RE-SS 1.18a Candidate Information Booklet IRC226861 Stores Person Northern Ireland Prison Service, NIPS Department of Justice, DoJ Completed Application Forms must be returned to HRConnect no later than 12 noon (UK time) on Friday 18th May 2018 Northern Ireland Prison Annex B 15 Service (NIPS) Department of Justice (DoJ) Communication between HRConnect and you HRConnect will issue electronically as many competition communications as possible, you should therefore check your email account to make sure that you don’t miss any important communications in relation to this competition. There may, however, still be a necessity to issue some correspondence by hard copy mail. Contents Page Background 3 Job Description 4 Person Specification 9 Selection Process 13 General Information 18 Annex A Nationality 25 Annex B Civil Service Commissioners 26 BACKGROUND About the Northern Ireland Prison Service (NIPS) NIPS Statement of Purpose and Strategic Priorities Our core Statement of Purpose is to: Improve public safety by reducing the risk of re-offending through the management and rehabilitation of offenders in custody. NIPS is an executive agency of the Department of Justice (DOJ) which is a part of the Northern Ireland Civil Service (NICS). It is responsible for the operation and delivery of services within the Northern Ireland prison system. The Service operates under the direction and control of the Department of Justice. Central Stores at Maghaberry Central Stores at HMP Maghaberry, is a 556m2 area with 6 separate Store Areas of varying sizes. It is located within the Prison Complex. It is the central location for the supply of stock items to the 3 Prison Establishments within Northern Ireland. It also supplies items to an additional 4 areas within the Prison Estate. Stock ranges from toothbrushes to industrial bins. Maghaberry Prison - a high security prison, housing adult male long-term sentenced and remand prisoners in separated and integrated conditions. Magilligan Prison - a medium security prison, housing shorter-term sentenced adult male prisoners. This establishment also has low security accommodation for selected prisoners nearing the end of their sentence. Hydebank College - a medium to low security establishment accommodating male remand and sentenced young offenders between the ages of 16 and 21 and all female prisoners including young offenders and female immigration detainees. The main administrative centre for NIPS, Prison Service Headquarters, is located on the Stormont Estate, Belfast. Further details on the Northern Ireland Prison Service are available at www.dojni.gov.uk/ni-prison-service. Version 15 3 JOB DESCRIPTION There is currently 1 permanent, full time vacancy. Further appointments may be made from this competition should NICS positions become vacant which require the same eligibility criteria and have similar duties and responsibilities. Location The post holder will be based at Central Stores, HMP, Maghaberry, Lisburn. Please note that Central Stores is located within the Prison complex. Candidates may also, on occasion, be required to work in other Northern Ireland Prison Service establishments. Salary The salary for this post is £16,463 per annum (subject to 2017 pay award) Hours of Work The normal conditioned hours of work are full-time, 37 hours per week excluding meal breaks, Monday to Friday. Flexi-time is available. On occasion, overtime may be available Travel The successful candidate must have access to a form of transport which will enable them to fulfil their responsibilities. Holidays In addition to public and privilege holidays, currently 12 days, the annual leave allowance will be 25 days, increasing to 30 days after 5 years’ service. Pensions The NICS offers all employees an attractive pensions package. Further details of this can be found on page 18 of this booklet. Vetting Requirements The post holder will be required to have Counter Terrorist Check (CTC) clearance. Version 15 4 Probation Confirmation of your appointment will be dependent upon the satisfactory completion of a probationary period of 1 year. If your performance, conduct or attendance during this period is not satisfactory your appointment may be terminated. All appointees will be expected to demonstrate a track record of effective service within this period. Career Development The NICS is committed to career development and offers attractive career prospects across a wide variety of roles and professions. Career development is an integral part of the performance management system. Your Personal Development Plan will identify your learning and development needs with a view to enhancing your skills and capabilities. As a NI Civil Servant you will have access to a wide range of internal job opportunities, including secondments with external organisations and are encouraged and supported in proactively managing your own career. Further Information Applicants wishing to learn more about the post before deciding to apply may telephone Deborah Breadon on 028 9031 6406 or email [email protected] If you have any questions about the competition process, you should contact HRConnect on 0800 1 300 330 or email: [email protected] Version 15 5 KEY RESPONSIBILITIES 1. Picking Requisitions (for stock) for various Establishments within the Northern Ireland Prison Service. 