MEETING AGENDA CITY OF MONTEBELLO CITY COUNCIL/SUCCESSOR AGENCY CITY HALL COUNCIL CHAMBERS 1600 WEST BEVERLY BOULEVARD MONTEBELLO, CALIFORNIA1 1[2] WEDNESDAY, SEPTEMBER 27, 2017 5:30 P.M. MONTEBELLO CITY COUNCIL VIVIAN ROMERO MAYOR WILLIAM M. MOLINARI VANESSA DELGADO MAYOR PRO TEM COUNCILMEMBER JACK HADJINIAN ART BARAJAS COUNCILMEMBER COUNCILMEMBER CITY CLERK CITY TREASURER IRMA BARAJAS ASHOD MOORADIAN CITY STAFF CITY MANAGER CITY ATTORNEY Francesca Tucker-Schuyler Arnold Alvarez-Glasman DEPARTMENT HEADS Assistant City Manager Danilo Batson Interim Fire Chief Kurt Norwood Police Chief Kevin McClure Interim Director of Finance William Quan Director of Planning & Community Development Ben Kim Director of Recreation and Community Services David Sosnowski Director of Transportation Tom Barrio OPENING CEREMONIES 1. CALL MEETING TO ORDER: Mayor Romero 2. ROLL CALL: City Clerk I. Barajas 1 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Building Official at 323/887-1497. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title II1203+) 2[2] Please note that the information contained in this agenda is a summary of the staff report prepared for each item. Complete copies of each staff report are available in the Office of the City Clerk. 1 3. STATEMENT OF PUBLIC ORAL COMMUNICATIONS FOR CLOSED SESSION ITEMS: Members of the public interested in addressing the City Council on Closed Session items must fill out a form provided at the door, and turn it in to the City Clerk prior to the announcement of Closed Session items. Please be aware that the maximum time allotted for individuals to speak shall not exceed three (3) minutes per speaker. Please be aware that in accordance with State Law, the City Council may not take action or entertain extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor. IN CONSIDERATION OF OTHERS, PLEASE TURN OFF, OR MUTE, ALL CELL PHONES AND PAGERS. THANK YOU FOR YOUR COOPERATION. ORAL COMMUNICATIONS ON CLOSED SESSION ITEMS CLOSED SESSION The City Attorney shall provide a briefing on the item listed for Closed Session as follows: 4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Cases: Creswell v. City of Montebello 5. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: M. Ryan v. City of Montebello, WC MNTA-1308 6. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: I. Navarro v. City of Montebello 7. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: JCS v. City of Montebello REGULAR SESSION 8. INVOCATION 9. PLEDGE OF ALLEGIANCE 10. PRESENTATIONS 11. STATEMENT OF PUBLIC ORAL COMMUNICATIONS: Members of the public interested in addressing the City Council on any agenda item or topic must fill out a form provided at the door, and turn it in to the City Clerk prior to the beginning Oral Communications. A form does not need to be submitted for public hearing items. Speakers wishing to address the City Council on an item that is not on the agenda will be called upon in the order that their speaker card was received. Those persons not accommodated during this thirty (30) minute period will have an opportunity to speak under “Oral Communications – Continued” after all scheduled matters have been considered. 2 Please be aware that the maximum time allotted for individuals to speak shall not exceed three (3) minutes per speaker. Please be aware that in accordance with State Law, the City Council may not take action or entertain extended discussion on a topic not listed on the agenda. Please show courtesy to others and direct all of your comments to the Mayor. 12. PUBLIC ORAL COMMUNICATIONS ON OPEN SESSION ITEMS (30 MINUTES) 13. STAFF COMMUNICATIONS ON ITEMS OF COMMUNITY INTEREST 14. APPROVAL OF AGENDA: Any items a Councilmember wishes to discuss should be designated at this time. All other items may be approved in a single motion with the exception of any items upon which a member of the public or a member of the City Council has requested to speak. Such approval will also waive the reading of any ordinance. CONSENT MATTERS 15. AWARD A CONTRACT TO UNIQUE GENERAL SERVICES FOR BID NO. 18-07 - METROLINK STATION MAINTENANCE COMMENT: The City Council will consider for approval 1) awarding a contract in the amount of $76,750 to Unique General Services; and 2) authorizing the City Manager to execute the Contract Agreement on behalf of the City for contract maintenance services at the Montebello/Commerce MetroLink Station. Approval of this item will have no adverse impact on the City’s General Fund. RECOMMENDATION: That the City Council award a contract to Unique General Services for Montebello/Commerce MetroLink Station Maintenance Services Project in the amount of $76,750, as recommended by the Director of Transportation, and authorize the City Manager