AGENDA COUNCIL MEETING MUNICIPAL DISTRICT OF PINCHER CREEK June 12, 2018 1:00 pm A. ADOPTION OF AGENDA B. DELEGATIONS 1. Grant Writer Update - Email from Pincher Creek & Area Early Childhood Coalition, dated May 30, 2018 C. MINUTES 1. Council Committee Meeting Minutes - May 22, 2018 2. Council Meeting Minutes - May 22, 2018 D. UNFINISHED BUSINESS 1. Landfill Road Maintenance Agreement Reply - Report from Director of Operations, dated June 6, 2018 E. CHIEF ADMINISTRATOR OFFICER’S (CAO) REPORTS 1. Operations a) Spring Road Tour - Council to schedule a date for the road tour b) Cowley Lions Club – Request for Gravel - Report from Director of Operations, dated June 6, 2018 c) Beaver Mines Water and Wastewater Project Briefing - Briefing dated June 7, 2018 d) Operations Report - Report from Director of Operations, dated June 6, 2018 - Call Log 2. Planning and Development a) Beaver Mines Community Association Request for Subdivision Moratorium - Report from Director of Development and Community Services, dated June 6, 2018 b) Event Licence – Mud Bog, SW 7-6-28 W4M - Report from Director of Development and Community Services, dated June 6, 2018 3. Finance a) Public Auction – Conditions and Reserve Bids - Report from Director of Finance, dated June 1, 2018 b) Statement of Cash Position - For Month Ending May 2018 4. Municipal a) Interim Chief Administrative Officer Report - Report from Interim Chief Administrative Officer, dated June 7, 2018 - Call Log F. CORRESPONDENCE 1. For Action a) Special Advocacy Fund - Brochure and Funding Request from Federation of Canadian Municipalities, received May 22, 2018 b) Affordable Housing Options - Letter from Alberta Rural Development Network (ARDN), dated May 23, 2018 c) Emergency Management Act Engagement Session Invitation - Email from Alberta Emergency Management Agency, dated June 6, 2018 d) Project Funding Considerations - Letter from Town of Pincher Creek, dated May 17, 2018 e) Funding Requests - Letter from Town of Pincher Creek, dated May 23, 2018 f) Joint Council Meetings - Letter from Town of Pincher Creek, dated May 28, 2018 g) Proposal for Outdoor Play Program Partnership - Email from Pincher Creek & Area Early Childhood Coalition, dated June 4, 2018 h) 2nd Annual Car and Motorcycle Show - Letter from Pincher Creek and District Historical Society, dated May 18, 2018 i) Summer Rodeo Parade - Letter from Pincher Creek and District Chamber of Commerce, dated June 4, 2018 j) Blackfoot World Challenge - Invitation, received June 7, 2018 k) Tax Arrears Auction – Tax Roll 0258.000 - Letter from Jody Glen, dated May 29, 2018 2. For Information a) Castle Region - Letter from Alberta Culture and Tourism, dated May 17, 2018 b) Municipal Sustainability Initiative - Letter from Alberta Municipal Affairs, dated May 29, 2018 c) Bridge Culvert Replacement - Letter from Alberta Transportation, dated May 31, 2018 d) 2018 Alberta Recreation & Parks Association Annual Conference & Energize Workshop - Letter from Alberta Recreation and Parks Association, dated May 22, 2018 e) Alberta Recreation and Parks Association and the Government of Alberta Honour Outstanding Work in Your Community - Letter from Alberta Recreation and Parks Association, dated May 22, 2018 f) Volunteer Luncheon - Letter from Town of Pincher Creek, dated May 14, 2018 g) Regional Council Meeting Minutes - Minutes of May 10, 2018 h) Patton Park Trees / Irrigation - Email from Rose Olson, dated May 29, 2018 i) Community Matters - Spring / Summer 2018 Newsletter from Community Foundation j) AltaLink Chapel Rock to Pincher Creek Area Transmission Project - Email from AltaLink, dated June 4, 2018 k) Riverview Wind Power Plant - Letter from ENEL, dated May 25, 2018 l) Castle Rock Ridge Phase II Wind Power Project - Letter from ENEL, dated May 25, 2018 m) Need for Riverview Wind Power Plant Connection in the Pincher Creek Area - Letter from AESO, dated May 2018 n) 2017 Report to Stakeholders - Letter from Plains Midstream, dated May 4, 2018 G. COMMITTEE REPORTS / DIVISIONAL CONCERNS Reeve Quentin Stevick – Division 1 Agricultural Service Board - Minutes of May 3, 2018 Councillor Rick Lemire – Division 2 Councillor Bev Everts– Division 3 Waste Management Meeting - Email and notes, dated June 6, 2018 Executive Summary Castle Management Plan Councillor Brian Hammond - Division 4 Councillor Terry Yagos – Division 5 H. IN-CAMERA 1. Legal – Gravel Agreement – FOIP Section 16 I. NEW BUSINESS J. ADJOURNMENT Tara Cryderman Subject: FW: Delegation - Pincher Creek Community Development Initiative - Grant Writer Update From: Page Murphy - Early Childhood Coalition <[email protected]> Date: 2018-05-30 9:38 PM (GMT-07:00) To: Tara Cryderman <AdminExecAsst@mdpinchercreek. ab.ca> Subject: Delegation - Pincher Creek Community Development