LISBURN & CASTLEREAGH CITY COUNCIL Island Civic Centre The Island Lisburn BT27 4RL 20 September, 2018 TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 25 September, 2018 at 7.00 pm for the transaction of the business on the undernoted Agenda. You are requested to attend. Food will be available in Lighters Restaurant from 5.30 pm. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council AGENDA 1 TO RECEIVE REPRESENTATIVES FROM F P McCANN IN ORDER TO MAKE A PRESENTATION ON LISBURN LINKAGES SCHEME (7.00 PM) 2 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR 3 APOLOGIES 4 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form) 5 COUNCIL MINUTES - Meeting of Council held on 28 August, 2018 Special Meeting of Council held on 17 September, 2018 6 MATTERS ARISING 7 DEPUTATIONS (See Item 1) 8 BUSINESS REQUIRED BY STATUTE (i) Signing of Legal Documents • Lisburn and Castlereagh City Council and A G Wilson Limited of 8 Upper Ballydugan Road, Portadown, County Armagh, BT63 5NU – Contract for the construction of Dromara Destroyers Tribute Garden, Rathfriland Road, Dromara • Lisburn and Castlereagh City Council and Invest Northern Ireland of 5th Floor, Bedford Square, Bedford Street, Belfast, BT2 7ES – Letter of Offer in respect of Employment Growth Programme • Lisburn and Castlereagh City Council and Alan Mason (Lambeg Golf Shop Limited) of Bells Lane, Lambeg, Lisburn, BT27 4QH – Agreement for provision of golf services, collection and accounting for green fees and ancillary services at Aberdelghy Golf Course 9 ADOPTION OF MINUTES OF COMMITTEES Leisure and Community Development Committee 4 September 2018 Environmental Services Committee 5 September 2018 Development Committee 6 September 2018 Capital Projects Committee 11 September 2018 Corporate Services Committee 12 September 2018 Governance and Audit Committee 13 September 2018 (Special) Corporate Services Committee 20 September 2018 Planning Committee (For Noting) 6 August 2018 Planning Committee (Reconvened) (For Noting) 14 August 2018 10 REPORT FROM CHIEF EXECUTIVE Items for Decision 1 Planning Roadshow 2 Lisburn City Centre – Christmas Car Parking 3 Social Enterprise NI Awards 2018 Items for Noting 4 Boundary Commission for NI 5 Mountview Drive & Skyline Drive 6 Future UK-EU Transport Arrangements – Translink Response to House of Lords 7 Firmus Energy Tariff Review 8 Moira Train Station Upgrade 9 Carryduff/Saintfield Road Infrastructure Traffic Issues 10 Funding for Gateways Clubs 11 Parliamentary Review 2018 12 NILGA – Visit to Wales – 15-16 November, 2018 13 Timing of Council Standing Committees 14 Special Meeting of Council – 30 October, 2018 11 REPORTS OF MEMBERS ON BOARDS (None) 12 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None) 13 NOTICE OF MOTION No. 1 In the name of Councillor N Anderson, on the subject of Rural Broadband (copy attached) 14 CONFIDENTIAL BUSINESS Report by the Chief Executive in connection with: 1. Transitional Arrangements (confidential due to containing information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council) 2. Appointment of New Chief Executive (confidential due to containing information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council) Members are requested to go to the Confidential folder on SharePoint 15 ANY OTHER BUSINESS MM 28.08.2018 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 28 August, 2018 at 7:00 pm PRESENT: The Right Worshipful the Mayor Councillor U Mackin Deputy Mayor, Councillor A Grehan Aldermen W J Dillon MBE, D Drysdale, A G Ewart MBE, M Henderson MBE, T Jeffers, W A Leathem, S Martin, S P Porter and J Tinsley Councillors N Anderson, J Baird, R T Beckett, B Bloomfield MBE, M Cahill, S Carson, A P Ewing, J Gallen, A Girvin, A Givan, J Gray MBE, B Hanvey, V Kamble, J McCarthy, A McIntyre, B Mallon, T Mitchell, T Morrow, J Palmer, L Poots, A Redpath, S Skillen, N Trimble and R Walker IN ATTENDANCE: Lisburn & Castlereagh City Council Chief Executive Director of Environmental Services Director of Leisure and Community Wellbeing Head of Marketing and Communications (Ms C Bethel) IT Officer Member Services Officer Attendance Clerk Northern Ireland Housing Executive Clark Bailie, Chief Executive Jennifer Hawthorne, Regional Director, Belfast Aengus Hannaway, Senior Principal Officer Robin Hawe Senior Principal Officer Gerard Flynn, Assistant Housing Services Manager Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor U Mackin, welcomed those present to the meeting. The Chief Executive outlined the evacuation procedures in the case of an emergency. Prayers The Right Worshipful the Mayor, Councillor U Mackin, welcomed Rev Stephen Hanna, to the meeting. 