Regional Playbook Table of Contents by Category Table of Contents by Role SPORTS Athletes New Athletes o Recruitment o Registration - Medicals Current Athletes o Medical Renewal o Training Site Registration o Training Requirements Current Unified Partner o Training Site Registration Uniforms Training o Requirements o More Than One Sport o Non-Competing Athletes o Training Outside Special Olympics Behavior o Expectations Competition o Advancement o Out-of-Region Competitions o Out-of-State Opportunities o Intra-Regional Play Training Sites Expectations Training Site Event Creation Current Athlete Registration Current Unified Partner Registration Competitions New Competitions Out-of-Region Competitions Out-of-State Opportunities Intra-Regional Play Advancement o Allocations o Stand-in Coach Transportation Accident/Incident Reports Sports Camp Coaches Training and Progression Plan o Requirements o Certification o Training Schools o Sports Clinicians o Continuing Education o Stand-in Coach Training Sites o New Training Site or New Sport o Training Site Event Creation o Current Athlete Registration o Current Unified Partner Registration o Uniforms/Equipment o Records o Requirements o Accident/Incident Reports OUTREACH Athletes New Athletes o Recruitment o Registration - Medicals Current Athletes o Medical Renewal o Training Site Registration o Training Requirements Current Unified Partner o Training Site Registration Volunteers New Volunteers o Recruitment o Coordination of Volunteer Recruitment Efforts o Registration o Background Checks o Required Trainings Current Volunteers o Volunteer Opportunities Records Management Partnerships School Partners Records Management Access Background Checks Required Trainings Event Registration o Local Events and Activities o Training site o Fundraising event o Social event FUNDRAISING Events Regional and Local Fundraising Events Cross-Region Fundraising Events Engaging Law Enforcement Partners Cash Management at Events State Fundraising Events Event Registration Donations Designated Donations In-Kind Donations Planned and Estate Giving Matching Gifts Third Party and Workplace Giving Donors Donor Information Tracking Donors Thanking Donors Grants COMMUNICATIONS Protocol for Emergencies Region and Local Team Information Regional Communication Methods Communication Management on Regional Level Managing Communications outside of the Internet Region and Local Team Leadership Meetings SOPA Email Addresses for Regional/Local Team Roles Public Relations Regional Branding Media Relations Marketing Materials Website Management Marketing Tools Social Media Social Media Accounts Social Media Account Management and Rights Number of Social Media Accounts Social Media Guidelines Social Media Materials Monitoring Social Media Accounts FINANCE Budget Preparation Financial Records Financial Reporting Purchasing o Authorization o Credit Card Usage o Invoices o Reimbursement o Reimbursement Process o Centralized Purchasing Depositing Funds Annual Inventory Audit LOCAL TEAM LEADERSHIP ROLES GLOSSARY Table of Contents by Role ATHLETES New Athletes o Recruitment o Registration - Medicals Current Athletes o Medical Renewal o Training Site Registration o Training Requirements Current Unified Partner o Training Site Registration Uniforms Training o Requirements o More Than One Sport o Training Outside Special Olympics Behavior o Expectations Competition o Advancement o Out-of-Region Competitions o Out-of-State Opportunities o Intra-Regional Play COACHES Training and Progression Plan o Requirements o Certification o Training Schools o Sports Clinicians o Continuing Education o Stand-in Coach Training Sites o New Training Site or New Sport o Training Site Event Creation o Current Athlete Registration o Current Unified Partner Registration o Uniforms/Equipment o Records o Requirements o Accident/Incident Reports VOLUNTEERS New Volunteers o Recruitment o Registration o Background Checks o Required Trainings Current Volunteers o Volunteer Opportunities Records Management Competitions New Competitions Out-of-Region Competitions Out-of-State Opportunities Intra-Regional Play Advancement o Allocations o Stand-in Coach Transportation Accident/Incident Reports Training Sites Expectations Training Site Event Creation Current Athlete Registration Current Unified Partner Registration FUNDRAISING Events o Regional and Local Fundraising Events o Cross-Region Fundraising Events o Engaging Law Enforcement Partners o Cash Management at Events o State Fundraising Events o Event Registration Donations o Designated Donations o In-Kind Donations o Planned and Estate Giving o Matching Gifts o Third Party and Workplace Giving Donors o Donor