to execute the Contract Agreement on behalf of the City. 16. APPROVE A RESOLUTION REJECTING ALL BIDS AS RECEIVED AND AUTHORIZING STAFF TO REBID THE PROJECT FOR THE GARFIELD AVENUE AND VIA PASEO MEDIAN ISLAND MODIFICATION PROJECT, C.P. # 861, RFP#18-13. COMMENT: The City Council will consider for approval of a resolution rejecting all bids as received and authorize staff to rebid the project for Garfield Avenue and Via Paseo Median Island Modification Project, C.P. # 861, RFP#18-13. There is no fiscal impact to approve this item. RECOMMENDATION: That the City Council approve a resolution rejecting all bids as received and authorize staff to rebid the project for Garfield Avenue and Via Paseo Median Island Modification Project, C.P. # 861, RFP#18-13. 17. PLANS AND SPECIFICATIONS FOR MAPLE AVENUE STREET IMPROVEMENTS PROJECT, FROM WASHINGTON BOULEVARD TO MINES AVENUE, (BID # 17-26) IN THE CITY OF MONTEBELLO COMMENT: The City Council will consider find the project categorically exempt pursuant to the State Guidelines for Implementation of the California Environmental Quality Act (CEQA), and approval of the Project Plans and Specifications (as prepared by Infrastructure Engineers). As part of FY 2016-2017 Capital Improvement Budget, a total of $868,007 of Prop C Funds was allocated for street improvements (including engineering, inspection, and construction services) for this project. There is no impact on the General Funds. 3 RECOMMENDATION: That the City Council find the project categorically exempt pursuant to the State Guidelines for Implementation of the California Environmental Quality Act (CEQA) and approve the Project Plans and Specifications, as prepared by Infrastructure Engineers. 18. STOP SIGN WARRANT ANALYSIS – 18TH STREET AND HARDING AVENUE INTERSECTION COMMENT: The City Council will consider approving the proposed pedestrian safety improvements recommended by the Traffic and Safety Commission for the intersection of 18th Street and Harding Avenue and the allocation of $8,000 from General Fund Reserves to implement the improvements. It is estimated that the cost to implement the proposed improvements, as recommended by the Traffic and Safety Commission, is $8,000. Funding will require an appropriation from the General Fund Reserves. RECOMMENDATION: It is recommended that City Council: 1) approve the proposed traffic safety improvements recommended by the Traffic and Safety Commission for the intersection of 18th Street and Harding Avenue, and 2) approve a resolution allocating $8,000 from General Fund Reserves to implement the proposed improvements. 19. STOP SIGN WARRANT ANALYSIS FOR THE INTERSECTIONS OF MADISON AVENUE AT PARK AVENUE AND AT NELSON PLACE COMMENT: The City Council will consider approving the proposed traffic safety improvements recommended by the Traffic and Safety Commission for Madison Avenue at Park Avenue and Nelson Place intersections and the allocation of $12,000 from General Fund Reserves to implement the improvements. It is estimated that the cost to implement the proposed improvements, as recommended by the Traffic and Safety Commission, is $12,000. Funding will require an appropriation from the General Fund Reserves. RECOMMENDATION: It is recommended that City Council: 1) approve the proposed traffic safety improvements recommended by the Traffic and Safety Commission for the Madison Avenue intersections at Park Avenue and at Nelson Place, and 2) approve a resolution allocating $12,000 from General Fund Reserves to implement the proposed improvements. 20. APPROVE THE PURCHASE OF FIVE TRANSIT BUSES COMMENT: The City Council will consider approving a contract with New Flyer of America, Inc., for the acquisition of five (5) new CNG-powered forty-foot (40') low floor buses and optional equipment in the amount of $2,891,500, and a total project budget of $3,384,878. Approving this item will not have an adverse impact on the General Fund. RECOMMENDATION: That the City Council: (1) approve and award a contract with New Flyer of America, Inc., for the acquisition of five (5) new CNG-powered forty-foot (40') low floor buses and optional equipment in the amount of $2,891,500; (2) establish a total project budget of $3,384,878; and (3) authorize the City Manager to approve change orders up to two percent (2%) of the contract amount, and execute the contract on behalf of the City. 21. ADMINISTRATIVE POLICY COMMENT: The City Council will consider adoption of a new Surveillance Policy. There are no fiscal impacts to the General Fund. RECOMMENDATION: That the City Council adopt a new Surveillance Policy as part of the City’s Administrative Policies. 4 22. MONTHLY INVESTMENT REPORT – AUGUST 2017 RECOMMENDED ACTION: Move to approve and file said report.