MEETING OF THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS March 11-12, 1998 The March meeting of the Board of Trustees of the University of Illinois was held in Chicago Room C, Chicago Illini Union, Chicago campus, Chicago, Illinois, on Wednesday and Thursday, March 11-12, 1998, beginning at 2:15 p.m. on Wednesday. Chair Susan L. Gravenhorst called the meeting to order and asked the secretary to call the roll. The following members of the board were present: Mrs. Judith Ann Calder, Mr. William D. Engelbrecht, Dr. Jeffrey Gindorf, Mrs. Susan L. Gravenhorst, Mr. Thomas R. Lamont, Ms. Ada N. Lopez, Mrs. Martha R. O’Malley, Mr. Roger L. Plummer, Ms. Judith R. Reese. Governor Jim Edgar was absent. The following nonvoting student trustees were present: Ms. Kellyn Doyle, Urbana-Champaign campus; Ms. Yazmin Sanchez, Chicago campus; Ms. Denise Yates, Springfield campus. Also present were President James J. Stukel; Dr. Sylvia Manning, vice president for academic affairs; Dr. Michael Aiken, chancellor, University of Illinois at Urbana-Champaign; Dr. Naomi B. Lynn, chancellor, University of Illinois at Springfield; and the officers of the board, Dr. Craig S. Bazzani, comptroller (and vice president for business and finance); Mr. Thomas R. Bearrows, university counsel; Mr. Lester H. McKeever, Jr., treasurer; and Dr. Michele M. Thompson, secretary. (Provost Elizabeth Hoffman attended for Dr. David C. Broski, chancellor, University of Illinois at Chicago.) In addi- 467 468 BOARD OF TRUSTEES [March 12 tion, the following persons were also in attendance: Mr. Donald K. Coe, university director of public affairs; Mr. Kirk Hard, executive director for governmental relations; Ms. Susan J. Sindelar, special assistant to the presi- dent; and Ms. Marna K. Fuesting, executive assistant to the secretary. GENERAL DISCUSSION1 During the session devoted to a general discussion of items on the agenda for the meeting, Mrs. Gravenhorst asked for more information on the rec- ommendation for a new Master of Fine Arts in Creative Writing. Vice Presi- dent Manning explained that it was suggested as a terminal degree program for individuals who wish specific preparation in creative writing. She said that demand for such programs is growing. Mrs. O’Malley com- mended the Urbana campus for developing and proposing this new pro- gram. Next, Mr. Lamont asked for a description of the basis for granting sab- batical leaves. Dr. Manning responded by describing the criteria for grant- ing sabbaticals and the process for reviewing proposals for these. She also promised to send the board members a copy of a recent report on sabbati- cal leaves at the University. Dr. Gindorf continued the discussion by asking what happens to the creative and research products that result from the work faculty members do on sabbaticals. Dr. Manning explained that the University does not claim a property interest in anything other than patents and copyrights issued for work performed or developments supported in some way by the University. EXECUTIVE SESSION Chair Gravenhorst, referring to Section Two of the Open Meetings Act, stated: “A motion is now in order to hold an executive session to consider information regarding the appointment, employment, or dismissal of employees or officers, to discuss pending, probable, or imminent litigation, the acquisition of real property, to discuss campus security, and to receive legal advice from counsel.” The motion was made by Mrs. O’Malley and approved by the following vote: Aye, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Mrs. O’Malley, Mr. Plummer, Ms. Reese; no, none; absent, Governor Edgar. (The student advisory vote was: Aye, Ms. Doyle, Ms. Sanchez, Ms. Yates; no, none.) 1Prior to this the Committee on Finance and Audit met to receive the following reports: the Uni- versity of Illinois Investment Review for the Quarter Ended December 31, 1997; an Overview of Annual Inventory Report; and the Annual Review of University Investment Policies. The committee discussed each of these reports and also discussed evaluations of investment managers and the possi- bility of using “emerging managers” in the future. 1998] UNIVERSITY OF ILLINOIS 469 Report from Chancellor, Urbana Chancellor Aiken briefly reviewed the procedures to be followed for searching for a provost at Urbana. The chancellor then reported that Dr. George Badger, currently associ- ate vice chancellor for computing and communications, would become the chief information officer for the campus. The chancellor explained that this is a new position which Dr. Badger would hold during the formative stages, until his retirement, which the chancellor expects in a few years. Chancellor Aiken noted that in time this position may be changed to a vice chancellor. Report from Chancellor, Chicago Chancellor Broski described a potential land acquisition matter. He explained that this would be for entering into a joint project to build a facil- ity for a music and dance company in Chicago. He indicated that