POLICIES & PROCEDURES MANUAL Updated: February 2015 Contents INTRODUCTION .................................................................................................................................. 4 What is Public Art? ................................................................................................................................................................................. 4 CITY-FUNDED PUBLIC ART ............................................................................................................... 5 Summary of the Process .......................................................................................................................................................................... 5 Funding Policies ....................................................................................................................................................................................... 6 Funding Procedures ................................................................................................................................................................................. 6 Public Art Manager’s Role ..................................................................................................................................................................... 7 Generating Ideas for Public Art in Capital Projects............................................................................................................................. 8 Methods of Selecting Public Art ........................................................................................................................................................... 10 Evaluating and Selecting Public Art .................................................................................................................................................... 11 Design Review/Public Hearings ............................................................................................................................................................ 12 Artist Compensation .............................................................................................................................................................................. 13 Public Art Installation ........................................................................................................................................................................... 14 Maintenance and Repair ....................................................................................................................................................................... 15 Legal Issues ............................................................................................................................................................................................. 16 Dedication of Artwork ........................................................................................................................................................................... 17 CITY PUBLIC ART PROGRAMS ....................................................................................................... 18 Temporary Public Art and Pilot Programs ......................................................................................................................................... 18 Utility Box Art Program ........................................................................................................................................................................ 19 PRIVATELY FUNDED ART IN PUBLIC PLACES ............................................................................. 22 Submittal of a Proposal ......................................................................................................................................................................... 22 Evaluation of a Proposal ....................................................................................................................................................................... 22 Approval of a Proposal .......................................................................................................................................................................... 22 Contract Preparation............................................................................................................................................................................. 23 Issuing of Permits ................................................................................................................................................................................... 23 Labeling of Artwork .............................................................................................................................................................................. 23 Final Acceptance .................................................................................................................................................................................... 24 2 Dedication of Artwork ........................................................................................................................................................................... 24 MATCHING GRANTS FOR PUBLIC ART ......................................................................................... 25 Grant Criteria ........................................................................................................................................................................................ 25 Summary of the Process ........................................................................................................................................................................ 25 PUBLIC ART IN PRIVATE DEVELOPMENT ..................................................................................... 27 Placement of Public Art In Private Development ............................................................................................................................... 27 Public Art Donated to the City by a Private Developer ...................................................................................................................... 28 Payment of Art In-Lieu Fee .................................................................................................................................................................. 29 Certificate of Occupancy ....................................................................................................................................................................... 29 Ownership of Public Art ....................................................................................................................................................................... 29 Removal or Alteration of Public Art .................................................................................................................................................... 30 Use of Public Art In-Lieu Funds ........................................................................................................................................................... 30 APPENDICES ..................................................................................................................................... 31 A. Resolution 6811 – Adopting Visual Arts Program ........................................................................................................................ B. City Funded Public Art Process Flow Chart ................................................................................................................................. C. Guidelines for Public Art ................................................................................................................................................................. D. Sample Artist Contract .................................................................................................................................................................... E. Public Art Final Acceptance Letter ................................................................................................................................................ F. Public Art Maintenance Record ...................................................................................................................................................... G. Privately Funded Art Process Flow Chart ..................................................................................................................................... H. Privately Funded Public Art Application and Waiver .................................................................................................................. I. Resolution 9659 – Adopting Matching Grants for Public Art Program ...................................................................................... J. Matching Grants for Public Art Flow Chart ................................................................................................................................. K. Ordinance 1372 – Adopting Public Art in Private Development Program ................................................................................. L. Planning Application and Public Art Proposal Checklist ............................................................................................................. M. Privately Funded Public Art Process Flow Chart ........................................................................................................................