*Live Streaming/Telecast: Please note that Standing Committees, Council Meetings, and Public Hearings held in the Council Chamber are being recorded and broadcasted as well included on the City’s website at: www.whiterockcity.ca Corporate Administration Office (604) 541-2212 E-mail [email protected] THE CORPORATION OF THE CITY OF WHITE ROCK 15322 BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6 June 7, 2018 A INTERGOVERNMENTAL AND FIRST NATION AFFAIRS COMMITTEE MEETING will be held in the CITY HALL COUNCIL CHAMBERS located at 15322 Buena Vista Avenue, White Rock, BC, on MONDAY, JUNE 11, 2018 to begin at 4:00 p.m. for the transaction of business as listed below. T. Arthur Director of Corporate Administration A G E N D A Mayor Baldwin, Chairperson 1. CALL MEETING TO ORDER 2. ADOPTION OF AGENDA RECOMMENDATION THAT the Intergovernmental and First Nation Affairs Committee (Committee) adopt the agenda for the June 11, 2018 meeting as circulated. Note: As this is the first meeting for this committee the recommended Terms of Reference have been attached for reference purposes Page 4 3. UNION OF BRITISH COLUMBIA (UBCM) CONSIDERATIONS Discussion regarding potential meetings that may be scheduled with various Ministries during UBCM Convention: Protocol/Relationship with First Nation Infrastructure Funding 4. SYNOPSIS OF EVENTS AND CORRESPONDENCE WITH SEMIAHMOO FIRST NATION (MARCH 2016) Page 6 Memorandum dated June 11, 2018 from the Director of Corporate Administration that outlines events and correspondence between the City of White Rock and Semiahmoo First Nation. INTERGOVERNMENTAL AND FIRST NATION AFFAIRS PAGE 1 Intergovernmental and First Nation Affairs Committee Agenda – June 11, 2018 Page No. 2 5. FIRST NATION AFFAIRS: CITY OF WHITE ROCK Page 11 Memorandum dated June 11, 2018 from the Manager of Communications and Government Relations in regard to First Nation Affairs - City of White Rock. 6. EVENT CLASSIFICATION AND PROTOCOLS Page 17 Corporate report dated June 11, 2018 from the Director of Recreation and Culture titled “City Event Classification and Protocols”. RECOMMENDATION #1 THAT the Intergovernmental and First Nation Affairs Committee receive for information the corporate report dated June 11, 2018 from the Director of Recreation and Culture titled “City Event Classification and Protocols”. Note: Information in regard to this matter was received by the City’s Governance and Legislative Committee, a copy of the corporate report received by the committee is attached for reference purposes Page 23 Note: Discussion Point: Protocol of Committee Members and Partnerships in regard to invitations 7. MOTION FOR CONSIDERATION: INVITATIONS FOR THE SEMIAHMOO FIRST NATION TO PARTICIPATE AT CITY OF WHITE ROCK EVENTS The following motion was referred to the Intergovernmental and First nation Affairs Committee by Council at their May 28, 2018 regular meeting to be discussed / considered: In the spirit of reconciliation and building better relationships; we endeavour to create an environment of inclusivity, respect and friendship. BE IT RESOLVED THAT: The Semiahmoo First Nation (SFN) be invited to participate in all ceremonies with the City of White Rock events; in particular but not limited to the concert series sponsored by the BIA and TD Bank, Canada Day, Sea Festival, Tour de White Rock and any other events that all levels of government would usually be part of. INTERGOVERNMENTAL AND FIRST NATION AFFAIRS PAGE 2 Intergovernmental and First Nation Affairs Committee Agenda – June 11, 2018 Page No. 3 8. MOTION IN REGARD TO FLAG TO RECOGNIZE NATIONAL ABORIGINAL DAY Page 26 The following motion was adopted by the City’s Governance and Legislation Committee at their October 23, 2017 meeting: THAT the Governance and Legislation Committee recommends that: 1. Council Policy No. 146 (Use of City Flag Pole at City Hall) be amended to annually recognize National Aboriginal Day / June 21; and 2. Following staff inquiring with the Semiahmoo First Nation to ensure they were in agreement with the proposed amendment to bring forward an update to the policy to reflect this. Note: The Committee may wish to discuss this motion further at this time. Council Policy No. 146 Use of City Flag Pole at City Hall has been attached for reference purposes. 