COUNCIL MEETING May 9, 2018 10:00 a.m. County of Stettler No. 6 Administration Building Council Chambers County of Stettler No. 6 Council Meeting Held Wednesday, May 9, 2018 at 10:00 a.m. at the County of Stettler No. 6 Office (Council Chambers), Stettler, AB Page # 1. Call to Order 2. Agenda Additions and Approval 3. Minute Approval 3.1. April 11, 2018 Regular County of Stettler No. 6 Council Meeting Minutes (Distributed) 4. Delegation 4.1. 10:15 a.m. - James Marshall RE: 2018 Budget Concerns 4.2. 10:30 a.m. - Jim Blaney RE: Request to Purchase 4.3. 1:00 p.m. - Rod Viske, Assessor, Wildrose Assessment Services RE: Assessment and How it Works 5. Public Hearing – 1:00 p.m. (None) 6. New Business 6.1. Request for Decision RE: Strategic Plan .................................................................. To be Distributed 6.2. Request for Decision RE: 2018-20 Budget ......................................................................................... 5 6.3. Request for Decision RE: Proposed Sale of Road Plan 9723014 – Portion of Bayview Street ........ 27 6.4. Request for Decision RE: Seniors' Week .......................................................................................... 34 6.5. Request for Decision RE: Lacombe County Meeting Request ......................................................... 38 6.6. Request for Decision RE: United Conservative Party Candidate Nate Horner's Meeting Request 40 6.7. Request for Decision RE: Erskine Town Hall Meeting ..................................................................... 42 6.8. Request for Decision RE: Sponsorship Support for 4H Districts – Beef .......................................... 44 County of Stettler No. 6 Council Meeting Page 2 - May 9, 2018 6.9. Request for Decision RE: Approve Procedure to Rip-up Old Dust Control ...................................... 46 6.10. Request for Decision RE: Approve Hired Trucks List for County Gravel Haul ................................. 53 6.11. Request for Decision RE: Purchase of 5th Wheel Truck ............................................ To be Distributed 6.12. Request for Decision RE: Letter to Minister ............................................................ To be Distributed 6.13. Request for Decision RE: 7. Unfinished Business 7.1. Request for Decision RE: McKay Family Ventures RE: Heartland Business Park ........................... 56 7.2. Clearview Running Track ................................................................................. 58 8. Council's Request for Information (Motion required to determine if Council will discuss and deal with these Items) 8.1. Policy Development to Assist Developers with Property Tax until Lots are Sold (Councillor Gendre) 9. Agenda Items 9.1. 10. Bylaws 10.1. Bylaw 1592-18 – Councillor Code of Conduct For 2nd and 3rd readings ................................................................................. 66 10.2. Bylaw 1593-18 - Manufactured Home Community – Heier – Hamlet of Botha RE: Assessment Roll For 1st reading and to set Public Hearing ........................................................ 77 10.3. Bylaw 1594-18 - 2018 Tax Rate For 1st, 2nd and 3rd readings............................................................................. 78 10.4. Bylaw 1595-18 – Advertising For 1st reading and to set Public Hearing ....................................................... 81 10.5. Bylaw 1596-18 - Rescind Botha Bylaws For 1st, 2nd and 3rd readings ..................................................... To be Distributed 10.6. Bylaw For 10.7. 11. Reports 11.1. Chief Administrative Officer's Report ............................................................. 83 11.2. Financial Reports 11.2.1. Accounts Payable Cheque Register ............................................... 103 11.2.2. Accounts Electronic Funds Transfer............................................... 105 County of Stettler No. 6 Council Meeting Page 3 - May 9, 2018 11.2.3. Accounts Visa ................................................................................. 108 11.2.4. Bank Reconciliation – March 31, 2018 .......................................... 111 11.2.5. Reconciliation Summary – Village of Botha Cemetery – March 31, 2018 .......................................................................... 112 11.2.6. Reconciliation Summary – Village of Botha – March 31, 2018 ...... 113 11.2.7. Year To Date Budget Report - March 31, 2018 ............................. 114 11.3. Councillor Fee Sheets .................................................................................... 133 11.4. Councillor Committee Reports 11.4.1. Parkland Regional Library Board and Stettler Public Library Board: (Les Stulberg) ................................................................................ 