2006 / 2007 ASSU Special Fees A Report by SSE Capital Group On Behalf of the Associated Students of Stanford University Table of Contents Section Page Introduction and Usage 6 Supplemental Funding and Reserve Transfers 7 Joint Groups 7 ASSU Legal Counseling (5050) 7 KZSU (6860) 7 Undergraduate Only Groups 7 AASA (5190) 7 Barrio Assistance (5291) 8 BSU (5298) 8 International Undergraduate Community (6048) 8 Stanford Axe Committee (5290) 9 Stanford Band (5051) 9 Stanford Chaparral (5404) 9 Stanford Concert Network (7062) 9 Stanford Film Society (7327) 9 Stanford Martial Arts Program (8578) 9 Stanford NAACP (6370) 9 Supplemental Budget Modification 10 VILA (8838) 10 2006/2007 ASSU Special Fees Summary 11 Special Fee Budgets and Handbook Entries 17 Joint Groups 17 ASSU Legal Counseling (5050) 17 ASSU Speakers Bureau (5052) 23 ASSU Sunday Flicks (5025) 30 KZSU (6080) 36 Stanford Club Sports (5480) 43 Stanford Daily (5018) 75 Stanford News Readership Program (7666) 79 Student Organizing Committee for the Arts (SOCA) (8454) 83 Undergraduate Only Groups 92 Alternative Spring Break (6868) 92 Asian American Student Association - AASA (5190) 101 ASSU – Concert Network (7062) 158 Black Student Union – BSU (5298) 173 Cardinal Ballet Company (7013) 194 El Mariachi Cardenal de Stanford (7631) 201 Jewish Students Association (6068) 208 Los Salseros de Stanford (6776) 225 Moviemiento Estudiantil Chicano de Aztlan (6280) 232 Muslim Student Awareness Network - MSAN (6870) 266 SCBN - TV (8425) 287 Sexual Health Peer Resource Center - SHPRC (5590) 291 Six Degrees (6820) 296 Stanford African Student Association - SASA (6913) 299 Stanford American Indian Organization - SAIO (6945) 309 Stanford Axe Committee (5290) 328 Stanford Band (5051) 338 Stanford Chaparral (5404) 346 Stanford Club Sports (5480) 354 Stanford Dance Marathon (7257) 365 Stanford Film Society (7327) 373 Society for International Affairs at Stanford (6323) 393 Stanford in Government - SIG (7487) 403 Student Initiated Courses (SIC) (8160) 413 Stanford Jazz Orchestra (7547) 417 Stanford Martial Arts Program (8578) 422 Stanford Mock Trial – Stanford Justice League (7634) 439 Stanford NAACP (6370) 446 Stanford Progressive (8670) 457 Stanford Scientific Review (7834) 461 Stanford Shakespeare Society (8653) 466 Stanford Solar Car Project (7848) 471 Stanford Undergraduate Research Journal (8158) 476 VILA (8838) 481 Wind Ensemble (8909) 496 Introduction and Usage This document contains complete applications and supplemental information for all approved Special Fee groups for the 2006 / 2007 fiscal year. The document has three main parts: - Summary Information for the 2006/2007 Special Fee Cycle - Background relating to reserve transfers approved as a part of group budgets - Special fee group budgets and application questions The information contained herein is public information, and is intended for the internal use of SSE Capital Group, the Associated Students of Stanford University, as well as external use by students, student groups, administrators and community members. Questions about this document and the Special Fees Process can be directed to the Capital Group Funding Coordinator, who can be contacted at [email protected]. Supplemental Funding and Reserve Transfers As part of the 2006/2007 Special Fees Process, the Undergraduate Senate and Graduate Student Council (GSC) recommended some groups partially fund their activities through reserve transfers. Groups who had reserves in excess of 40% of their annual operating budgets were given the opportunity to receive reserve transfers that would be approved contingent on the passage of the special fee, to supplement funding that was cut during the budget review process. This decision was made to both decrease some groups very large reserves, and at the same time reducing student fees, but allowing groups to continue to function and perform their programming and community service activities. Groups with large reserves took advantage of this new policy, and the reserve transfers are outlined below. Joint Groups: ASSU Legal Counseling (5050) 2-5050-9-0-2820 –$5,000.00 Reserves (Bal: $55,261.08) 2-5050-2-5-7870 +$5,000.00 Legal Fees KZSU (6860) 2-6080-9-0-2820 –$5,000.00 Reserves (Bal: $50,038.46) 2-6080-2-5-7410 +$5,000.00 Equipment Undergraduate Only Groups: AASA (5190) 2-5190-9-0-2820 –$3,300.00 Reserves (Bal: $33,752.23) 2-5190-2-5-6310 +$2,800.00 Honoraria 2-5190-2-5-7710 +$500.00 Travel Fares Barrio Assistance (5291) *please note that Barrio Assistance is only doing a reserve transfer this year and is not getting new funding 2-5291-9-0-2820 –$16,415.44 Reserves (Bal: $27,138.56) 2-5291-2-5-7730 +$4,950.00 Car/Van Rental 2-5291-2-5-7140 +$360.00 Copies (not mktg) 2-5291-2-5-7180 +350.87 Educational Literature 2-5291-2-5-7410 +$391.95 Equip (non-cap) 2-5291-2-5-7420 +$62.31 