KAMARAJAR PORT LIMITED (Erstwhile Ennore Port Limited) (A Mini Ratna Government of India Undertaking) TENDER FOR PROVIDING 4 NOS OF TEMPO TRAVELLER (12+1Seater) ON MONTHLY HIRE BASIS FOR PICKUP AND DROP OF KAMARAJAR PORT EMPLOYEES FROM DIFFERENT PART OF CHENNAI CITY FOR A PERIOD OF TWO YEAR. E - PROCUREMENT MODE 03 rd November 2017 Last date and time for uploading of bids : 23.11.2017 up to 15.00 Hrs. Date and time of opening of cover 1 : 24.11.2017 at 15.30 Hrs. No. KPL/TD/01/2017 Dated: 03.11.2017 Sub : Tender for providing 4 nos. of Tempo Travellers (12+1 seater) on monthly hire basis for pickup and drop of Kamarajar Port Employees from different parts of Chennai city for a period of two years. 1. Tenders through online mode (e-procurement) under two cover systems are invited from the reputed transport supplier for providing 4 nos. of Tempo Travellers (12+1 seater) on monthly hire basis for Kamarajar Port Limited. 2. Tenderers are requested to go through the tender documents in detail, before submitting the tender documents, enclosing relevant supporting documents/ information and giving their offer as per the Price Bid. The bids should be strictly as per the tender document and no editing, addition, deletion or modification of the tender document as hosted on website/ as given in the tender is permitted. If such action is observed at any stage, such tender will not be considered and will be rejected. 3. Tenderers are requested to upload their bid through online under two cover system - Technical Bid and Price Bid as per the conditions stated in the tender document on or before the time and date mentioned therein. 4. Addendum, modification, change of last date, if any etc., will be uploaded on the web-site only. Tenderers are requested to verify the website before submitting the tenders General Manager (CS&BD) Page 2 of 32 KAMARAJAR PORT LIMITED TENDER FOR PROVIDING 4 NOs. OF TEMPO TRAVELLERS (12+1 Seater) ON MONTHLY HIRE BASIS FOR PICKUP AND DROP OF KAMARAJAR PORT EMPLOYEES FROM DIFFERENT PARTS OF CHENNAI CITY FOR A PERIOD OF TWO YEARS THROUGH E-PROCUREMENT INDEX Section Description Page No. 1 NOTICE INVITING TENDER 4 2 INSTRUCTIONS FOR ONLINE BID SUBMISSION 8 3 INSTRUCTIONS TO THE TENDERERS 11 4 TERMS AND CONDITIONS 18 Annexure 1 Government of India Guidelines on Purchase 23 Preference 5 FORMS 24 6 FINANCIAL PROPOSALS 31 Page 3 of 32 SECTION 1 NOTICE INVITING TENDER TENDER FOR PROVIDING 4 NOs. OF TEMPO TRAVELLERS (12+1 Seater) ON MONTHLY HIRE BASIS FOR PICKUP AND DROP OF KAMARAJAR PORT EMPLOYEES FROM DIFFERENT PARTS OF CHENNAI CITY FOR A PERIOD OF TWO YEARS THROUGH E-PROCUREMENT Details of the Tender (NIT) are as follows: Sl.No Description Details 1 Department Name Corporate Strategy & Business Development 2 Circle/ Division Transport Division 3 Tender Notice No. Tender No.KPL/OP/TD/01/2017 4 Name of Project /Work Tender for providing 4 nos of Tempo Travellers (12+1seater) on monthly hire basis for pickup and drop of Kamarajar port employees from different parts of Chennai city for a period of two years from January 2018. Note: 1. The tenderer is free to participate either supply/provide 4 nos of Tempo traveler for 4 routes or anyone/multiple route. 2. The tenterer based on the participation satisfies the Pre qualification criteria and deposit the EMD amount etc. 5 Venue of the Tender Kamarajar Port Limited, Port Administrative Opening. Building, Vallur Post, Chennai – 600 120. 6 Qualifying Criteria : PRE-QUALIFICATION CRITERIA / BIDDING CONDITION To qualify for award of the contract, tenderers are advised to note the following Pre qualification criteria and should upload the necessary supporting documents in e- portal. 1. The Tenderer should own vehicles in the name of the firm or in the name(s) of the Partner(s)/Proprietor/Joint venture, a minimum of 4 Nos. of vehicles registered in the last Five (5) years ending 30.09.2017 under Tourist vehicle permit (Yellow Board vehicle). 2. Financial Turnover The average Annual turnover of the tenderer in the last three years ending Page 4 of 32 31.03.2017 should be not less than 2.1 Rs.17,43,700/- for participation of supply/provide 4 Nos of Tempo Traveller. 2.2 Rs. 4, 50,400/- for participation of supply/provide 1 No of Tempo Traveler. 3. Technical criteria The Tenderer must have experience of having successfully completed for providing /Supply of Tempo Traveller /Bus to Government /PSU /Reputed Private Companies /Banks on hire basis during the last seven years ending 30.09.2017 with a value of either of the following: 3.1 Participation of supply/provide 4 Nos of Tempo Travellers i) One similar completed contract for the value of not less than Rs. 46.50 lakh Or ii) Two similar completed contracts for the value of not less than Rs.29.07 lakh each. Or iii) Three similar completed contracts for the value not less than Rs.23.25 lakh each. 3.2 Participation of supply/provide 1 No of Tempo Traveller i. One similar completed contract for the value of not less than Rs. 12.01 lakh Or ii. Two similar completed contracts for the value of not less than Rs.