300 Mendham Road | P.O. Box 1295 | Morris Township, New Jersey 07962-1295 Telephone: 973.326.7600 | Fax: 973.644.2726 | TTY Relay: 7-1-1 www.morrisparks.net THE MORRIS COUNTY PARK COMMISSION DISTRIBUTION OF PARK COMMISSION MEETING MINUTES Date May 20, 2019 1. President Barbara Shepard 2. Vice President Stuart Lasser 3. Commissioner Anthony N. Abrantes, Sr. 4. Commissioner Julie C. Baron 5. Commissioner Betty Cass‐Schmidt 6. Commissioner William A. Cogger 7. Commission Edward G. McCarthy 8. Commissioner Richard Seabury, III 9. Commissioner Mathew Tal 10. Executive Director David D. Helmer 11. Freeholder Liaison Deborah Smith 12. File – 2 THE MORRIS COUNTY PARK COMMISSION President Shepard called to order the 879th meeting of the Morris County Park Commission at 7:30 p.m. on Monday, May 20, 2019 in the Park Commission Board Room at The Cultural Center, 300 Mendham Road, Morris Township, New Jersey. Executive Director Helmer then read the following notice: PURSUANT TO N.J.S.A. 10:4-6 et seq., adequate notice of this meeting held at 7:30 p.m. on the 20th day of May 2019 has been provided by publication in the Daily Record and The Star-Ledger by posting said notice in the Administration Building of the Morris County Park Commission, at the County Courthouse, by filing a copy of the same with the Morris County Clerk, and by posting an Agenda on the Morris County Park Commission website. ROLL CALL: The following were present: SALUTE TO THE FLAG Executive Director Helmer President Barbara Shepard Deputy Executive Director Vitale Vice President Stuart Lasser Park Counsel Suminski Commissioner Julie C. Baron Freeholder Liaison Deb Smith Commissioner Betty Cass-Schmidt Commissioner William Cogger Commissioner Edward McCarthy Commissioner Richard Seabury, III Commissioner Tal President Shepard led those present in the salute to the flag. APPROVAL OF MINUTES President Shepard asked for a motion to approve the minutes from the March 2019 Commission Meeting. The motion was made by Vice-President Lasser, seconded by Commissioner McCarthy, and unanimously approved by voice vote. HEARING OF CITIZENS President Shepard asked for a motion to open and close the Hearing of Citizens portion of the meeting since no citizens were present. Commissioner Baron made the motion which was seconded by Commissioner Cass-Schmidt. LIST OF BILLS The Committee reviewed and confirmed approval of the May 20, 2019 List of Bills consisting of Operating Bills in the amount of $752,451.84; Prepaid Expenditures totaling $1,130,073.21, including three payrolls totaling $931,567.59; Park Capital $21,430.60; Morris County Park Improvement Trust $175,987.69; Park Trust $2,583.52; and Grant Funds $ 4,510.96 for a total of $2,078,037.55. There were no disbursements from the Park Police Special Law Enforcement Account or Dedicated Trust Account. County Capital not included in the total was $5,471.25. President Shepard asked for a motion to accept the bills as presented for payment for the month of May 2019 totaling $2,083,508.80. Commissioner Cass-Schmidt made the motion to accept the payment of bills as presented and the motion was seconded by Commissioner McCarthy and unanimously approved by roll call vote. (Attachment No. 1) FINANCE AND BUDGET COMMITTEE Vice President Stuart Lasser, Chair Vice President Lasser convened a meeting of the Finance and Budget Committee on Monday, May 20, 2019 at 5:00 p.m. President Shepard and Commissioners McCarthy and Cass-Schmidt were present, along with Executive Director Helmer and Deputy Executive Director Vitale. Vice President Lasser stated that the 2018 Audit was successful and a very good report. President Shepard stated that it is important to know that our surplus is down, but it is not due to any spending habits; rather, it is due to revenue issues. Commissioner Cass-Schmidt stated that it was a very positive report and there were no items that we need to address. Deputy Executive Director Vitale passed around the signature form, which is required with the Resolution, so everyone has to sign each document (there are four). The fee schedule was also reviewed and there are two recommendations. One is from Promotion and Business relating to the Mennen Sports Arena, and we will be adjusting fees. Effective September 1 we will be raising the skate rental to $5.00 from $4.00, and also adjusting the 8-week Learn to Skate program rate, which will be going from $140.00 to $150.00 for that class. This will help offset the minimum wage, which will be going into effect in July, for the first round to offset the expenses that we will incur for that. We have received a recommendation from Billy Casper Golf to start adjusting their fees as they relate to general play, excluding off-season rates and league play. Every rate will be increased by $1.00 effective July 1, 2019. These