9. CONCLUSION OF THE JUNE 11, 2018 INTERGOVERNMENTAL AND FIRST NATION AFFAIRS COMMITTEE MEETING INTERGOVERNMENTAL AND FIRST NATION AFFAIRS PAGE 3 THE CORPORATION OF THE CITY OF WHITE ROCK 15322 BUENA VISTA AVENUE, WHITE ROCK, B.C. V4B 1Y6 POLICY TITLE: TERMS OF REFERENCE: INTERGOVERNMENTAL AND FIRST NATION AFFAIRS COMMITTEE POLICY NUMBER: COUNCIL - 154 Date of Council Adoption: Date of Last Amendment: Council Resolution Number: Originating Department: Corporate Date last reviewed by the Governance and Administration Legislation Committee: The Intergovernmental and First Nation Affairs Committee is a Standing Committee of Council. The Committee is established by the Mayor in accordance with the Community Charter. Purpose The Intergovernmental and First Nation Affairs Committee (“Committee”), assists City Council (“Council”) of the City of White Rock (“City”) in decision making processes in regard to policy and protocol with respect to senior governments, other municipalities, Sister Cities, Friendship Cities and First Nation (“Organizations”). The Committee shall assist Council by reviewing and recommending new policy and procedures in regard to Organizations. Membership The Committee shall be comprised of all members of Council. The Committee shall have the right to form subcommittees as required. Subcommittees must provide recommendations to the Committee. City staff to support the Committee will be the Chief Administrative Officer. Chairperson The Committee Chairperson shall be the Mayor. If the Mayor is unavailable Deputy Mayor will Chair the meeting. Term The Committee will be established for the remainder of the current Council term. INTERGOVERNMENTAL AND FIRST NATION AFFAIRS PAGE 4 Council Policy 154 - Terms of Reference: Intergovernmental and First Nation Affairs Committee Page 2 of 2 Meetings a) There shall be a minimum of one (1) meeting held prior to the Union of British Columbia (UBCM) conference to deal with provincial matters. b) Additional meetings will be held at the call of the Chairperson or the Mayor. Should a Committee Member have an item for the Committee to review they will forward the request/information to the Chairperson. c) Quorum for meetings shall mean a majority of all of its Committee voting members. d) All meetings of the Committee are open to the public, unless closed to the public in accordance with the Community Charter. Minutes of the meetings shall be recorded and available to the public through the City’s website or upon request. Procedures Unless otherwise provided for in these terms of reference, the procedures of the Committee will be governed by the City’s current Council and Committee Procedure Bylaw. INTERGOVERNMENTAL AND FIRST NATION AFFAIRS PAGE 5 THE CORPORATION OF THE CITY OF WHITE ROCK MEMORANDUM To: Intergovernmental and First Nation Affairs Committee From: Director of Corporate Administration Date: June 11, 2018 (Amendment noted in RED as requested at the meeting) Re: CITY OF WHITE ROCK, SEMIAHMOO FIRST NATION SYNOPSIS OF EVENTS / CORRESPONDENCE March 10, 2016 Closed Intergovernmental Meeting with Council and Semiahmoo First Nation (SFN). March 18, 2016 Correspondence from SFN, requesting further meeting(s) to discuss trespass and compensation for environmental matters and that all future correspondence be done through SFN Legal Counsel. June 1, 2016 D. Bottrill, Chief Administrative Officer, and City Solicitor met with SFN Representatives and their Legal Counsel. June 7, 2016 Correspondence from the City’s Solicitor to SFN Legal Counsel. June 28, 2016 Correspondence from the City’s Solicitor to SFN Legal Counsel. Correspondence from the City’s Solicitor to SFN Legal Counsel, July 27, 2016 included notice that the SFN can make alternative arrangements for existing water and sanitary sewer services within a period of 18 months of the date of the letter. September 13, 2016 Correspondence from SFN Legal Counsel in response to the City’s letters of June 7, 28 and July 27, 2018. September 14, 2016 SFN issues a Media Release. September 15, 2016 City of White Rock issues Media Release in response to SFN Media Release from September 14, 2016. October 27, 2016 Correspondence from the SFN requesting a Council‐to‐Council meeting, notification that they will not allow the City any further access to SFN lands until there is an agreement in place to address all trespass issues. INTERGOVERNMENTAL AND FIRST NATION AFFAIRS PAGE 6 THE CORPORATION OF THE CITY OF WHITE ROCK MEMORANDUM To: Intergovernmental and First Nation Affairs Committee From: Farnaz Farrokhi, Manager of Communications and Government Relations, Eric Stepura, Director of Recreation and Culture, Jim Gordon, Director of Engineering and Municipal Operations. Date: June 11, 2018 Re: FIRST NATION AFFAIRS: CITY OF WHITE ROCK This memo provides a brief overview of the steps the City of White Rock has taken towards: truth and reconciliation; project consultation; celebration of First Nations Art & Culture; event partnership with Semiahmoo First Nation; advocacy on behalf of Semiahmoo First Nation; and, education and training. Truth and Reconciliation Before the United Nation’s Declaration on the Rights of Indigenous Peoples (UNDRIP) was created and ratified on Thursday, September 13, 2007, and before