Information o Tracking Donors o Thanking Donors Grants Events o Event Registration COMMUNICATIONS Protocol for Emergencies Region and Local Team Information Regional Communication Methods Communication Management on Regional Level Managing Communications outside of the Internet Region and Local Team Leadership Meetings SOPA Email Addresses for Regional/Local Team Roles Public Relations Regional Branding Media Relations Marketing Materials Website Management Marketing Tools Social Media Social Media Accounts Social Media Account Management and Rights Number of Social Media Accounts Social Media Guidelines Social Media Materials Monitoring Social Media Accounts FINANCE Budget Preparation Financial Records Financial Reporting Purchasing o Authorization o Credit Card Usage o Invoices o Reimbursement o Reimbursement Process o Centralized Purchasing Depositing Funds Annual Inventory Audit LOCAL TEAM LEADERSHIP ROLES TEAM LEADER Training Sites Expectations Training Site Event Creation Current Athlete Registration Current Unified Partner Registration Competitions New Competitions Out-of-Region Competitions Out-of-State Opportunities Intra-Regional Play Advancement o Allocations o Stand-in Coach Transportation Accident/Incident Reports FINANCE Budget Preparation Financial Records Financial Reporting Purchasing o Authorization o Credit Card Usage o Invoices o Reimbursement o Reimbursement Process o Centralized Purchasing Depositing Funds Annual Inventory Audit FUNDRAISING Events o Regional and Local Fundraising Events o Cross-Region Fundraising Events o Engaging Law Enforcement Partners o Cash Management at Events o State Fundraising Events o Event Registration Donations o Designated Donations o In-Kind Donations o Planned and Estate Giving o Matching Gifts o Third Party and Workplace Giving Donors o Donor Information o Tracking Donors o Thanking Donors Grants OUTREACH Athletes New Athletes o Recruitment o Registration - Medicals Current Athletes o Medical Renewal o Training Site Registration o Training Requirements Current Unified Partner o Training Site Registration Volunteers New Volunteers o Recruitment o Coordination of Volunteer Recruitment Efforts o Registration o Background Checks o Required Trainings Current Volunteers o Volunteer Opportunities Records Management COMMUNICATIONS Protocol for Emergencies Region and Local Team Information Regional Communication Methods Communication Management on Regional Level Managing Communications outside of the Internet Region and Local Team Leadership Meetings SOPA Email Addresses for Regional/Local Team Roles Public Relations Regional Branding Media Relations Marketing Materials Website Management Marketing Tools Social Media Social Media Accounts Social Media Account Management and Rights Number of Social Media Accounts Social Media Guidelines Social Media Materials Monitoring Social Media Accounts FUNDRAISING LEADER FUNDRAISING Events o Regional and Local Fundraising Events o Cross-Region Fundraising Events o Engaging Law Enforcement Partners o Cash Management at Events o State Fundraising Events o Event Registration Donations o Designated Donations o In-Kind Donations o Planned and Estate Giving o Matching Gifts o Third Party and Workplace Giving Donors o Donor Information o Tracking Donors o Thanking Donors Grants SPORTS LEADER SPORTS Athletes New Athletes o Recruitment o Registration - Medicals Current Athletes o Medical Renewal o Training Site Registration o Training Requirements Current Unified Partner o Training Site Registration Uniforms Training o Requirements o More Than One Sport o Non-Competing Athletes o Training Outside Special Olympics Behavior o Expectations Competition o Advancement o Out-of-Region Competitions o Out-of-State Opportunities o Intra-Regional Play Training Sites Expectations Training Site Event Creation Current Athlete Registration Current Unified Partner Registration Competitions New Competitions Out-of-Region Competitions Out-of-State Opportunities Intra-Regional Play Advancement o Allocations o Stand-in Coach Transportation Accident/Incident Reports Sports Camp Coaches Training and Progression Plan o Requirements o Certification o Training Schools o Sports Clinicians o Continuing Education o Stand-in Coach Training Sites o New Training Site or New Sport o Training Site Event Creation o Current Athlete Registration o Current Unified Partner Registration o Uniforms/Equipment o Records o Requirements o Accident/Incident Reports COMMUNITY LEADER OUTREACH Athletes New Athletes o Recruitment o Registration - Medicals Current Athletes o Medical Renewal o Training Site Registration o Training Requirements Current Unified Partner o Training Site Registration