DOCUMENT. RESUME J , ED 246 909 IR 050 754 . 1 AUTHOR Simmons, 'Peter, Ed.;.Hopkinson, Alan, Ed. TITLE -CCF: The Common toMmunication Foriat. INSTITUTION United Nations Educational, Scientific and Cultural -, Organization, Paris (France)-. General Information Programme. 4-- REPORT NO PGI- 84/WS/4 .... PUB DATE, 84. , NOTE- 183p. , PUB TYPE- Legal /Legislativeegulatory Materials (090).-7 Re0oFts- Descriptive (141) EDRS PRICE 401 Plus Postage. PC Not Available-from EDRS. DESCRIPTORS *Citations (References); *Computer Software;. / Databases; Data Processing; Methods; Online Systems; *Organizational Communication; *Systems Development %. IlaaNTIFIERS *Common Commuriication Format;. Information Interchange; *Machineepeadable Bibliographic Data- Bases ABSTRACT The purpose of the Coon eommunicktion Format (CCF) is to provide,a detailed'and'structured method for recordfng ma. number of mandatory and optional data elements in,a computer - readable bibliographic record for.exchange purposes between two or. more computer-based systems. However, it canalso be useful/Within non-computerized bibliographic systems. Not designed to be used as a manual by staff responsible for coding or otherwise preparing bibliographic descriptions for input to a computer syistem, this' document is meant to be a specification. to assist systems designers in devising local procedures and computer programs So that they Can exchange files in either direction with other organizations which may use the CCF. It is neither complete nor final, as much work remains to be done to test the current version of the CCF/and to provide assistance in its implementation..It is also expected that the scope of the CCF data elements, now confined to descriptions..of monographs and serial publications, will be expanded. This manual is divided into five parts: introduction, use of the format, data elements, codes used in the data elements, and examplesof complete records. (DMC) fl; ************************************h******************************* * Reproductions supplied by EDRS/are the best that can be made. * / * from the original doCument. , * '***********************/ ******************** *******.************t*******h I! ti DOCATIONAI. REpOUFICES INFORMATION cENTER Mint P61-84/WS/ 4 14. This document has been reproduced es received from tho person or organization originating it. Paris 1984 .Ci Minor changes have boon made to imptove teptoductiorf quality. Points of view or opinions stated in this docu- ' ment do not necessarily topresent official NIE position or policy. At r> CCF: The-Common Communication Format edited by Eeter S ons an Alan Hopkinson ° "PERMISSION TO REPRODUCETHIS MATERIAL IN MICROFICHEONLY HAS BEEN GRANTED rBY C.Coudert.Schklowski"' TO THE EDUCATIONALRESOURCES INFORMATION CENTER (ERIC)." Genera-1, InformationProgramme and UNISIST United Nations tduCational, --------- lificand Cultural Organdizatibp RepOduted by: permission of / iJneSco: Recommended catalogue entry CCF :The 'Common Communication Fbrmat /edited by Peter Simmons d Alan'Hopkinson /-for7the General Inform4lon Programme and UNISIST. -Paris :Unesco, -1984. iv, 1g5p. ; 30 cm. '(PGI-84/WS/4) I Editors II - Unesco - general Information Programmeand. UNISIST ' (C) Unesco ...Page. 'PREFACE t INTRODUCTION I 1.1 History and methodology 1.2 Rationale 2 THE USE OF THE FORMAT 4 2.1 Scope and_USe . 9 . ,0 '- 2.2 Definitions. 10, 2.3 Standards and rdferenCes.v 13 ) 2.4 Structure . 15 2.5Vinks,and level_ s .19 2.6.Charadter sets i. 25 --2,7----Farmat-modi-fication--.. ...,.............. 3 DATA ELEMENTS 3.1 List of data elements ... ..... .....- ... -. ... .....35 3.2 Treatment of data elements 4 41 3.3 i Data elements and exathples of their use 44 4 CODES USED IN THE DATA ELEMENTS 4.1 Record status codes 141 " 4.2 Bibliographic level codes 142 4.3 Character set codes 143 4.4 Language codes 144 4.5 Physical medium codes' ...157 4.6 Script code , 158 4.7 Codes for names of Countries i .. 159 4.8 Role codes 164 4.9 Organization codes 167 04, 4.10 Field linkage codes 168 4.11 National bibliography and legal deposit agency codes . ... Ow..... 169 4.12 Vertical relationShip codes 170 4.13 Horizontalirelationship codes f, 171 4.14 Completenejs of record codes 172 4.15 Type of material codes -,-.. .. ... 173 5 EXAMPLES OF COMPLETE RECORDS 0 5.1 Introduction 177, 5.2 Serial , .......178 .3 Monograph '179 5.4 Component part in a;serial 18-0 5.5 Component part 'in a monograph . 181 5.6\Monograph with component parts 1.82 5.7 Component parti,ri a'volume ofa multi .,volume monograph Oich is in a series. 