Draft Only Approval Pending of SUMMARY P ROCEEDINGS MANAGEMENT COUNCIL COUNCIL M EETING I NFORMATION September 27, 2016 Jonah Business Center, Room L54 Cheyenne, Wyoming COUNCIL M EM BERS PRESENT Senator Phil Nicholas, Vice Chairman Senator Eli Bebout Senator Floyd Esquibel Senator John Hastert Senator Drew Perkins Senator Chris Rothfuss Senator Michael Von Flatern Representative Rosie Berger Representative John Freeman (by phone) Representative Mike Greear Representative Tim Stubson Representative Mary Throne COUNCIL MEMBERS NOT PRESENT Representative Kermit Brown, Chairman LEGISLATIVE SERVICE OFFICE STAFF Matt Obrecht, Director Anthony Sara, Legislative Information Officer RoseMarie London, Administrative Specialist OTHERS PRESENT AT M EETING Please refer to Appendix 1 to review the Council Sign-in Sheet(s) for a list of other individuals who attended the meeting. The Council Meeting Summary of Proceedings (meeting minutes) is prepared by the Legislative Service Office (LSO) and is the official record of the proceedings of a legislative Council meeting. This document does not represent a transcript of the meeting; it is a digest of the meeting and provides a record of official actions taken by the Council. All meeting materials and handouts provided to the Council by the Legislative Service Office, public officials, lobbyists, and the public are on file at the Legislative Service Office and are part of the official record of the meeting. An index of these materials is provided at the end of this document and these materials are on file at the Legislative Service Office. For more information or to review meeting materials, please contact the Legislative Service Office at (307) 777-7881 or by e-mail at [email protected] The Summary of Proceedings for each legislative Council meeting can be found on the Wyoming Legislature’s website at www.wyoleg.gov. PAGE 2 OF 9 EXECUTIVE SUMMARY Management Council met September 27, 2016, to discuss quality management training, laptop purchase policy, legislative website redesign, implementation of budget cuts to the Legislative budget, session calendar approval, new legislator school agenda, session staff employment during the interim, approval of contracts, other administrative matters and personnel issues. CALL TO ORDER Vice-Chairman Nicholas called the meeting to order at 9:08 a.m. The following sections summarize the Council’s proceedings by topic. Please refer to Appendix 2 to review the Council Meeting Agenda. COMMITTEE REQUESTS LSO Director Matt Obrecht and Fiscal Officer Kathy Barrett described for Council the shortfall in funds budgeted to Management Council for the remainder of the 2016 interim. (Appendix 3). This shortfall is the result of an extra meeting day in March to consider interim topics and April, May and August meetings concerning Legislative budget reductions and LSO personnel issues. Ms. Barrett outlined potential funding options, including the use of anticipated reversions from other interim committee budgets. No formal action was taken. Information Technology Manager, Jamie Schaub described a September 6, 2016 memo from former LSO director Dave Gruver addressing whether the Select Committee on Legislative Technology and Process, and other select committees created by Council, had the authority to sponsor legislation. (Appendix 4). Mr. Schaub explained the question arose at a June meeting of the Select Committee regarding a 2015 house bill concerning recording of legislative meetings and other governmental meetings. Mr. Obrecht informed Council that LSO had no record of Council explicitly providing select committees it had created with authority to sponsor legislation, but that at least one select committee created by Management Council, the Select Committee on Tribal Relations had sponsored legislation. Council could provide a select committee with the authority to sponsor legislation or Council could require any proposed bill drafted by a select committee to be considered and sponsored by a standing committee or a joint interim committee. In response to an inquiry about the distinction between select committees created by Management Council and those created by statute, Mr. Obrecht explained that select committees created by statue have generally been provided the explicit authority to sponsor legislation. Council moved the Select Committee on Legislative Technology and Process forward proposed legislation to Management Council for consideration. The motion was seconded and carried. Council directed staff to draft a letter to the chairmen of the Select Committee on Legislative Technology and Process as well as other select committees created by Management Council stating they are not authorized to sponsor legislation and must move legislation through Management