WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY Invitation For Bid [Non-Federal] Extermination Services IFB No.: CQ15215/JWC Date: November 19, 2015 Rev. 05/15 WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY SUPPLY AND SERVICE CONTRACT IFB CQ-15216/JWC TABLE OF CONTENTS NOTICE TO ALL BIDDERS ......................................................................................................................... 7 NOTICE TO ALL VENDORS ……………………………………………………………………………………………………………………...8 SOLICITATION, OFFER AND AWARD ....................................................................................................... 9 SCHEDULE OF PRICES ............................................................................................................................ 11 ACKNOWLEDGMENT OF AMENDMENTS .............................................................................................. 21 SOLICITATION INSTRUCTIONS ............................................................................................................... 22 1. INTRODUCTION .......................................................................................................................... 23 2. /SERVICES TO BE PERFORMED ............................................................................................... 23 3. COMMUNICATIONS WITH THE AUTHORITY ........................................................................... 23 4. EXPLANATIONS TO BIDDERS .................................................................................................. 24 5. PRE-BID MEETING – N/A ........................................................................................................... 24 6. AMENDMENTS TO IFB ............................................................................................................... 24 7. ACKNOWLEDGMENT OF AMENDMENTS ................................................................................ 25 8. PREPARATION OF BIDS ............................................................................................................ 25 9. SUBMITTAL OF BIDS ................................................................................................................. 25 10. RESPONSIVE BIDS .................................................................................................................... 26 11. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS PRIOR TO BID OPENING ............. 26 12. BID ACCEPTANCE PERIOD AND BIDDER’S DEFAULT .......................................................... 27 13. BID GUARANTEE - N/A ............................................................................................................. 27 14. BID MISTAKE ............................................................................................................................... 27 15. REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS................................ 27 16. LAWS AND REGULATIONS ....................................................................................................... 28 17. ROYALTY INFORMATION – N/A ................................................................................................ 28 18. REQUIREMENT FOR COST DATA FOR CONTRACT AWARD ................................................ 28 19. PRE-AWARD INFORMATION/BIDDER RESPONSIBILITY ....................................................... 28 20. PRE-AWARD MEETING .............................................................................................................. 28 21. SITE VISIT/INSPECTION OF BIDDER’S FACILITIES ................................................................ 29 22. BASIS FOR AWARD ................................................................................................................... 29 23. CONTRACT AWARD ................................................................................................................... 29 24. EQUAL EMPLOYMENT OPPORTUNITY .................................................................................... 29 25. OPPORTUNITY FOR SMALL AND LOCAL BUSINESS ENTERPRISES TO BID .................... 29 26. NOTICE OF PROTEST POLICY .................................................................................................. 29 27. WMATA’S TAX EXEMPT STATUS ............................................................................................. 30 28. ENGLISH LANGUAGE AND UNITED STATES CURRENCY .................................................... 30 29. BRAND NAME OR EQUAL-N/A .................................................................................................. 31 30. PERFORMANCE AND PAYMENT BONDS – N/A ...................................................................... 31 REPRESENTATIONS AND CERTIFICATIONS ........................................................................................ 32 PRE-AWARD EVALUATION DATA .......................................................................................................... 35 TERMS AND CONDITIONS ....................................................................................................................... 37 CHAPTER I – GENERAL PROVISIONS ................................................................................................ 38 4 WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY SUPPLY AND SERVICE CONTRACT IFB CQ-15216/JWC 1. AGREEMENT ............................................................................................................................... 38 2. ARRANGEMENT OF CONTRACTUAL PROVISIONS ............................................................... 38 3. ORDER OF PRECEDENCE ......................................................................................................... 38 4. REQUIREMENTS CONTRACT .................................................................................................... 38 5. AUDIT, AVAILABILITY, AND INSPECTION OF RECORDS ...................................................... 39 6. AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR ..................................................... 39 7. CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COTR) ................................... 40 CHAPTER II – TIME/DELAYS/LIQUIDATED DAMAGES ......................................................................... 42 1. PERIOD OF PERFORMANCE ..................................................................................................... 42 2. LIQUIDATED DAMAGES FOR DELAY-N/A ............................................................................... 42 3. EXTENSIONS OF TIME/FORCE MAJEURE ............................................................................... 42 4. AUTHORITY DELAY OF WORK ................................................................................................. 43 5. NOTICE TO THE AUTHORITY OF LABOR DISPUTES ............................................................. 44 CHAPTER III – ACCEPTANCE/INSPECTIONS/DEFICIENCIES .............................................................. 45 1. INSPECTION OF SERVICES ....................................................................................................... 45 2. INSPECTION OF SUPPLIES-N/A................................................................................................ 45 3. ACCEPTANCE OF SUPPLIES-N/A............................................................................................. 45 4. NEW MATERIAL [SUPPLIES]-N/A ............................................................................................. 45 5. CORRECTION OF DEFICIENCIES & WARRANTY .................................................................... 45 6. FIRST ARTICLE INSPECTION-N/A ............................................................................................ 46 7. F.O.B. DESTINATION-N/A .......................................................................................................... 46 8. QUALITY ASSURANCE/QUALITY CONTROL .......................................................................... 47 CHAPTER IV—CHANGES/ PRICING ADJUSTMENTS ........................................................................... 48 1. CHANGE ORDERS ...................................................................................................................... 48 2. PRICING OF ADJUSTMENTS ..................................................................................................... 49 3. ACCOUNTING AND RECORD KEEPING FOR ADJUSTMENTS .............................................. 49 CHAPTER V – INVOICES/PAYMENTS/ DEDUCTIONS ........................................................................... 51 1. BILLING AND PAYMENT ............................................................................................................ 51 2. PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA – MODIFICATIONS ......... 51 3. SUBCONTRACTOR PAYMENTS ................................................................................................ 52 4. GARNISHMENT OF PAYMENTS ................................................................................................ 52 CHAPTER VI – CONTRACT TERMINATION/STOP WORK ORDERS/DISPUTES ................................. 53 1. STOP WORK ORDERS ............................................................................................................... 53 2. TEMINATION FOR DEFAULT…………………………………………………………………………………………………………..55 3. TERMINATION FOR CONVENIENCE ......................................................................................... 55 4. ASSIGNMENT .............................................................................................................................