Equip rental 2-5291-2-5-7510 +$157.00 Facilities Rental 2-5291-2-5-7720 +$1,612.50 Gas 2-5291-2-5-6310 +$222.00 Honoraria 2-5291-2-5-7220 +$100.00 Mktg Copies/Print 2-5291-2-5-7150 +$900.00 Office Supplies 2-5291-2-5-6110 +$1,400.00 Officer Salary 2-5291-2-5-7130 +$33.42 Postage/Courier 2-5291-2-5-7060 +$1,025.39 Programming Expenses 2-5291-2-5-6560 +$4,850.00 Event Food BSU (5298) 2-5298-9-0-2820 –$3,500.00 Reserves (Bal: $5,8008.9) 2-5298-2-5-6310 +$3,500.00 Honoraria International Undergraduate Community (6048) 2-6048-9-0-2820 –$9,475.00 Reserves (Bal: $20,996.63) 2-6048-2-5-7020 +$300.00 Co sponsorship Exp 2-6048-2-5-7140 +$100.00 Copies (not mktg) 2-6048-2-5-7420 +$200.00 Equip rental 2-6048-2-5-7720 +$75.00 Gas Stanford Axe Committee 2-6048-2-5-7150 +$250.00 (5290) Office Supplies 2-6048-2-5-6510 +$4,850.00 Regular Meeting Food 2-6048-2-5-7710 +$3,700.00 Travel Fares 2-5290-9-0-2820 –$841.00 Reserves (Bal: $4,986.66) 2-5290-5-2-6320 +$841.00 Technical Services Stanford Band (5051) 2-5051-9-0-2820 –$6,690.00 Reserves (Bal: $46,827.38) 2-5051-2-5-6340 +$6,690.00 Security exp. Stanford Chaparral (5404) 2-5404-9-0-2820 –$2,050.00 Reserves (Bal: $8,260.09) 2-5404-2-5-7140 +$2,050.00 Copies (not mktg) Stanford Concert Network (7062) 2-7062-9-0-2820 –$7,384.07 Reserves (Bal: $8,260.09) 2-7062-2-5-7900 +$7,384.07 Overhead Stanford Film Society (7327) 2-7327-9-0-2820 –$3,000.00 Reserves (Bal: $30122.87) 2-7327-2-5-7410 +$3,000.00 Equip (non-cap) Stanford Martial Arts Program (8578) 2-8578-9-0-2820 –$2,048.05 Reserves (Bal: $23,582.39) 2-578-2-5-7510 +$2,048.95 Facilities Rental Stanford NAACP (6370) 2-6370-9-0-2820 –$2,400.00 Reserves (Bal: $23,898.42) 2-6370-2-5-6310 +$2,400.00 Honoraria Fees Supplemental Budget Modification As part of the funding process, groups are allowed to submit budget modifications for approval to modify the way their approved budgets are spent. Budget modifications after being submitted, if approved by the ASSU Senate, enable a group to shift monies from one of its accounts to another, for instance, from travel expenses to accommodations. However, budget modifications do not allow a group to request additional monies. Budget modifications are preferably submitted before the money is spent, so that individuals do not spend beyond what is allocated in the original budget. If they do, and the budget modification is not approved, they cannot be reimbursed for those charges. In the 2006/2007 Special Fees Process, only one group, VILA, submitted a budget modification for their upcoming budget. VILA made changes once their new financial officer came on board and realized that their expense structure would be changing, so they submitted a budget modification to fix their finances before they spent them. Volunteers in Latin America 2-8838-2-5-7710 –$2,602.40 Travel Exp 2-8838-2-5-7740 +$2,602.40 Accommodations 2-8838-2-5-7710 –$2,148.60 Travel Fares 2-8838-2-5-7740 +$458.10 Accommodations 2-8838-2-5-7120 +$100.00 Phone 2-8838-2-5-6320 +$200.00 Internet 2-8838-2-5-6510 +$1390.50 Food ASSU Special Fees Funding Summary Approved/Not Approved Applications by group application Amounts ID Date Group Name Budgeted Requested Recomm. Approved Petitioned App. in Election 1003 7547 - Stanford Jazz Orchestra $18,875.01 $18,875.01 $18,890.00 $18,890.00 $18,890.00 Total Revenue: Undergraduate, Special Fees 2006-2007 Approved in Election 1014 7834 - Stanford Scientific Review $18,177.00 $9,900.00 $9,900.00 $9,900.00 $9,900.00 Total Revenue: Undergraduate, Special Fees 2006-2007 Approved in Election 1017 5290 - Stanford Axe Committee $12,666.00 $8,410.00 $7,569.00 $7,569.00 $7,569.00 Total Revenue: $1,000.00 Undergraduate, Special Fees 2006-2007 Approved in Election 1020 6055 - ISIS (Innovative Student $21,000.00 $21,000.00 $21,000.00 $21,000.00 Information Services) Total Revenue: Undergraduate, Special Fees 2006-2007 Not Approved in Election 1023 6868 - Alternative Spring Break $60,317.00 $60,317.00 $45,159.67 $45,159.67 $45,159.67 $45,159.67 Total Revenue: $24,571.50 Undergraduate, Special Fees 2006-2007 Approved in Election 1028 7487 - SIG - Stanford in $31,033.00 $21,033.00 $18,091.15 $18,091.15 $18,091.15 Government Total Revenue: $8,008.00 Undergraduate, Special Fees 2006-2007 Approved in Election 1029 8838 - Volunteers in Latin $24,055.63 $24,055.63 $12,232.00 $12,232.00 $12,232.00 America Total Revenue: $10,800.00 Undergraduate, Special Fees 2006-2007 Approved in Election 1032 5051 - Stanford Band $69,900.00 $69,900.00 $60,210.00 $60,210.00 $60,210.00 Total Revenue: Undergraduate, Special Fees 2006-2007 Approved in Election Wednesday, August 23, 2006 Page 1 of 6 SSE Capital Group ASSU Special Fees 2006/2007 Page 11 of 501 ASSU Special Fees Funding Summary Approved/Not Approved Applications by group application Amounts ID Date Group Name Budgeted Requested Recomm.