PARKS AND RECREATION COMMISSION Day: Wednesday Date: May 27, 2015 Time: 7:30PM Location: Senior Center Multi-Purpose Room A G E N D A I. MEETING CALLED TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. FINALIZATION OF AGENDA V. APPROVAL OF MINUTES VI. LOBBY VII. REPORTS A. COUNCIL LIAISONS REPORT B. SCHOOL BOARD LIAISONS REPORT C. FINANCIAL REPORT D. DIRECTORS REPORT E. PROGRAM SUPERVISOR REPORT F. GROUNDS MAINTENANCE REPORT VIII. OLD BUSINESS IX. NEW BUSINESS X. ADJOURNMENT PARKS AND RECREATION COMMISSION MINUTES OF REGULAR MEETING: April 22, 2015 The meeting was called to order at the North Ridgeville Senior Center by Chairman Boose at 7:32p.m. ROLL CALL: Dennis Boose, Kelly McCarthy, Chris Turay, Ben Gommel and Parks and Recreation Director Kevin Fougerousse Absent: Cathy Ebenschweller (excused) FINALIZATION OF AGENDA: Motion by McCarthy, 2nd by Turay Yes, 4 No, 0 APPROVAL OF MINUTES: Motion by Gommel, 2nd by Boose Yes, 3 No, 0 Abstain: 1 LOBBY: None REPORTS: COUNCIL LIAISONS REPORT: No report by Councilman Boose SCHOOL BOARD LIAISONS REPORT: No report by School Board Liaison Kelly McCarthy FINANCIAL REPORT: Through March of 2015 the Improvement Fund has brought in $3,277.77. So far in 2015 the Improvement Fund has brought in $9,085.33. DIRECTORS REPORT: No report but Parks and Recreation Director Kevin Fougerousse brought up the media reports regarding the No Tobacco Policy. Director Fougerousse mentioned over the last week and a half the department of parks and recreation only received 2 complaints regarding the policy. A majority of people interviewed or that we have heard from approved of the policy. The implementation date is Monday, July 6. Director Fougerousse thanked everyone for their help. Director Fougerousse mentioned the research articles that were provided to us by Erin Murphy with the Lorain County General Health District. PROGRAM SUPERVISOR REPORT: 2nd Annual Zumbathon we had 72 participants and raised $1,200.00 for Andrew Ody. Outdoor Golf Lessons start on May 2nd and at this time we have 8 enrolled. Our baseball-softball program, our numbers are down but down 79 total kids league wide. Frank highlighted the struggle communities are having fielding teams in their baseball-softball program. Our tots t-ball we are up + 39 kids from 2014. Our annual fishing derby is May 9th from 8:00a.m.-Noon and we average roughly 120 kids and have a partnership with the North Ridgeville Fire Department and North Ridgeville Fishing Club. On May 16 we have the annual Lorain County Pride Day. We have an estimated 120 volunteers and we will weed flower beds, paint, clean up waterways. Our baseball-softball opening day is Saturday, May 16. We will have bounce houses, balloon twisters, Stomper from the Lake Erie Crushers. GROUNDS MAINTENANCE REPORT: No report by Director Fougerousse on behalf of Grounds Maintenance Supervisor Gary Teel. OLD BUSINESS: Member McCarthy inquired about the program supervisor applicants. Director Fougerousse stated we have roughly 30 applicants and we are looking to bring in 6-10 qualified individuals to interview. Interviews start the week of May 11. NEW BUSINESS: None to report. ADJOURNMENT: Meeting adjourned at 7:57PM City of North Ridgeville Department of Parks and Recreation Parks and Recreation Commission Directors Report Date: May 27, 2015 2015 TRUST FUND REVENUE: Month 2014 Fiscal Year 2015 Fiscal Year Difference + / - January $11,013.75 $11,640.16 ( + ) $626.41 February $20,171.00 $15,537.00 ( - ) $4,634.00 March $25,080.38 $25,100.32 ( + ) $19.94 April $12,187.00 $13,081.73 ( + ) 894.73 Total Revenue $68,452.13 $65,359.21 ( - ) $3,092.92 Trust Fund Revenue / Expense Report: See attached General Fund Expense Report: See Attached P & R Improvement Fund Revenue / Expense Report: See Attached DIRECTORS REPORT: Program Supervisor II Position: We ended up with 35 resumes and brought in 7 applicants the week of May 10 for the 1st round of interviews. We cut the 7 down to our top 3 who were interviewed May 20 & 21 respectively. The position was offered to… Adopt-A-Flower-Bed Program: I have had preliminary meetings with the North Ridgeville Garden Club in regards to an apot-a- flower-bed program. The program is designed to have Garden Club be the administrators and solicit contracts to local area businesses & service organizations. The goal is a beautification effort of all our park flower beds and for these organizations maintain the beds from May-September. We are in the very, very, early stages of development and the Garden Club was very excited about this opportunity. Our goal, if the Garden Club approves is to have this program implemented next Spring. UPCOMING / CONCLUDED PROGRAMS: PROGRAM REPORT Program Name: Photography Essentials Date(s): May 28-July 2 (6 week program) Time: 6:00-8:00PM Current