Office of the General Manager WESTERN COALFIELDS LIMITED PENCH AREA PO:Parasia, Distt.Chhindwara (M.P.)480 441 Tel - 07161-220008 www.westerncoal.nic.in Fax- 07161-220065 No.WCL/Pench/CME(Opr.)/2009/472 Date 24.11.2009 TENDER NOTICE No.55/2009-10 Sealed tenders are invited for the following work of Loading of Coal into Tippers by Pay Loader from Barkui OC coal stockyard for E-auction consumer’s trucks at Barkui OC Mine of Pench Area from the experienced and reputed contractors who has (have) in its name as a prime contractor experience of having successfully executed works of similar nature (such as Transportation/Removal of Coal/Overburden/Shale/Extraneous materials/Sand/etc.) valuing 65% of the annualized value of the work put to tender in any year during the last 7 (seven) years ending last day of month previous to the one in which bid applications are invited. Quantity Time of Approximate Particulars of Job (in Tonnes) Completion Value Loading of Coal into Tippers by Pay Loader from 40,000 5 (Five) Barkui OC coal stockyard for E-auction consumer’s Rs.1,84,800/- Tonnes Months trucks at Barkui OC Mine of Pench Area. 2. Validity period of Rates Quoted/Tender :- The rates offered in Part-II should be valid for four Calendar months from the date of opening of Part-I of the tender. 3. No. and type of equipment to be deployed for above work :- Type of Minimum Capacity of Total requirements Minimum capacity to be Equipments equipment owned by the tenderer Pay Loader Greater than 2.0 Cu. Mtr. 1 No. 1No. Ownership of a fleet of minimum 1/5th of the Pay Loader and equipment required for the annualized work. If the 1/5th requirement is a fraction, next whole number should be taken to be submitted in the forms of Bid and Qualification Information. Details of Pay Loader & other equipment to be used for the work: The Bidder should fill up the tables (a) and (b) with the information as desired. The consent letter from whom equipment are proposed to be hired to be enclosed. (a) Owned by tenderer S.No. Equipment type & Registration No. (copy of Registration Make & Minimum capacity Certificate to be enclosed) Model No. (b) Owned by others to be hired by the tenderers for this work. (Copy of hiring agreement is to be enclosed) S.No. Equipment type & Registration No. (copy of Registration Make & Minimum capacity Certificate to be enclosed) Model No. All equipment in working condition all the time during the pendency of contract. 3 Tender No.55/2009-10 4. EARNEST MONEY : Rs. 1,900/- (Rupees One Thousand Nine Hundred only) i.e. (1% of the annualized estimated cost rounded of to nearest hundred rupees subject to maximum of Rs.50 Lakhs) as Earnest Money/Bid Security is to be deposited in the form of irrevocable Bank Guarantee (from Scheduled Bank/Branch acceptable to the owner) with validity 28 days beyond the validity of the Bid in the format given in the Bid document. Certified Cheques and Demand Drafts will also be acceptable as Earnest Money/Bid Security drawn in favour of ‘WESTERN COALFIELDS LIMITED, PENCH AREA ACCOUNT’ payable at local banks i.e. State Bank of India Barkuhi, Central Bank of India Parasia, Bank of Maharashtra Parasia, Union Bank of India Parasia & State Bank of India Parasia. Earnest Money/Bid Security of the unsuccessful bidder shall be refundable as promptly as possible after opening of Price Bid and finalization of the tender and shall bear no interest. No tender will be accepted unless accompanied by requisite Earnest Money Deposit. 5. TENDER DOCUMENT FEES :- Tender Document Fee is Rs.100/- (Rupees One Hundred only) per set, which is non-refundable. 6. AVAILABILITY OF TENDER DOCUMENTS:- Tender documents including terms & conditions of work, shall be available on payment, from Office of the Chief Mining Engineer (Opr.), Pench Area from 30.11.2009 to 03.12.2009. The money may be deposited either in cash with Chief Cashier, Western Coalfields Limited, Office of the General Manager, Pench Area from 10.30 AM to 4.00 PM on week days and 9.30 AM to 12 Noon on Saturdays except on Holidays and Sundays, or by Bank Demand Draft drawn in favour of Western Coalfields Limited, Pench Area Account payable at local banks i.e. State Bank of India Barkuhi, Central Bank of India Parasia, Bank of Maharashtra Parasia, Union Bank of India Parasia & State Bank of India Parasia and should be enclosed in the separate envelope in Part-I of the tender. OR The tender document can be downloaded directly from website of WCL http://www.westerncoal.nic.in/government web site http://tenders. gov.in. The cost of tender Document of Rs.100/- (Rupees One Hundred only) must be deposited in the form of Bank Draft drawn in favour of ‘WESTERN COALFIELDS LIMITED, PENCH AREA ACCOUNT’ payable at local banks i.e. State Bank of India Barkuhi, Central Bank of India Parasia, Bank of Maharashtra Parasia, Union Bank of India Parasia & State Bank of India Parasia during submission of tender document in separate envelope in Part-I but not along with EMD. For details please refer website of WCL http://www/westerncoal.nic.in /government web site http://tenders.gov.in. Downloading of all related corrigenda, if any, which may be posted subsequently in the web site, is mandatory on the part of all downloading parties. The responsibility of downloading the related corrigenda, if any, will be that of the downloading parties. 