2. Checking for accuracy of incoming Goods to the Central Stores Unit. 3. Completion of Goods Receipt Notes in agreement with Senior Storeperson. 4. Moving Stock to appropriate Areas within the Central Stores Unit for storage, using various pieces of Machinery eg. Forklift Truck, Reach Truck. 5. Assisting in the movement of Stores items onto Cages and Pallets for delivery to appropriate Locations. 6. Assisting in Stock Checks and carrying out counts on a regular basis. 7. Responsibility for the general cleanliness and tidiness of the Stores. Areas for maintenance: Kitchen Ladies and Gents Toilets Admin. Offices Corridors Ensure Bins are emptied and Rubbish stored in appropriate external Bins. 8. Carrying out various Adhoc Duties, e.g. Special Stock checks several Times per year. Occasional additional Duties to be agreed with Senior Storeperson. 9. An Awareness of Health and Safety Legislation around working in a Stores/Warehouse environment. 10. Inputting basic Data onto a Uniform Management System. The above list is not exhaustive but gives a good indication of the main duties of the post. The emphasis on particular duties will vary over time according to business needs. Version 15 6 ELIGIBILITY CRITERIA Applicants must, by the closing date for applications have: 1. At least 1 years stores experience gained within the last 5 years; AND 2. Demonstrable experience of using Database IT systems. SHORTLISTING CRITERIA In addition applicants should be aware that after an eligibility sift, should it be necessary to shortlist candidates to go forward to the next stage of selection, the following shortlisting criteria will be used in the order listed: 1. A Current Forklift Truck License 2. A Current Reach Truck License Version 15 7 Please note: . You should ensure that you provide evidence of your experience in your application form, giving length of experience, examples and dates as required. It is not sufficient to simply list your duties and responsibilities. The selection panel will not make assumptions from the title of the applicant’s post or the nature of the organisation as to the skills and experience gained. If you do not provide sufficient detail, including the appropriate dates needed to meet the eligibility criteria, the selection panel will reject your application. ONLY the details provided by you in your application form (the employment history and eligibility criteria) will be provided to the selection panel for the purpose of determining your eligibility for the post. Further information on the Core Competences for this grade can be accessed through www.nicsrecruitment.org.uk Version 15 8 PERSON SPECIFICATION Candidates will be expected to demonstrate the skills and competencies set out in the eligibility criteria and shortlisting criteria. In addition, they will also be required to demonstrate the skills and competencies set out in the Northern Ireland Civil Service (NICS) competence framework at Level 1 for the purposes of personal and professional development. Stores Person is analogous to Industrial I in the NICS. What is the NICS competency framework? The competency framework sets out how all NICS employees should work. It puts the Civil Service values of integrity, honesty, objectivity and impartiality at the heart of everything they do, and it aligns to the three high-level leadership behaviours that every civil servant needs to model as appropriate to their role and level of responsibility: Set Direction; Engage People and Deliver Results. Competencies are the skills, knowledge and behaviours that lead to successful performance. The framework outlines ten competencies, which are grouped into three clusters. The competencies are intended to be discrete and cumulative, with each level building on the levels below i.e. a person demonstrating a competency at level 3 should be demonstrating levels 1 and 2 as a matter of course. How does the NICS framework look? The Northern Ireland Civil Service competency framework can be accessed through www.nicsrecruitment.org.uk It is important that all candidates familiarise themselves with the competency framework as this forms the basis of the assessment / interview criteria as