Council for assignment to a standing committee. Vice-Chairman Nicholas directed staff to prepare draft legislation for consideration at the next meeting, specifying that only joint interim committees, standing committees, or other committees provided explicit authority by law could draft legislation. BUDGET STATUS Council authorized use of the state plane for legislative members of the Task Force on Department of Health Facilities visiting state healthcare facilities in Montana and Oregon. Council also considered the MANAGEMENT COUNCIL Summary of Proceedings WYOMING LEGISLATIVE SERVICE OFFICE • 213 State Capitol • Cheyenne, Wyoming 82002 TELEPHONE (307) 777-7881 • FAX 307-777-5466 • E-MAIL [email protected] • WEB SITE www.wyoleg.gov PAGE 3 OF 9 utilization of funds appropriated in 2016 Wyoming Session Laws, Ch. 97 Section 4 (h) for the purpose of funding salary, mileage and per diem to legislative members of the Task Force. Council approved mileage and per diem for new members to attend committee meetings between the November caucuses and the beginning of the 2017 General Session. This reimbursement is only available for the attendance of committee meetings to which legislators have been assigned for the upcoming 2017- 2018 biennium. The motion was seconded and carried. Council further moved to provide legislative members newly appointed to the Joint Appropriations Committee mileage, per diem and salary to attend budget hearings in December 2016. The motion was seconded and carried. Mr. Obrecht provided Council background for draft legislation 17LSO-0145, Legislative appropriations and its proposed increases to Special Contingency. (Appendix 5). There was discussion of legislator attendance at the annual State Treasurer’s Conference and legislator participation in the Energy Council’s 2016 Global Energy and Environmental Issues Conference in Jackson in December. Council moved to amend draft legislation 17LSO-0145 page seven, line 21 to reduce the appropriation of $42,000 from the general fund to LSO for payment of registration, mileage and per diem for legislators attending the State Treasurer’s investment conference in the 2016 or 2017 interim, to $21,000.00. The motion was seconded and carried. Council further moved to amend draft legislation 17LSO-0145 page six, lines 28-30 from $25,000.00 to $46,000.00. The motion was seconded and carried. Council moved to sponsor 17LSO-0145 as amended in the upcoming session. The motion was seconded and passed by roll call vote. Vice-Chairman Nicholas stated the bill will begin in the Senate. SESSION ADMINISTRATIVE ITEMS 2017 General Session Calendar Legislative Information Officer Anthony Sara presented two proposed calendars for the 2017 General Session based on the 2015 General Session calendar that provided for Friday and Monday recess for the Presidents Day holiday. (Appendices 6 & 7). There was significant discussion about the cutoff date for bill introduction and the preferred schedule to discuss the budget bill within the traditional legislative process. Budget and Fiscal Administrator Don Richards provided relevant information on the Joint Appropriations Committee schedule. Council moved to adopt a 37-day legislative schedule for the 2017 General Session. The 64th Wyoming Legislature will convene at Noon on Tuesday, January 10. “Crossover” will be Wednesday, February 7 and the Legislature is tentatively scheduled to adjourn on Friday, March 3. The Legislature will not be in session Friday, February 17 or Monday, February 20 for the Presidents Day holiday. The motion was seconded and carried. Public Use of Room L-51 Mr. Sara discussed coordination with the Department of Administration and Information to execute SBC and Management Council policies regarding scheduling public events in Jonah Business Center room L- 51 during the 2017 General Session. (Appendix 8). Mr. Obrecht reiterated to Council the permitting process is subject to presiding officer approval. MANAGEMENT COUNCIL Summary of Proceedings WYOMING LEGISLATIVE SERVICE OFFICE • 213 State Capitol • Cheyenne, Wyoming 82002 TELEPHONE (307) 777-7881 • FAX 307-777-5466 • E-MAIL [email protected] • WEB SITE www.wyoleg.gov PAGE 4 OF 9 Council moved to continue adoption of the SBC Temporary Facility-Use policy for room L-51 in the Jonah Business Center. The motion was seconded and carried. New Legislator Training Mr. Sara described for Council new legislator training agendas based on the 2015 General Session and a proposed two-day schedule reflecting current budget constraints. (Appendices 9 &10). All legislators will participate in trainings on Monday January 9, 2017. (Appendix 11). Council expressed to staff the need for a robust packet of information to be sent in advance to new legislators particularly in light