there had been discussions with a group of supporters of several music and dance groups in Chicago who were searching for a location for a facility to be used by the several groups. The chancellor stated that $650,000 would be required to acquire the needed land. He added that if the facility were to be built the Chicago campus departments of music, dance, and theatre would occupy space in the building, also. The location presented was the corner of Halsted Street and Roosevelt Road. Chancellor Broski added that the facility is envisioned as a 150,000 square foot building, with 90,000 square feet devoted to performance space. He said that the remaining space would be used for purposes of Chicago campus academic programs. The board agreed by consensus that the chancellor should continue to meet with the individuals noted above as supporters of the music and dance groups and continue to plan for acquisition of the land for such a facility. Report on Search for President and Chief Executive Officer, University of Illinois Alumni Association Mr. Plummer reported on the progress made in the search for a new presi- dent and chief executive officer of the Alumni Association. He said that the search committee hoped to have a recommendation by June 1998. EXECUTIVE SESSION ADJOURNED There being no further business, the executive session adjourned. BOARD MEETING RECESSED At this point, the board recessed for a reception for students at the Chicago campus and to reconvene at 10:30 a.m., Thursday, March 12, 1998. 470 BOARD OF TRUSTEES [March 12 BOARD MEETING, MARCH 12, 19981 When the board reconvened at 10:30 a.m. on Thursday, March 12, the same members of the board and University officers recorded as present at the beginning of this meeting were in attendance, with the exception of Student Trustee Sanchez. EXECUTIVE SESSION Chair Gravenhorst, referring to Section Two of the Open Meetings Act, stated: “A motion is now in order to hold an executive session to consider information regarding the appointment, employment, or dismissal of employees or officers, to discuss pending, probable, or imminent litigation, the acquisition of real property, to discuss campus security, and to receive legal advice from counsel.” The motion was made by Ms. Reese and approved by the following vote: Aye, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Mrs. O’Malley, Mr. Plummer, Ms. Reese; no, none; absent, Governor Edgar. (The student advisory vote was: Aye, Ms. Doyle, Ms. Yates; absent, Ms. Sanchez.) Mrs. Gravenhorst stated that the topic for this executive session was the recommendation in the agenda for many individual faculty members to receive sabbatical leaves. The board members discussed the need for these and what follow-up occurred after the individuals completed the leaves. President Stukel and Vice President Manning both described the lengthy and thorough process followed in review of proposals for sabbaticals and the reports that are received after the work of a sabbatical is completed. President Stukel recommended that the board support these and assured that there was quality control. Vice President Manning told the board that the provision for sabbatical leaves is contained in the University of Illinois Statutes. Some discussion followed on proposals submitted by individual fac- ulty members. The trustees considered not approving all such proposals because they thought background information on some was weak. Mr. Bearrows reiterated the process of laborious review and emphasized that the proposals had to be considered as part of one recommendation. The trustees ended the discussion with a request for more information on the review process at a later meeting. EXECUTIVE SESSION ADJOURNED There being no further business, the executive session adjourned and the board reconvened in regular session. The same members of the board were in attendance, with the exception of Student Trustee Doyle. 1Prior to this, the Committee on Buildings and Grounds met. The members reviewed a prelimi- nary design presentation for the College of ACES Library, Information, and Alumni Center, Urbana; a design presentation for the Campus Core Development Project, Phase II, Chicago; a report on the sta- tus of capital projects; and a description of several items on the agenda for this meeting. The Committee on the University Hospital and Clinics met and received a report on the quality of care at the hospital and clinics for 1997 which included examples of managerial evaluations, con- trols for hospital-contracted illnesses, and results of a survey showing patient satisfaction at the 80 per- cent level. 1998] UNIVERSITY OF ILLINOIS 471 BUSINESS PRESENTED BY THE PRESIDENT OF THE UNIVERSITY President Stukel recognized and introduced observers from the campus senates and from the University Senates Conference.1 Legislative Report The president then asked Mr. Kirk Hard, executive director for governmen- tal relations, to give the board an update on the legislative agenda for the University.