184 / , PREFACE_ . r This First'Edition of the CCF has been prepared with the 'support .of Unesco,' within the framework' of the General Information Vrogramthe, by the Ad-Hoc Group on the Establishment of aCoMmdn,Cdmmuhication Format. The following eiperts participated in this work:' Dorothy Mderson. IFLA-1Interhational-Office for UBC. Henriette:Avram .Library of'Congre'ss andIFLA Edwin Buchinski National Library of Canada'and ISO 'HOpe E. A. CleMent Nat anal Library of Canada and M RC NetwDrk-Study_Team___.___ Harold Dierickx Institute of Social Studies and UNIBID Nathalie DOsourier United,Nations, Dag Hammarskjtild (Chairman) Library_ Alan Hopkinson, British Library Sally MCCallum,)_Library-of Congress Marie.Rosenbaum International Centre of the International Serials Data Sist/eM Peter Simmons . University of British Columbia/ School of Librarianship / Erik Vajda... National Technical Information 4 Centre and Library,(OMIKK), Hungary 1 4,4 JaMes L. Wood Chemical Abstracts%Service and ICSU-AB T e purpose of the CCF,is to provide a; detailed and structuredmethod for recording a number of mandatory an__ optianal,data elements in a computer-readable bibliographic recordfor'exchapge purposesbetweentwo ormofecomputer-based system q.'However, it canalso be useful within non-computerized bibria0aphic systems. Use of the data Jelements embodied in the' CAF inNuch systems will simplify computerization of their activities atAlater date. Unlike, some other standard forrmt'specifixations, this documeht was not designed to be used as a manual by staff responsible for ceding or otherwise preparin5 bibliographic descriptions fktp input to a computer system. Rather, it is meant to be a specification'to assist systems designers in devising local procedures and computer programs so-tAt-they can exchange files in either direction with other organizations which may use the CCF.'It is expected that the CCF will become the source for J ; a , `many locally-produced input manuals and otherspecifiic kinds of staff aids. ( Finally,i:t must be emphasized th t the%content of this document is meant 'to be neither'comp4te nor final. Much work remains to be done to test the current version_ of the CCF,as ' wells to provide 'assistance in its .implementation. It 'is expelledthat in time, the scope of the CCF dataelements,Row confined to descriptions of .monographs and 'serial publicatidhs, will be expanded. In any case, since; the data elements listed within this document definea minimum tet, they must be regarded as a, core to be supplemented by additional .elements reqUired by 'special' situations, institutions',or materials. .4:7% Wolfgang, LOhner' dMiefi Section for',PrOmotion'of Methods, 'Norms and Standards entre' Information 'Programme' .Unesco , 6 4' INTRODUCTION '. History and .Methodology ibnale ,10 1.1 HISTORY 'AND METHODOLOGY In April'19,78' the Upesco General InformationProgramme (Unesco /EGI) sponsoredan' Intergationt6 Symposium on ,BiblipgraOhic'Exchange formats,lphiChVasheld in: Taormina Organized byttiheUNISIST-InternationalCentre fee 3ibliographic'.DescripFiont (map)in-Co-operation witty the, ' t '. International Council of Scientific,UniOnsAbstracting:Boa-rd, (ICSU-AB), InternatiOnal Federation ot LibraryAssociati.ons. ti and InstitutionsAIVLA), anathe .InternationalOrganiZation for Standardization. (ISO'), the,SymposAmd was.conveedn "tQ study the desirability and feasabi-lity ofestablishing maximum' compatibility between existing;bibliographic exchange-formats."* Out the Taormina Symposiuma numberof recommendation's merged,' t e most important.of whichwas.that the devekcpment'of a common Abliographic exchange formatthat- would be 'useful tc both libraries androther'informationservices was desirable and. probably feasible, and that the develOpment.ofthis format should be treated as a high priority item. i *' ti Immediately following the Symposiumand as a direct result 'of it, Vnesco/PGI formed theUNtISIST Ad Hoc Group on ,the Establishment of a Common CommunicationFOrmat (CCF), which' igCluded, as the Symposiumrecommended, experts able'to present the's vlews ofa b'road spectrum of the information community. Member)s of this Group work;d at meetings and .through correspondence to produce theformat as it appears in this docOept.. The,Group's work was based.on a numberNof macr'decisions' -which were taken at thestart of its deliberations. These the ,following: were .., That the structure of thenew format would conform, to the international standard ISO2709.** That the tore recordwould cdnsist of :thbse'data elements essential to bibliographicdescription,. identified ip'estandardmanner. 1 J v.,- * International Sympositimon Bibliographic Exchange Formats, Taormina, Sicily. 27-29 Apiil 1978.6Within he text 'of theCCF, bibliographic referencesare given in bSief form. Accompanying reference nuffibers refer to thecomplete citation, which is in Section 2.3 'atandards andreferences'. ** Within the text of theCCF, references to ISO standardsare