770 MM 28.08.2018 Prayers (Cont’d) Rev Hanna gave an address during which he extended an invitation to the Council to tune in to the radio to listen to the church service from Lisburn Congregational Church on Sunday morning on 23 September 2018. Rev Hanna concluded his address with a prayer. Councillor S Skillen entered the meeting at 7.04 pm. Councillor N Anderson entered the meeting at 7.15 pm. The Right Worshipful the Mayor, Councillor U Mackin, thanked Rev Hanna for his attendance and he left the meeting (7.16 pm). At this stage, The Right Worshipful the Mayor, Councillor U Mackin, requested that all mobile phones be switched off or put on silent for the duration of the meeting. 1. Business of The Right Worshipful the Mayor The Right Worshipful the Mayor, Councillor U Mackin, outlined the engagements he had attended during the month as follows: - Pipe Band Championships in Moira. The Right Worshipful the Mayor welcomed this event at which over 1000 musicians had taken part.and which had brought considerable additional business into the shops and restaurants in the village. - Ulster Grand Prix – The Right Worshipful the Mayor referred to the sad occasion when the race sponsored by the Council ended early on Saturday 13 August 2018 following the accident which had resulted in the death of French rider, Fabrice Miguet. The Right Worshipful the Mayor advised that a letter of condolence from the Council had been sent to the rider’s family. - Moira Food Festival. The Right Worshipful the Mayor stated that this was another fantastic day out and welcomed the fact that there had been over 7000 people attending this event. - Mayoral reception, along with Alderman S P Porter, for the Special Olympic Team who had represented NI at the Irish Olympic finals in Dublin. There had been nine medallists from the Council area. The athletes had indicated their appreciation of the event and ongoing support from this Council. The Right Worshipful the Mayor also commended Sarah-Louise Wray who had been selected to play badminton for the Irish team next year in Abu Dhabi. - Mayoral reception to mark the retirement of local barber, Billy Chambers, aged 84, who had a barber shop in Sloan Street, Lisburn for 53 years - Mayoral reception for the Mayor of Wanganui Council in northern New Zealand. The Right Worshipful the Mayor said that this Council had a particularly special relationship with Wanganui Council as a former Prime Minister of New Zealand, John Ballance, had been originally from the Lisburn area -The Ballance House in Glenavy being his homestead. The Right Worshipful the Mayor also reminded the Council of the support offered to the Council during a Council civic visit to Wanganui, New Zealand, by the former Lisburn City Council in 2014 during Councillor M H Tolerton’s term of office as Mayor of Lisburn. During the visit Councillor M H Tolerton had become unwell and was looked after and supported by Wanganui Council at that time. 771 MM 28.08.2018 1. Business of The Right Worshipful the Mayor (Cont’d) The Right Worshipful the Mayor advised that Councillor Tolerton’s daughter, Helen, had been invited to the reception for Wanganui Council, and that Councillor Tolerton, who was currently suffering further ill health, had also been able to attend for a short while. The Right Worshipful the Mayor welcomed the fact that Councillor Tolerton was now starting to make good progress on the road to recovery and conveyed Councillor Tolerton’s thanks and appreciation to everyone for their continued good wishes and support during her illness. - Meeting with an Erasmus study group, a diverse group of people from countries such as Italy, Spain, Portugal, Bulgaria and Holland, who were studying diversity and integration. The Right Worshipful the Mayor advised that it was with pride that he referred this group to the Council’s Community Plan. 2. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman G Rice MBE, Councillors D J Craig, O Gawith, H Legge and M Tolerton, and the Director of Service Transformation. 3. Declarations of Interest There were no declarations of interest made at this point in the meeting. During the course of the meeting Alderman W J Dillon declared an interest in item 14.3 Down Royal Racecourse – in view of his membership of the Down Royal Racecourse. 4. Council Minutes It was proposed by Alderman A G Ewart, seconded by Alderman M Henderson and agreed that the minutes of the meeting of Council held on 24 July 2018 be confirmed and signed.