Fegan, presented a Comparative Summary of Revenues & Expenditures 2017 vs. 2016 Year-To-Date, for the Month Ended December 31, Schedule of Accounts Receivable, Encumbrances and Investments Placed, as found on pages 83008 to 83010 and they were filed for audit. JANUARY 26, 2017 82988 ACTION ITEMS. (a) Authorization and Revision to Change Fund and Petty Cash Fund (Originating Source: Karen Fegan, Chief Financial Officer) State auditors require that the Board of Park Commissioners reauthorize existing, and approve revisions to, Change/Petty Funds amounts; and WHEREAS, Cleveland Metroparks, to be able to operate revenue-producing operations, has a need for a Change Fund; and WHEREAS, the Park District, to be able to make emergency cash purchases and necessary purchases in accordance with the Petty Cash Administrative Procedure, has a need for a Petty Cash Fund. THEREFORE, BE IT RESOLVED, that the Board of Park Commissioners authorize a revised Change Fund of $65,450 distributed as follows: Division Current Proposed Location Custodian/Title Number 2016 2017 Administrative Deposit Account, C. Hunter, Accounting Manager; 12010 $ 50 $ 50 Finance K. Fegan, Controller Department S. Cario, General Manager Events and Special Events/ 13070 Experiences; 300 300 Experience J. Aumburn, Manager Nature Shops - K. Johnson, Manager of Retail; 13301 200 200 North Chagrin C. Duffy, Assistant Manager Nature Shops Nature Shops - K. Johnson, Manager of Retail; 13303 250 250 Rocky River N. Pagan, Warehouse Specialist Nature Shops - K. Johnson, Manager of Retail; 13304 200 200 West Creek A. Ault, Retail Assistant K. Johnson, Manager of Retail; Nature Shops - 13305 M. Pinto, Manager of Hinckley Lake 900 900 Hinckley Lake Boathouse and Store Retail - Special 13306 K. Johnson, Manager of Retail 100 100 Events Off-Site Southpark Mall 13308 K. Johnson, Manager of Retail 200 200 Kiosk Great Northern 13309 K. Johnson, Manager of Retail 200 200 Mall Kiosk JANUARY 26, 2017 82989 ACTION ITEMS (cont.) Aquatics (includes Ledge, 15003 C. Szoke, Aquatics/Facilities Manager 700 700 Rock Cafe, and Aquatics Admin.) North Chagrin M. Keung, Center Manager; 15602 50 50 Nature Center L. Barron, Information Specialist Look-About- 15602 M. Keung, Nature Center Manager; 50 50 Lodge Brecksville S. Hosko, Center Manager; 15603 50 50 Nature Center J. Jaeger, Information Specialist Rocky River V. Fetzer, Nature Center Manager; Outdoor 15604 50 50 K. Hoffert, Information Specialist Education Canalway Visitor S. Allen, Center Manager; 15605 150 150 Center J. Kubicki, Information Specialist West Creek Stewardship 15606 G.Albers, Center Manager; 50 50 Center T. Moore, Admissions Manager Zoo Guest Outdoor 15608 R. Nagle, Outdoor Recreation Manager 200 200 Recreation Chalet (includes 15703 A. McRitchie, Concession Manager 3,000 3,000 hayrides) East 55th Marina 15706 L. Buie, Marina Manager 1,500 1,500 Emerald 15707 L. Buie, Marina Manager 3,000 3,000 Necklace Marina Park Operations B. VanLoan, General Manager of Mobile 15801 8,000 3,500 Food and Beverage Operations Concessions Wallace Lake 15802 A. McRitchie, Concession Manager 500 500 Concessions Huntington 15803 A. McRitchie, Concession Manager 2,000 2,000 Concessions Edgewater 15804 A. McRitchie, Concession Manager 2,000 0 Concessions