Initiative - Grant Writer Update Hello Tara, If possible, could the Pincher Creek Community Development Initiative (PCCDI) present an update and extend appreciation to Council regarding the community grant writer position at the next council meeting? Page Page Murphy Coordinator Pincher Creek & Area Early Childhood Coalition Provincial Building - 782 Main Street - Room 220 FB@pcearl ychildhood 1 MINUTES COUNCIL COMMITTEE MEETING MUNICIPAL DISTRICT OF PINCHER CREEK May 22, 2018 Present: Reeve Quentin Stevick, Councillors Brian Hammond, Bev Everts, Rick Lemire and Terry Yagos Staff: Interim Chief Administrative Officer/Director of Development and Community Services Roland Milligan, Director of Operations Leo Reedyk, Public Works Superintendent Stu Weber and Executive Assistant Tara Cryderman Reeve Quinten Stevick called the meeting to order, the time bei 1. Approval of Agenda Councillor Bev Everts Moved that the Council Committee Agenda for Tuesday, May 22, 2018, be approved as presented. Carried 2. In-Camera Councillor Terry Yagos Moved that Council and Staff move In-Camera, the time being 9:01 am, to discuss the following: Carried ff move out ofln-Camera, the time being 9:20 am. Carried 3. Beaver Mines Water and Wastewater Project Tom Leavitt, with MPE Engineering Ltd, attended the meeting to discuss the Beaver Mines Water and Wastewater Project and reviewed the Capital Project List and Summary, dated May 17, 2018. Raw Water Intake Upgrades - this project is approximately one to two months behind schedule due to equipment issues. This project was fully explained. Council Committee Meeting Minutes May 22, 2018 Pipeline and Mechanical - Schedule A will not be met due to the extended winter weather, but work has commenced again. We are still waiting for Alberta Environment to provide authorization to drill under the Castle River. This approval should be forthcoming as soon as possible. Mr. Leavitt was requested to confirm that all applications have been submitted and that a list of permits, issued and outstanding, of these permits be returned to Administration for review by Council. Upon the receipt of this list, Council will determine if further pressure for the required signatures is necessary, in the form of letters to pertaining governing bodies. Beaver Mines Water and Wastewater Servicing- waiting until the wastewater option is resolved. Beaver Mines Wastewater Treatment-MPE has met with the Town's engineering staff. There is an initial cost projection, however, costing for upgrading is still outstanding. The initial cost of $7.37 million to go directly into the lagoon was provided. It was projected that the cost to go directly into the Town's wastewater system was $6.44 million, however, this does not include any necessary upgrades. There was a projected cost of $6.49 million to $6.57 million to utilize the Lundbreck lagoon. Permitting will be required, the process is very similar to the water line applications. Alternative optionswere discussed. There was no respon e to the expression of interest for a location 'thin'pr x1mity of Beaver Mines for a possible lagoon site. Consensus was that letters be sent to e specific landowners that meet the criteria of a lagoon site, as initial discussi s for pure ase. Is it possible to keep the exis i g septic system that is currently in place within the Hamlet in order to proceed with this project? Is a large holding tank within the community a possible solution? This will required outsourcing the hauling of the sewer. Long range costing and currently funding was discussed. The health and safety of the residents of the Hamlet of Beaver Mines is a priority and is the contributing factor for this project. The applications of approvals were explained and discussed. Council Committee Meeting Minutes May 22, 2018 Project costs were discussed and explained further. Specifically, the cost to the MD itself and their residents was requested. What will be the user fee? The costing of the project, to be presented on a monthly basis at a Council meeting, was requested. The direction provided to MPE Engineering was: 1. Ensure all approvals have applied for and their status of this approvals. 2. Target specific locations/landowners that would be acceptable for a lagoon site and/or alternative options site. 3. Provide all project costs for the entire project, with components of the project. 4. Roundtable Discussion Information was provided regarding the helipad at the hospit Division 2: - Road concerns within Division 2 Division 3: - Priority setting Signage and fallen signs Division 5: - Tourism strategy for the MD Division 4: 5. eeting, the time being 12: 10 pm. Carried MINUTES 8985 MUNICIPAL DISTRICT OF PINCHER CREEK NO. 9 COUNCIL MEETING MAY 22, 2018 The Regular Meeting of Council