வ쏁டாꏍத செயலா쟍쟁கை அறி埍கை뿁믍 ைண埍埁ை쿁믍 ස්වදේශ කට뗔 අමාත්‍ා㶂ශය Content Introduction 01 Message of Hon. Minister of Home Affairs 02 Message of Hon. Deputy Minister of Home Affairs 03 Message of the Secretary 04 Vision and Mission 05 Objectives and Strategies 06 Key Performance Indicators and Main Functions 07 Organization Structure of the Ministry of Home Affairs 08 Information of the Staff of the Ministry of Home Affairs 09 Composition of the Staff 10 Significant Role in Key Sectors of the Ministry of Home Affairs 11 – 18 Registrar General’s Department 19 - 21 Common data and information of the districts of Sri Lanka 22 - 37 Progress 38 - 58 Procurement Plan 59 Annual Accounts Reports 2015 60 – 68 Annual Performance Report 2015 – Ministry of Home Affairs 01 Introduction The Ministry of Home Affairs has been established as per Gazette Extra Ordinary of the Democratic Socialist Republic of Sri Lanka No.1933/13 published on 21 September 2015. The Ministry of Home Affairs as the center of civil administration serves as the facilitator and coordinator for the services related to administration at the level of divisions, districts, Grama Niladhari divisions and Grama Rajyas, civil registration and staff welfare. Accordingly, the Ministry deals with many fields such as the implementation of public policies, human resource management, institutional development, application of modern technology for ensuring an excellent performance in the organization targeting the social and economic development on par with the priorities of the government. Annual Performance Report 2015 – Ministry of Home Affairs 02 Vajira Abeywardena (Member of Parliament) Minister of Home Affairs Let us be the pioneers to create a public service which respects humanity The Ministry of Home Affairs can be highlighted as an institution which provides an excellent and specific service. Huge contribution has been made by this Ministry, which consists of wide network and a formal administrative structure all over the Island, for the development activities at district, divisional and rural level. Making the public servants the partners of the process for planning and decision making whilst centering the concept of good governance and ensuring the sovereignty of people and further making responses to the needs of the general public with accountability and transparency can be identified as the role of the Ministry. Ministry of Home affairs which is one of the leading Ministries of the government is entrusted with the major role to prepare practical plans for the implementation of constitutional reforms to be launched under the new government and ensuring more productive and efficient district and divisional administration. It is highly important the issuance of this performance report – 2015 of the Ministry of Home Affairs making an access to evaluate the performance of the way of expending the tax of the citizens of the country with the application of modern technology and financial policies to suit to the 21st Century. By way of publishing this report, we respect the right of the citizens of the country for obtaining information regarding the productivity, efficiency and transparency of out Ministry. Annual Performance Report 2015 – Ministry of Home Affairs 03 W.M. Nimal Lansa (Member of Parliament) Deputy Minister of Home Affairs Let us be committed to create a people friendly public service We are committed at the end of the war of 30 years to ensure an efficient public service to the people of both in North and South who are at the threshold of the dawn making the mission and vision of the Ministry a reality. At this moment, I like to pledge that I am dedicated to provide my fullest contribution for the establishment of public service with maximum productivity and quality under the guidance of Hon. Minister whilst providing every assistance to Hon. Minister of Home Affairs. The whole staff of the Ministry, the staff and Heads of the Departments and other institutions under this Ministry are prepared without any hesitation to make the objectives, targets a reality applying the past experience through a strategic approach. This performance report prepared to demonstrate the specific role of the Ministry of Home Affairs is issued with the good intention to create a better tomorrow which ensures the quality of the public service. Annual Performance Report 2015 – Ministry of Home Affairs 04 J.J. Rathnasiri Secretary Ministry of Home Affairs For a future which steps forward towards good governance in public service. We, as a new Ministry, are dedicated to establish a public service which shoulders a service delivery very close to the general public in order to make a new path with the application of strategic plans of the public service whilst achieving the mission, vision and objectives of the Ministry. The service delivery made by the Ministry of Home Affairs during the past year in order to formalize the functions of the public sector is highly commendable. I, with much gratitude, make this opportunity to highlight the excellent service provided by the Department of Registrar General, District Secretariats, Divisional Secretariats and Grama Niladhari Offices under the Ministry of Home Affairs. District Secretariats and Divisional Secretariats are committed to provide an excellent service to the general public of the country. For this purpose, action has been taken to apply modern information technology with the intention of satisfying the expectation of the people in the 21st century. At this juncture, I earnestly request the maximum contribution of our Ministry from January 2015 for the development and administrative structure and good governance with the intention of ensuring effective and productive public service in future making the experience gained by us during this journey as the base. The Performance Report – 2015 is therefore issued purely for a tomorrow which witnesses the excellence of public service under new culture, which follows good governance. Annual Performance Report 2015 – Ministry of Home Affairs 05 Vision Providing the unique service for the betterment of the nation. Mission To ensure an excellent service through competent national and regional level administration with skilled human resources. Annual Performance Report 2015 – Ministry of Home Affairs 06 Objectives 1. To establish a citizen friendly participatory development mechanism in the areas of district, regional and rural administration. 2. To establish a collective approach to rural, regional and overall economic development. 3. To establish and maintain public services closer to the people with more integrated approach. 4. To strengthen the district, regional and rural administration through modern information technology relationship. 5. To acquire quality human resources to ensure efficient and effective public service. Strategies 1. Guarantee the public responsibility and satisfaction through simple structures and re-evaluation in District Secretariats and Divisional Secretariats. 2. Bring all District Secretariats, Divisional Secretariats Grama Niladhari offices and the Registrar General’s Department under one roof. 3. Improve office systems closer and responsive to clients. 4. Empower and motivate employees all District Secretariats and Divisional Secretariats in health promotional environment and attractive payment procedure. Finance Division Annual Performance Report 2015 – Ministry of Home Affairs 07 Key Performance Indicators (KPI) 1. Percentage of fulfilling the human resource requirements. 2. Number of annual training hours spent for the training of the relevant group of officers. 3. Percentage of providing solutions for public complaints/ requests relevant to district/ divisional administration. 4. Average time taken to issue documents such as birth/ marriage/ death certificates. Main Functions 1. Organize, follow-up and evaluation of the functions of Ministry of Home Affairs, Registrar General's Department, District and Divisional Secretariat. 2. Organizing public events. 3. Determination of the limitations of State Rural Development Centers. 4. Establish State Rural Development Boards. 5. Establishment of District Coordination Board. 6. Perform activities related to birth, marriage and death registration. 7. PerformdutiesofRegistrarGeneral'sDepartmentandalldistrictanddivisional secretariats. 8. Supervision of Registrar General's Department, the district offices, regional offices and Grama Niladhari offices Finance Division Annual Performance Report 2015 – Ministry of Home Affairs 08 Organizational Structure of the Ministry of Home Affairs Office of the Minister Office of the Deputy Minister Office of the Secretary Development Administratio Home Affairs and Finance Other Other n Division Division Investigation Division Divisions Institutions Division District Accounts District Division Information Administratio Technology n Division Procurement Division Division Divisional Development Salaries and Human Administratio Division Payment Registrar Internal Audit General’s Resources n Division Division Division Division Investigation Department Grama Division Financial Internal Niladhari Reporting Administration Administratio Division Division n Division Rural and Divisional Administration Division Finance Division Annual Performance Report 2015 – Ministry of Home Affairs 09 Information of the Staff of the Ministry of Home Affairs Number of Serial Grade/ Class Number Post Relevant Service approved No at present posts 1 Secretary 1 1 Additional Secretary (Administration