- 7.51 lakh each. Or iii. Three similar completed contracts for the value not less than Rs.6.05 lakh each. “Similar Completed Contract ” means the tenderer or firm should have Provided / Supplied the Tempo Traveller /Bus to Government /PSU /Reputed Private Companies /Banks on hire basis. Page 5 of 32 4. Copy of GST Registration Certificate needs to be submitted. Note: a. The firm should submit the copy of R.C. books in support of ownership duly signed by notary public. b. All necessary documentary proof such as financial documents like balance sheet, Profit & Loss statement, completion certificate etc., duly attested by Notary Public or Gazetted Officer must be enclosed for the above eligibility criteria. 7 Method of Evaluation of Upon evaluation of competitive offers of both financial bid for Technical (cover-I) and the Price Bid (cover-II), technically qualified the contract will be awarded to the lowest offer Tenderer. of each route. Cumulative lowest total of four routes will not be considered for award of work. In case, two tenderer quotated the same rate for same route, the work will be awarded based on the rate quoted for other route lowest offer or lot system. 8 Bid Security/ EMD (INR) : Rs.1,16,300/- for the Tenderer participate for 4 routes and i n case, the Tenderer wants to participate for single/multiple route, the tenderer should submit the EMD amount of Rs.30,100/- per route per tempo Traveller in favour of the Kamarajar Port Limited, Chennai. Note: Bids without EMD shall be rejected. As per government guidelines, exemption will be given to SME units for submission of EMD. In lieu of EMD, a copy of the exemption certificate issued by NSIC or such authorities should be furnished. 9 Agreement The Successful bidder shall sign an agreement within 30 days from date of “acceptance of the tender” in the prescribed form (Format enclosed) on a non judicial stamp paper. All legal expenses, incidental thereto shall be borne by the successful bidder. If the successful bidder / tenderer fail to sign the agreement within the stipulated time KPL reserves the right to cancel the “order” and forfeit the Earnest money deposit submitted by the bidders. Page 6 of 32 10 Bid Document 03.11.2017 Downloading Start Date 11 Date & Place of Pre Bid 10.11.2017 @11.00Hrs, Meeting Kamarajar Port Limited, Port Administrative Building, Vallur Post, Chennai – 600 120. 12 Last Date & Time for 15.00 Hrs on 23.11.2017 uploading tender 13 Bid Opening Date 15.30 Hrs on 24.11.2017 14 Documents required to be Documents in support of fulfilling qualifying submitted by scanning criteria as indicated above and all other through online relevant documents. 15 Bid Validity Period 6 months from the date of bid submission/bid opening 16 Contact Details : The Chief Manager (Projects)/ AssistantManager (Civil), Kamarajar Port Limited, Vallur Post, Chennai 600 120 Phone No: 044 – 27950023 / 25251666 Email: [email protected] Kamarajar Port Limited reserves the right to:- 1. Cancel or withdraw this tender at any stage without assigning any reasons whatsoever and no further correspondence shall be entertained in this regard. 2. Reject or accept any tender offer irrespective whether it is lowest/ otherwise without assigning any reasons whatsoever. General Manager (CS&BD) Kamarajar Port Limited ***** Page 7 of 32 SECTION 2 INSTRUCTIONS FOR ONLINE BID SUBMISSION TENDER FOR PROVIDING 4 NOs. OF TEMPO TRAVELLERS (12+1 Seater) ON MONTHLY HIRE BASIS FOR PICKUP AND DROP OF KAMARAJAR PORT EMPLOYEES FROM DIFFERENT PARTS OF CHENNAI CITY FOR A PERIOD OF TWO YEARS. Bidders to follow the following procedure to submit the bids online through the e-Procurement portal http://eprocure.gov.in. The bidder shall obtain e-token from a licensed Certifying Authority of National Information Centre (NIC) such as MTNL / SIFY / TCS / nCode / eMudhra to get access for Online Bid Submission through the e-procurement site http://eprocure.gov.in. (i) Bidder should do the registration in the tender site using the “Click here to Enroll” option available. (ii) Bidder can use “My Space” area to update standard documents in advance as required for various tenders and use them during bid submission. This will facilitate the bid submission process by reducing time. (iii) Bidder should read the tenders published in the site and download the required documents / tender schedules for the tenders.