Enrollment: 04 (05.20.2015) Location: NR Council Chambers Description: This course will provide you with skills to improve your photos and master your camera settings. Topics will include: photography basics, camera settings, gadgets, macro and nature, portraiture and people, and software techniques to enhance your pictures. Program Name: Summer Adventure Camp Date: June 15 – July 31 (7 weeks, Monday-Friday) Time: 10:00AM-3:00PM Current Enrollment: 71 (as of 05.20.2015) Description: Our camp is 7 weeks in length and provides children with opportunities to make new friends, play games, learn to fish (instruction by NR Fishing Club), activities, make art projects, splash around in the splash pad, and enjoy a small snack. This year we expanded camp into Fridays which will consist of field trips to various educational venues in Lorain County and Northeast Ohio. Program: Touch-A-Truck Ages: 2 – 10 Fee: Event is FREE Location: North Ridgeville High School Description: Get up close and personal with all kinds of big trucks. This unique event encourages children to touch vehicles, ask questions and even climb inside to take in the view from the driver’s seat. Program: Fishing Derby Dates: Saturday, May 9 Time: 8:00-NOON Cost: Free *$5.00 donation for Aluminum Cans for Burned Children Current Enrollment: 122 registered, 92 participated Description: The weather was a factor this year, regardless we still had 92 participants. This event helps the fire department raise money for the Metro children’s burn unit. We stocked the lake with rainbow and golden trout and Black River fishing club stocked it with blue gill and catfish. Program: Lorain County Pride Day Date: Saturday, May 16 Time: 9:00AM-NOON Description: In spite of the rain we had 104 participants this year at 3 locations. South Central park had the islands in the parking lot and the signs on 83 and Pop Shultz Lane as well as in front of the Safetyville building weeded. We also cut the grass back on the volleyball court giving us back the original size of the court. The flower beds around the batting cages and maintenance garage were weeded and mulched as well. This year we worked with Liberty elementary school where flower beds were added and existing beds were planted with flowers and mulched. A special thank you to commissioners Ben and Dennis as well as the Lions Club, NRHS baseball teams, North Ridgeville 4H, Girl Scouts and all the individuals that helped again this year. Program Name: Jr Ranger Football Grades: boys & girls entering 3 & 4 / 5 & 6 grades Date: August – October Fee: $125.00 resident / $145.00 non-resident Location: Shady Drive Complex Description: Once again we will be offering a competitive recreation football program. Our teams will be playing in the Lake Erie youth football league with team from other communities. (Avon, Avon Lake, Midview, Fairview Park to name a few). Program Name: Youth Baseball-Softball Opening Day: Held Saturday, May 16 Description: The 2015 baseball season was officially kicked off on May 16th. We had Mayor Gillock throw out the opening pitch and also sang the National Anthem. The weather created a challenge all day but we did manage to play all the games as scheduled. The park was complemented by many of the residents from the other communities that played that day. City of North Ridgeville Expense Report Accounts: 275.380.000000 to 280.385.610202 Include Inactive Accounts: No As Of: 1/1/2015 to 4/30/2015 Include Pre-Encumbrances: No Account Description Budget MTD Expense YTD Expense UnExp. Balance Encumbrance Unenc. Balance % Used 275 PARK & RECREATION TRUST Target Percent: 33.33% PARK & RECREATION TRUST 275.380.000000 PARK & RECREATION TRU $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 N/A 275.380.100102 WAGES-COMM EDUCATE $3,030.00 $0.00 $0.00 $3,030.00 $0.00 $3,030.00 0.00% 275.380.100103 WAGES-SCP $31,270.00 $0.00 $0.00 $31,270.00 $0.00 $31,270.00 0.00% 275.380.120125 EMPLOYEE BENEFITS $720.00 $216.14 $216.14 $503.86 $0.00 $503.86 30.02% 275.380.120155 RETIREMENT $4,810.00 $0.00 $0.00 $4,810.00 $0.00 $4,810.00 0.00% 275.380.215201 BB-SUPP/EXP $17,509.00 $185.10 $486.87 $17,022.13 $11,022.13 $6,000.00 65.73% 275.380.215204 COM ED-SUPP/EXP $6,450.00 ($99.00) $1,459.02 $4,990.98 $1,826.81 $3,164.17 50.94% 275.380.215208 SPECIAL EVENTS $23,635.53 $0.00 $1,105.52 $22,530.01 $1,760.00 $20,770.01 12.12% 275.380.215212 SPORTS-SUPP/EXP $18,251.00 $0.00 $0.00 $18,251.00 $441.00 $17,810.00 2.42% 275.380.215216 CLINICS-SUPP/EXP $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 N/A 275.380.215219 CONCESSIONS-SUPP/EXP $12,000.00 $44.34 $44.34 $11,955.66 $30.66 $11,925.00 0.63% 275.380.315403 BROCHURES ETC $6,600.00 $0.00 $0.00 $6,600.00 $2,350.00 $4,250.00 35.61% 275.380.350201 BB-CONTRACT SVC $11,000.00 $0.00 $0.00 $11,000.00 $0.00