Doc No REPORT OF THE EACO POSTAL SERVICES DEVELOPMENT WORKING GROUP 4 MEETING HELD ON 23RD- 24TH FEBRUARY 2015 IN NAIROBI, KENYA 1.0 INTRODUCTION The East African Communications Organisation (EACO) held Working Group meeting on Postal Services Development in Nairobi- Kenya, from 23- 24 February 2015. The meeting had participants from; Burundi Post (NPB), Postal Corporation of Kenya (PCK), Communications Authority of Kenya (CA), Posta Uganda, Uganda Communications Commission (UCC), Tanzania Posts Corporation (TPC), Tanzania Communications Regulatory Authority (TCRA) , Rwanda Utilities Regulatory Authority (RURA), Rwanda Post (NPO), Agence de Regulation et de Controle de Telecommunications (ARCT) and EACO Secretariat. 2.0 OPENING OF THE MEETING The meeting was opened by the Chairman of EACO Working Group 4, Dr. Enock Kinara the Postmaster General, PCK who welcomed members to the meeting and wished them fruitful deliberations. He called upon the participants to introduce themselves. The list of participants is contained in Annex1. 3.0 ADOPTION OF THE AGENDA The agenda of the meeting was proposed and adopted with amendments. The agenda and work programme is contained in Annex 2. 4.0 ELECTION OF THE BUREAU The meeting elected the Rapporteurs. The bureau was therefore constituted as follows: Chairperson : Dr. Enock Kinara – Kenya Vice Chairperson :Mr. James Kafeero – Uganda 1st Rapporteur : Emily B. Menge- Kenya 2nd Rapporteur : Fadya Zam - Tanzania 5.0 WORKING PARTY SESSIONS The four Working Parties held separate sessions and each presented their reports to the Working Group as annexed as follows: EACO Postal Payments and E-services – Annex 3 EACO Quality of Service- Annex 4 EACO Postal Security - Annex 5 EACO Courier, Customs and Carriers - Annex 6 The WG considered and approved the recommendations and Action Plans of the Working Parties. 6.0 REVIEW OF THE WG4 ACTION PLAN RECOMMENDATION STATUS REMARKS 1 Operators to put up a case Kenya: Walk through machines installed. A Ref er to Postal to their request for additional scanners placed and in Security WP report Governments/Regulators discussion by a committee Due diligence for requesting for assistance in the suppliers of the mail screening machines purchasing mail scanning for the offices of exchange is ongoing machines for the offices of Uganda: To submit proposal to QSF for exchange, entry and exit funding towards acquiring a mail scanner. points by end of December Tanzania: Screening machines installed in 2013. Dar Es Salaam. Engage state security in case sniffer dogs are required Burundi: Delivery of the mail scanner expected by March 2015 Rwanda: Submitted request to the Regulator, awaiting for response 2 Operators to communicate TPC- Mrs. Janeth Msofe to each other the contact PCK -Mr. Titus Juma persons in charge UPL – Mr. Abbey Semyalo of IFS NPB - Ms Daphrose Kamikazi NPO – Marie Grace Mukabera 3 The EACO Secretariat to Meetings of at least 2 WP to be held remind concurrently. The meeting will be held for 5 member countries to days with one of the days for joint session. continue convening WP meetings on pre- existing rotational basis. 4 Tanzania to By end of March 2015 convene the next EACO Quality of Service and Postal Security WP meetings. 5 Rwanda to convene the Rwanda to confirm by 15th March 2015 next EACO Courier, Customs & Carriers and Postal Payment and e-services in 2015 WP meeting 6 The EACO HR Committee EACO Secretariat circulated liaison statement write to the 3 to re-establish links for countries which sponsorships with countries may not have that have postal training been institutions such as Egypt, Pakistan, India, Tunisia and introduced Thailand. A Liaison to statement will be sent to EACO, to that effect. introduce EACO with its areas of concerned. 7 EACO Secretariat to To be hosted by Kenya in The ministers forum will consider organising a February 2015- organised for 25-27 be held during the Conference for the ICT February 2015 Postal ICT Conference in Ministers to have a forum Kenya for them to also share as policy makers in the ICT sector in the region and to also appreciate EACO programmes. EACO Secretariat in consultation with EXCOM to consider an appropriate agenda for the conferenc e.. 8 Regulators and Operators to Implemented Reminder to be sent to continue sensitizing Liaison statement was issued WG2 so that it can be governments to invest in the included in the agenda of National Addressing their next meeting System infrastructure to support the national socio- economic drivers. This recommendation has been flagged to WG2 through a Liaison statement 9 Uganda to draft a template Implemented and circulated to all Secretariat to send a to capture data on the postal except TPC Secretariat to circulate formal letter to members statistics to TPC requesting the and forward to EACO countries to study Secretariat for circulation to and prepare all member countries comments on the for their comments template for the next QOS WP meeting 10 EACO Secretariat to create a Implemented Chairpersons can be forum invited to attend for the integration of all meetings of WGs where working groups through cross cutting issues their Chairpersons are discussed. 