DARTMOUTH COLLEGE OFFICE OF GREEK LIFE September 1, 2016 – August 31, 2017 Handbook & Policies Office of Greek Life 211 Collis Center HB 6196 Hanover, NH 03755 603 646 2399 http://www.dartmouth.edu/~orl/greek-soc/index.html POLICIES, EXPECTATIONS & PRIVILEGES FOR GREEK LETTER ORGANIZATIONS ......................................................................................................................................................... 6 I. PREAMBLE: PURPOSE & SCOPE ..............................................................................................................6 A. DEFINITION .................................................................................................................................................6 B. GREEK LETTER ORGANIZATIONS’ MISSION STATEMENT AND GUIDING PRINCIPLES ..............................6 C. RECOGNIZING DEPARTMENT: ....................................................................................................................7 II. RECOGNITION OF NEW GREEK LETTER ORGANIZATIONS ..........................................................7 A. GENERAL STANDARDS & PROCEDURES .....................................................................................................7 B. PETITIONING FOR A RECOGNIZED GREEK LETTER ORGANIZATION .........................................................8 C. COLONY STATUS .........................................................................................................................................9 D. COLONY RECOGNITION ............................................................................................................................10 III. RECOGNITION REQUIREMENTS FOR ALL GREEK LETTER ORGANIZATIONS ......................10 A. GENERAL REQUIREMENTS ........................................................................................................................10 B. FISCAL REQUIREMENTS .............................................................................................................................11 C. RECRUITMENT/ELIGIBILITY REQUIREMENTS ...........................................................................................12 D. MEMBERSHIP REQUIREMENTS ..................................................................................................................12 IV. ANNUAL RENEWAL OF RECOGNITION FOR GREEK LETTER ORGANIZATIONS & SOCIETIES .............................................................................................................................................................13 V. PRIVILEGES OF RECOGNIZED GREEK LETTER ORGANIZATIONS & SOCIETIES ...................13 VI. REVISIONS AND CHANGES TO THE DOCUMENT ..........................................................................15 RECRUITMENT AND NEW MEMBERS ............................................................................... 16 I. PREAMBLE ..................................................................................................................................................16 A. DEFINITION ...............................................................................................................................................16 II. RECRUITMENT ...........................................................................................................................................16 A. TIMING OF RECRUITMENT .........................................................................................................................16 B. ELIGIBILITY REQUIREMENTS .....................................................................................................................17 C. RECRUITMENT EVENTS .............................................................................................................................17 III. NEW MEMBER EDUCATORS, EDUCATION AND POLICIES .........................................................17 A. NEW MEMBER EDUCATORS ......................................................................................................................17 B. NEW MEMBER EDUCATION ......................................................................................................................17 C. NEW MEMBER EDUCATION POLICY .........................................................................................................17 D. NEW MEMBER CONTRACTS ......................................................................................................................20 IV. HAZING POLICY .......................................................................................................................................20 DARTMOUTH COLLEGE HAZING POLICY ..........................................................................................................20 DEFINITION .........................................................................................................................................................20 EDUCATION AND PREVENTION ...............................................................................................................21 PRE-CLEARANCE OF NEW MEMBER EDUCATION ACTIVITIES ..........................................................................21 SAFETY AND SECURITY WALK-THROUGHS .......................................................................................................21 HAZING REPORTS ...............................................................................................................................................21 2 INDIVIDUAL STUDENT REPORTING AND IMMUNITY .........................................................................................22 FRESH START ORGANIZATIONAL AMNESTY POLICY ........................................................................................22 HAZING OUTCOMES AND ACCOUNTABILITY ....................................................................................................22 OUTCOME REPORTING .......................................................................................................................................23 HAZING POLICY ..................................................................................................................................................23 POSITIVE NEW MEMBER ACTIVITIES ..................................................................................................................25 MEMBERSHIP FORM ............................................................................................................................................33 CHARACTERISTICS OF MEMBERSHIP ..................................................................................................................33 ORGANIZATIONAL REQUIREMENTS ...................................................................................................................34 RESIGNATION OF MEMBERSHIP ..........................................................................................................................34 ALUMNI BOARDS, ADVISORS, AND NATIONAL HEADQUARTERS ........................ 35 I. PREAMBLE ..................................................................................................................................................35 II. ALUMNI BOARDS .....................................................................................................................................35 III. ADVISORS AND ADVISORY GROUPS ..................................................................................................35 IV. 24 HOUR CONTACT POLICY ..................................................................................................................36 A. POLICY STEPS .............................................................................................................................................36 B. OFFICE OF GREEK LIFE PLEDGE TO THE PROCESS ................................................................................................................... 36 V. COMMUNICATION WITH ALUMNI/AE ............................................................................................36 A. GUIDELINES FOR OBTAINING ALUMNI/AE MAILING LABELS OR EMAIL ADDRESSES ............................36 B. SOLICITING ALUMNI/AE FOR NON-CHARITABLE CAUSES .....................................................................36 FINANCIAL OVERSIGHT ....................................................................................................... 37 I. FISCAL RESPONSIBILITIES ......................................................................................................................37 II. ORGANIZATION BUDGET PREPARATION ........................................................................................37 III. INSURANCE ................................................................................................................................................38 A. REQUIREMENTS .........................................................................................................................................38 B. GROUP PURCHASE POLICY .......................................................................................................................38 IV. FUNDRAISING ...........................................................................................................................................38 A. SALES AND SALES LOCATIONS .................................................................................................................38 B. OUTREACH TO BUSINESSES AND CORPORATIONS ...................................................................................39