7. MONTHWISE/DAILY PHASING OF QUANTITIES: In the schedule of work monthly/daily quantities to be executed during the contract period should be specified i.e. 8,000 Tonnes Per Month. 4 Tender No.55/2009-10 8. CONTRACT LABOUR (REGULATION & ABOLITION) ACT: Contractor(s) to whom the work will be allotted (a) should follow all statutory Rules, Regulations applicable Laws etc., and statutory requirement related to Govt. License, Workmen Compensation, Insurance etc., including Minimum Wages Act, for their personnel/workers, (b) should follow rules, if any imposed by Local/State/ Central authorities should also be complied with by the contractor(s), including working the tippers with Audio Visual Alarms, Machine Operators and other using safety shoes and helmets etc., at their cost, (c)execution of the work with Contract Labour is prohibited vide Notification U/s 10(1)Contract Labour (Regulation & Abolition) Act, S.O.2063 DT.21.6.1988. So the successful tenderer(s) should execute the work by using machines with his employees/workmen only, (d) during the course of execution of the work, if any accident occurs whether major or minor, the successful tenderer(s) or his supervisory staff should inform the same immediately without any delay to the Colliery Manager/Project Officer/Agent/General Manager concerned to take steps in accordance with the Mines Act and other relevant laws, otherwise, the successful tenderer(s) or his supervisory staff will be prosecuted for violation of the Mines Act and other relevant laws, (e)should identify the company (WCL) from any liability be falling on WCL due to any commission/commission by himself or by his representative or by his employee or by any third party in execution of contract including but limited to any violation of Contract Labour (Regulation & Abolition) Act. If the company (WCL) is made liable for such claims by the court or authority, the same should be reimbursed to the company (WCL) by the contractor(s), as if the company (WCL) has paid on their behalf. 9. ADDITIONAL CLAUSE: Removal of equipment by the contractor from the work site shall be with the permission of the Sub Area Manager. 10. No mobilization advance, whatsoever, will be paid by the management. 11. You should not engage any person/workman less than 18 years of age. 12. Your all Operators/Drivers must have valid license. 13. Your all employees must be trained at our respective VTCs & possess a Photo Identity Card. 14. Without complete required information regarding possession of proof of ownership of equipments capacity for the tendered work and other details of experience etc., as per tender, the tender offers is liable for rejection. 15. Due to exigency of circumstances if required, site may be changed at the discretion of the management for similar work. 16. The quantity of work awarded may be decreased/increased/diverted at the discretion of the management without assigning any reasons thereof. However the management may increase the work up to 10% of the awarded value. 17. The work shall be carried out as per discretion of the SAM/Manager or the representative duly authorized by the respective SAM/Manager. 18. If any injury takes place to any of the workman of the contractor during the execution of the work, Compensation to the workman will be the liability of the contractor as per provisions of the Workmen's Compensation Act. 19. It should be noted that CMPF will be applicable for the workers engaged by the contractor and shall arrange to deposit the same to CMPF Office failing which deductions shall be made from the running bills of the contractor on this account. 20. The contractor shall be responsible for good behavior of the persons engaged by him for execution of the awarded contract. 5 Tender No.55/2009-10 21. The contractor should not engage casual contractual workers, that is to say that they will employ their regular workers against whom PF and other statutory deductions are made as a proof of being on their roll. The tenderer will certify on the list that particulars of workers presented by him are correct.