rate increase will aid in off-setting the new minimum wage rates beginning July 1st. Deputy Executive Director Vitale stated that in the past we have done some small proposals and evaluations on sponsorship throughout the Park System. A couple of weeks ago we found an example provided by Maryland, and our new Purchasing Agent Ed Cho has put together a new RFP to evaluate sponsorship opportunities, primarily throughout non-cultural educational sites, but more like Mennen Sports Arena, Central Park of Morris County, Trails Kiosk, and pavilions throughout the Park System so that we can get an idea of what potential revenue sponsorships we can earn or generate and begin marketing if that sponsorship deal is within our scope. That should hopefully be going out during the next week or so and we are looking to receive the responses back in mid-July. Executive Director Helmer has set up a Committee so that we can review those and, hopefully, we will be able to give a response in September. The Committee denied a $132.00 refund request for a camper(Reservation #6788) using an RV Site at the Mahlon Dickerson Reservation Campgrounds for 5/21/19 thru 5/28/19. Billy Casper Golf provided a report on the sales of Golf Registration Cards and Appreciation Cards. Through April 30th 7,018 Registration Cards were sold and 2,474 Appreciation Cards were sold. The Committee recommended the authorization of the award, extension and rejection of contracts contained in the Resolutions presented for approval at the Park Commission meeting, and the adoption of the following Resolution No. 84-19 through Resolution No. 91-19. Resolution No. Description No. 82-19 Places the Park Commission in Executive Session pursuant to the pertinent provisions of the Open Public Meetings Act. No. 83-19 Adopts Resolution No. 84-19 through No. 91-19 No. 84-19 Voids the checks listed in the Resolution. No. 85-19 Accepts the 2018 Audit. No. 86-19 Awards contract No. 10-19 titled “Small Project Paving Contractor for Various Park Commission Locations” to Crossroads Pavement Maintenance LLC of Pompton Plains, New Jersey, D&L Paving Contractors, Inc. of Nutley, New Jersey, and JAG Paving Corp, Inc. of Kearney, New Jersey on an as needed basis at the unit prices within the contract documents not to exceed $865,000.00. No. 87-19 Assigns Detective John Eckert and Patrol Officer Casey Petrocy as the Park Commission’s Humane Law Enforcement Officers. No. 88-19 Recommends Change Order No. 1 for contract No. 01-18 titled “Floristic Inventory and Assessment of Various Park Commission Locations” in the amount of $7,920.00, changing the contract amount to $111,650.00. No. 89-19 Amends the 2019 Fee Schedule in accordance with the regulation s of the New Jersey Green Acres program. No. 90-19 Amends Change Order No. 1 for Contract No. 62-19 titled “Tree Removal at Various Morris County Park Commission Locations” in the amount of $10,015.00, changing the contract total to $205,495.00. No. 91-19 Commends Scott Connelly for attaining the rank of Eagle Scout and wishes him well in all of his undertakings. President Shepard asked for a motion to accept the report of the Finance and Budget Committee. Commissioner Cass-Schmidt made the motion, which was seconded by Commissioner McCarthy and unanimously approved by roll call vote. ACTIONS OF THE PARK DEVELOPMENT COMMITTEE Commissioner William Cogger, Chair May 7, 2019 PRESENT: Commissioner William A. Cogger, Chair Director of Planning & Development Chaplick President Barbara Shepard Manager of Engineering Hutzelmann Commissioner Richard Seabury, III Manager of Buildings & Construction Gara Executive Director David D. Helmer Assistant Deputy Director Lanza The Frelinghuysen Arboretum Mansion Improvements Apprising that Connolly & Hickey should have bid documents completed and ready for bid for various improvements to the Mansion, including interior intumescent paint (fire barrier), emergency lighting, and first floor structural enhancements, by June 2019. The Buildings & Construction staff are 50% complete with the first floor ADA restroom improvements. Work has begun on modifications to the French doors in the library, which will allow for emergency egress through the Rose Garden. Agreeing to pursue a 2020 Morris County Historic Preservation Grant for funding for exterior improvements. It was recommended that the grant application be coordinated with Assistant Director of Historic Sites Laffey. Loantaka Brook Reservation South Street Area-Playground After six months of NJDEP review a transition waiver has been obtained along with an LOI boundary survey. Bid specs for the project should be completed later this month for an anticipated award of construction contract at the end of August/Early September. South Street Area-Restroom Lead time for the prefab restroom is 5-months.