139 11.4.2. Stettler and District Family and Community Support Services (FCSS): (James Nibourg/Les Stulberg) ....................................................... 140 12. Consent Agenda Items 12.1. Shirley McClellan Regional Water Services Commission Draft Minutes - April 12, 2018 .......................................................................................... 141 12.2. Royal Canadian Mounted Police RE: Rural Municipalities of Alberta Meetings, March 2018 ......................... 144 12.3. 12.4. 13. Council Information (Available in Blue Folder) 13.1. 14. In Camera Session 15. Next Meeting Wednesday, June 13, 2018 – 10:00 a.m. 16. Adjournment County of Stettler No. 6 Council Meeting Page 4 - May 9, 2018 Request for Decision No. 2018 - 45 Agenda Item: 2018-20 Budget Issue To approve the 2018 Budget. Recommendation That the County of Stettler No. 6 approve the 2018, 2019 and 2020 Budget, attached and forming part of these minutes. General The budget incorporates a 1% increase in the Residential Municipal Property Tax Rate and a 2% increase in Farmland, Commercial/Industrial and Machinery and Equipment Municipal Property Tax Rate to off-set the 2017 rate of inflation of 1.6%. This is the final step for this year’s budgeting process as outlined below: • Departments Submitted Requests ................................................................... August 18, 2017 • Director of Finance Submitted Budget to CAO .......................................... September 29, 2017 • Public Budget Presentation for input from Council and Public ........................... April 17, 2018 • Council Approved Budget ....................................................................................... May 9, 2018 • Council Approved Budget and sets 2018 Tax Rate Bylaw ...................................... May 9, 2018 Financial Policy/Legislation Municipal Government Act: Section 242(1): - Each Council must adopt an Operating Budget for each calendar year. Section 243(1): - An operating budget must include the estimated amount of each of the following expenditures and transfers: (a) the amount needed to provide for the council’s policies and programs; (b) the amount needed to pay the debt obligations in respect of borrowings made to acquire, construct, remove or improve capital property; (c) the amount needed to meet the requisitions or other amounts that the municipality is required to pay under an enactment; (d) if necessary, the amount needed to provide for a depreciation or depletion allowance, or both, for its municipal public utilities as defined in section 28; (e) the amount to be transferred to reserves; (f) the amount to be transferred to the capital budget; (g) the amount needed to recover any deficiency as required under section 244. County of Stettler No. 6 Council Meeting Page 5 - May 9, 2018 Section 243(2): - An operating budget must include the estimated amount of each of the following sources of revenue and transfers: (a) property tax; (b) business tax; (c) business revitalization zone tax; (c.1) community revitalization levy; (d) special tax; (e) well drilling equipment tax; (f) local improvement tax; (f.1) community aggregate payment levy; (g) grants; (h) transfer from the municipality’s accumulated surplus funds or reserves; (i) any other source. Section 243(3): - The estimated revenue and transfers under subsection (2) must be at least sufficient to pay the estimated expenditures and transfers under subsection (1). Implementation/Communication The 2018 Budget will be implemented upon Council’s approval. We had some public input submitted by two ratepayers. One was looking for clarification on why fire budget was increasing over the next three years, which is due to capital replacement, as well as how the reserve for Buffalo Lake Municipal Reserve works, which I explained. The second individual had concerns about our gravel program and the direction that Council is going with it this year. Submitted By Yvette Cassidy, Chief Administrative Officer Christa Cornelssen, Director of Finance CAO’s Comments Please see 2018 Budget Presentation. County of Stettler No. 6 Council Meeting Page 6 - May 9, 2018 County of Stettler Box 1270 6602 - 44 Avenue Stettler, Alberta T0C 2L0 T:403.742.4441 F: 403.742.1277 www.stettlercounty.ca Budget Report Account 2017 Actual 2017-17-P3 Budget 2018-18-P2 Budget 2019-18-P2 Budget 2020-18-P2 Budget General Revenue 01-00-00-11100 - TAXES - FARMLAND $1,610,736.79 $1,561,399.00 $1,591,961.00 $1,591,961.00 $1,591,961.00 01-00-00-11110 - TAXES - RESIDENTIAL $2,657,010.58 $2,419,967.00 $2,582,551.00 $2,582,551.00 $2,582,551.00 01-00-00-11130 - TAXES - LINEAR/NON RESIDE $7,964,202.00 $7,734,321.00 $7,623,497.00 $7,623,497.00 $7,623,497.00 01-00-00-11140 - TAXES - MACH. & EQUIP.