THE CORPORATION OF THE CITY OF GRAND FORKS AGENDA - COMMITTEE OF THE WHOLE MEETING Monday, May 15, 2017, at 9:00 am 7217 - 4th Street, Council Chambers City Hall ITEM SUBJECT MATTER RECOMMENDATION 1. CALL TO ORDER 2. COMMITTEE OF THE WHOLE AGENDA a) Adopt agenda May 15th, 2017, COTW THAT the COTW adopts the May 15, 2017, Committee of the Whole agenda as presented. b) Reminder In-Camera Meeting directly following COTW Meeting 3. REGISTERED PETITIONS AND DELEGATIONS a) Canadian Owners and Pilots Update on the Snowbirds Air THAT the COTW receives for Association (COPA) Show information an updated report Delegation - COPA - Snowbirds Air from the Canadian Owners Show and Pilots Association regarding the Snowbirds Air Show. b) Faith Community Emergency Presentation of the THAT the COTW receives for Preparedness Team importance for Grand Forks information the presentation Faith Community Emergency and area residents of being from the Faith Community Preparedness Team prepared for crisis and the Emergency Preparedness benefit brought to the Team regarding the community by their importance for Grand Forks preparedness and area residents of being prepared for crisis and the benefit brought to the community by their preparedness. c) Boundary Women's Coalition Presentation of programs and THAT the COTW receives for Delegation - Boundary Women's services offered by the information the presentation Coalition Boundary Women's Coalition from the Boundary Women's Coalition regarding their programs and services. d) Downtown Business Association Concerns regarding THAT the COTW receives for Delegation - Downtown Business continued funding and lack of information and discussion Association communication from the the concerns from the Chamber and would like to Downtown Business request direct funding from Association regarding the City continued funding and lack of communication from the Chamber and would like to request direct funding from the City. Page 1 of 102 4. REGIONAL TOPICS FOR DISCUSSION - WITH AREA D 5. PRESENTATIONS FROM STAFF a) Manager of Operations Water Rates Information THAT the COTW accepts the RFD - Mgr. of Operations - Water presentation provided by Rates Information Urban Systems Ltd. regarding water rates for information purposes. b) Manager of Operations Events Breakdown THAT the COTW receives for Memo - Mgr. of Operations - Events information the memorandum Breakdown from the Manager of Operations regarding the City events breakdown. c) Deputy Manager of Operations and Downtown Heritage Signs THAT the COTW receives for Sustainability Project Starting information the memorandum Memo - Deputy Mgr. of Op.&Sustain. from the Deputy Manager of - Downtown Heritage Signs Project Operations and Sustainability Starting regarding the Downtown Heritage Signs Project starting. d) Deputy Manager of Operations and Citizen Satisfaction Survey THAT the COTW receives for Sustainability Update information the memorandum Memo - Deputy Mgr. of Op.&Sustain. from the Deputy Manager of - Citizen Satisfaction Survey Update Operations and Sustainability regarding the Citizen Satisfaction Survey update. e) Manager of Development and Council requested that staff THAT the COTW receives the Engineering - Smithplan Consulting provide a report regarding the presentation made by Inc. presentation on the marijuana medical cannabis issues. Smithplan Consulting Inc. on report Local Government role in the provision of information Memo - Mgr. Dev. Eng. - Marijuana marijuana regulation regarding marijuana matters. Report f) Monthly Highlight Reports from Staff request for Council to THAT the COTW receives the Department Managers receive the monthly activity monthly activity reports from Chief Financial Officer reports from department department managers. Fire Department managers Operations Corporate-Administrative Services Development & Engineering Services Building & Bylaw Services 6. REPORTS AND DISCUSSION a) Councillor Tripp / Corporate Notice of Motion regarding THAT the COTW receives for Administration discussion of electronically discussion the Notice of Notice of Motion - Councillor Tripp recording all In-Camera Motion from Councillor Tripp Notice of Motion - C. Tripp - Code of meetings regarding Council to direct Ordinances of Union County Illinois Staff to electronically record all In-Camera meetings, and as per the City's Closed Session Policy 103-1, these Page 2 of 102 RFD - Corp. Admin. - Audio & Visual recordings shall remain Recording of Closed In-Camera confidential until such time as Council Mtgs Council may deem the information contained on them to be