The Pier A. McRitchie, Concession Manager; Edgewater 15805 1,500 1,500 L. Buie, Marina Manager Concessions JANUARY 26, 2017 82990 ACTION ITEMS (cont.) Division Current Proposed Location Number Custodian/Title 2016 2017 Hinckley Spillway 15806 A. McRitchie, Concession Manager 1,000 1,000 Concessions B. VanLoan, General Manager of Merwin’s Wharf 15850 6,000 4,000 Food and Beverage Operations East 55th B. VanLoan, General Manager of 15851 5,000 3,000 Restaurant Food and Beverage Operations EN Marina K. Marshall, Supervisor – Park 15852 2,000 2,000 Restaurant Operations/Rivergate Edgewater B. VanLoan, General Manager of 15853 0 2,000 Restaurant Food and Beverage Operations T. Savona, Director of Revenue; Zoo 17401 T. Moore, Admissions Manager Zoo Guest 20,000 20,000 Services Double Eagle K. Vitrano, General Manager of Restaurant, 30020 500 500 Concessions Food & Beverage – Golf Big Met M. Pucky, Golf Course General Manager; 31101 1,500 1,500 Clubhouse J. Dorsey, Golf Clubhouse Manager/Pro Big Met K. Vitrano, General Manager of Restaurant, 31102 1,000 1,000 Concessions Food & Beverage – Golf Little Met M. Pucky, Golf Course General Manager 31102 800 800 Clubhouse B. Madden, Clubhouse Supervisor Mastick Woods M. Pucky, Golf Course General Manager; 31103 800 800 Clubhouse M. Inman, Assistant Clubhouse Supervisor B. Roeder, Golf Course General Manager; Manakiki 31401 T. Kochensparger, Golf Clubhouse 1,500 1,500 Clubhouse Supervisor C. Lewanski, Golf Course General Sleepy Hollow 31501 Manager; 1,500 1,500 Clubhouse J. Fiander, Golf Clubhouse Manager/Pro Sleepy Hollow K. Vitrano, General Manager of Restaurant, 31502 1,000 1,000 Concessions Food & Beverage – Golf Shawnee Hills M. Douglas, Golf Course General Manager; 31601 1,500 1,500 Clubhouse R. Short, Clubhouse Supervisor/Pro JANUARY 26, 2017 82991 ACTION ITEMS (cont.) Division Current Proposed Location Custodian/Title Number 2016 2017 Shawnee Hills K. Vitrano, General Manager of Restaurant, 31602 1,000 1,000 Concessions Food & Beverage – Golf Washington Golf B. Vecchio, Golf Course General Manager; Learning Center 31701 M. Johnson, Golf Professional/Instructor & 1,200 1,200 Clubhouse Special Events Manager Seneca D. Donner, Golf Course General Manager; 31801 1,500 1,500 Clubhouse G. Koller, Golf Clubhouse Manager/Pro Seneca K. Vitrano, General Manager of Restaurant, 31802 1,000 1,000 Concessions Food & Beverage – Golf Total $ 74,000 $ 65,450 FURTHER, BE IT RESOLVED, that the Board of Park Commissioners authorize a revised Petty Cash Fund of $51,950, distributed as follows: Division Current Proposed Location Custodian/Title Number 2016 2017 Administrative Petty Cash, C. Hunter, Accounting, Manager; 12010 $ 12,000 $ 12,000 Finance K. Fegan, Controller Department Special Purchase C. Hunter, Accounting, Manager; Account, Finance 12010 20,000 20,000 K. Fegan, Controller Department Nature Shops - K. Johnson, Manager of Retail; 13301 50 50 North Chagrin C. Duffy, Assistant Manager Nature Shops Nature Shops - K. Johnson, Manager of Retail; 13303 50 50 Rocky River N. Pagan, Warehouse Specialist K. Johnson, Manager of Retail; Nature Shops - 13305 M. Pinto, Manager of Hinckley Lake 50 50 Hinckley Lake Boathouse and Store Chalet 15703 A. McRitchie, Concession Manager 300 300 East 55th Marina 15706 L.