11 Member countries to To report progress in the next All WP prepare the Postal meetings network as an enabler for e-commerce, financial and social inclusion. 12 Rwanda and Burundi to NPB draft submitted to the Refer to Courier finalize the formulation of relevant ministry Custom and Carriers their national postal report sector policies Rwanda have submitted to the government and are awaiting approval 13 Uganda, Kenya and Tanzania Kenya and Uganda have Refer to Courier Custom to review and align their reviewed and incorporated. and Carriers report national postal sector policies Tanzania - policy review is to fully incorporate under way the courier sub-sector 14 The WG1 to review the Legal Implemented Reminder to be sent and 15 The WG1 to establish Legal Implemented Refer to Courier, and Liaison statement issued Custom and Carriers Regulatory framework to report facilitate sharing of infrastructure. A Liaison statement to this effect to be forwarded. 7.0 RECOMMENDATIONS It was recommended that actions in the WPs should be implemented by those responsible. 8.0 CONCLUSION The members were informed of EACs initiative towards development of an EAC Postal Development Strategy whose baseline survey had just been concluded. The members were requested to take note of the report and implement the actions therein. Dr. Enock Kinara Chairman - Postal Services Development Working Group 4 Annex 1: List of Participants Communications for all in East Africa 4th Meeting of WORKING GROUP 4: POSTAL SERVICES DEVELOPMENT 23-24 FEBRUARY 2015 NAIROBI, KENYA LIST OF PARTICIPANTS No. Participant Organization Title/Position Telephone/Mobil Email e 1 Fadya Zam Tanzania Postal Manager Mails +255 684887957 [email protected] Corporation 2 Haruni HB TCRA Deputy Director +255 754620279 [email protected] Lemanya Postal Affairs 3 Bambasi Burundi Post Advisor to the PMG +257 78110044 [email protected] Alexandre om 4 Misirakuba Deo National Post of Charge of Parcels +257 79988955 misirakuba@hotm Burundi ail.com 5 Manirakiza Regie nationale Assistant Godelieve Des Postes Operational Burundi Director 6 Matsiko Rwanda Utilities Postal Regulation N/A gonzague.matsiko Gonzague Regulation Officer @rura.rw Authority 7 Fulgence Rwanda /Kigali Director postal 250/0178848908 kabundege@gmail. Kabundege operation 0 com 8 Edward Kusewa Intergrating I.D.D (project 0723843046 [email protected] Diversity For officer) om Development 9 Emmanuel Uganda Post Head Of Business +256 772445918 eocama@ugapost. Ocama Limited Securities co.ug Department 10 Emmanuel Uganda Post Head of Finance +256 787338598 eokurut@ugapost. Okurut Limited co.ug 11 Jessica Uwera Uganda Post Manager Projects +256 0414255511 [email protected]. Limited & International ug Relationd 12 James Mpango Uganda Postal Licensing +256 [email protected] Communications Specialist 6312339011/+ g Commission 256 782031066 13 Kubwimana (ARCT) Agence de Development +257 79967363 lawyerkubwi@gma Alexis regulation& de Department il.com controle des Lawyer telecommunicati ons 14 Ndayishimiye (ARCT) Agence de Economist +257 [email protected] Eliane regulation& de 771779922578 om controle des telecommunicati ons 15 Dr.Enock Osoro Postal Post Master 3242000 [email protected]. Kinara Corporation Of General ke Kenya 16 Faith Wanjiru Postal Accounts Officer 0722405765 [email protected] Maina Corporation Of e Kenya 17 Vincent Shirao Postal Deputy Director 0723530191 [email protected]. Corporation Of ICT ke Kenya 18 Peter Omondi Postal Regional 0722442091 peterabuya@hotm Abuya Corporation Of coordinator/Nairob ail.com Kenya i 19 Sorophina Postal Manager 0719072086 [email protected]. Wakesho Corporation Of Operations ke Ombati Kenya Agnes N Postal Manager 0719072062 [email protected] 20 Lempaka Corporation Of Compliance o.ke Kenya 21 Eric Langat Postal 0722725760 [email protected]. Corporation Of Deputy Director ke or Kenya Logistics & F.M [email protected] m 22 Muriuki Postal Director Mail +254 3242030 [email protected] Stephen W Corporation Of Services .ke Kenya 23 Titus E Juma Postal Director Payment +254 203242063 [email protected] Corporation Of Services /+254 722518551 Kenya 24 Elizabeth Postal Director Courier 0722788192 [email protected] Mwaura Corporation Of Services o.ke Kenya 25 Kennedy M Postal Director kenbosiremasho@ Bosire Corporation Of Compliance and 0723567917 yahoo.com/ Kenya Security [email protected]. ke 26 Emily B.M Ouya Postal Manager [email protected] Corporation Of Strategy,R&D 0722408575 e Kenya 27 Gichuki Njeru Postal Manager 0726957580 [email protected] Corporation Of Corporate e Kenya communications and PO 28 Jane Florence Postal Ag. Director Legal 0722441159 [email protected]. Otieno Corporation Of Services ke Kenya 29 Joel Mageto Postal PA/PMG 0726990510 joelmageto@gmail. Corporation Of com Kenya 30 Daniel Kagwe Postal D/Director 0708209733 [email protected]. Corporation Of ke Kenya 31 Rose W Gichira Kenya Revenue Chief 0723632870 Rose.Gichira@kra.