released as per Policy 103-1, or destroyed with Council's unanimous approval, following all provincial legislation surrounding proper disposal of records. THAT the COTW recommends to Council to receive the report from the interim Chief Administrative Officer/Corporate Officer with regard to Council's consideration to audio or visually record In-Camera meetings of Council, for discussion purposes. b) Manager of Development & Development Variance Permit THAT the COTW receives the Engineering Services to increase the residential report and recommends that RFD - Mgr. Dev. Eng. - Dev. Variance portion of a neighbourhood Council approves the Permit 7716 Donaldson Dr. commercial building Development Variance Permit application by allowing an increase in the residential portion from 30% to 50% floor area in a building zoned neighbourhood commercial at 7716 Donaldson Drive, legally described as Lot B DL520 SDYD LD54 Plan KAP86374; AND FURTHER THAT the COTW refers the report to the June 12, 2017, Regular Meeting for decision. c) Manager of Development & Development Variance Permit THAT the COTW receives the Engineering Services to vary front and exterior side report and recommends that RFD - Mgr. Dev. Eng. - Dev. Variance yard setbacks to allow an Council approves the Permit 6581 - 7th St. addition on a house and Development Variance Permit rebuilding of a shop application by allowing a reduction in the front parcel line from 6 metres to 1.83 metres for an addition on an existing non-conforming house and a reduction in the exterior side parcel line setback from 4.5 metres to 1.5 metres for reconstruction of a workshop on the same foundation, for the property at 6581 - 7th St., Lot 1 Block 33 DL534 SDYD LD54 Pl 108; AND FURTHER THAT the COTW refers the report to the June 12, 2017, Regular Meeting for decision. Page 3 of 102 7. PROPOSED BYLAWS FOR DISCUSSION 8. INFORMATION ITEMS 9. CORRESPONDENCE ITEMS 10. LATE ITEMS 11. REPORTS, QUESTIONS AND INQUIRIES FROM MEMBERS OF THE COUNCIL (VERBAL) 12. QUESTION PERIOD FROM THE PUBLIC 13. IN-CAMERA RESOLUTION a) Chief Administrative Officer Immediately following the THAT the COTW COTW Meeting, Council will recommends Council hold an In-Camera Meeting convene an In-Camera Meeting as outlined under Section 90 of the Community Charter to discuss matters in a closed meeting which are subject to Section 90 (1)(c) labour relations or other employee relations; Section 90 (1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and Section 90 (1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; BE IT FURTHER RESOLVED THAT persons, other than members, officers, or other persons to whom Council may deem necessary to conduct City business, will be excluded from the In-Camera Meeting. 14. ADJOURNMENT Page 4 of 102 Printed by: Info City of Grand Forks April24, 2017 8:04:16AM Title: New Online Delegation Form submission from Ann Gordo... Page 1 of 2 From: Ann Gordon <[email protected]> Apr 21, 2017 11:15:55 AM Subject: New Online Delegation Form submission from Ann Gordon To; Info City of Grand Forks APR2I. 201 Tl-IE.‘CC>FZ53;' iiON OF Attachments: delegation-request-04_21_2017.pdf/ Uploaded File (56K) C.!TY OF ( 'r'~i/.)RKS Your Worship, Mayor Konrad, and Members of Council, llWe are here this evening on behalf of: COPA To request that you consider: An update on the Snowbirds Air Show The reasons that I/We are requesting this action are: To give an update. |IWe believe that in approving our request the community will benefit by: Being updated |IWe believe that by not approving our request the result will be: Not being up to date In conclusion, I/we request that Council for the City of Grand Forks adopt a resolution stating: Resolved that Council receive the Snowbirds Air Show update for information. Name Ann Gordon Organization COPA Mailing Address 3461 Panorama Dr 3461 Panorama Dr Grand Forks, British Columbia VOH1H2 Canada Map It Telephone Number 2504428388 Page 5 of 102 Printed by: Info City of Grand Forks April24, 2017 8:04:16AM Title: New Online Delegation Form submission from Ann Gordo. Page 2 of 2 cu|van@shaw ca Page 6 of 102 5 APR13 2017 elegatio Council 5 THE C)ORPOR»i\‘I‘%Ol\| OF THE CITY or GRAND FORKS Background Council for the City of Grand Forks welcomes public input and encourages individuals and groups to make their views known to Council at an open public meeting. Council needs to know all sides of an issue, and the possible impacts of any action they make take, prior to making a decision that will affect the community. The following outline has been devised to assist you in preparing for your presentation,